Design, Material Supply, Installation and Commissioning of LPG Storage and Dispensing System At African Agricultural Technology Foundation

Request for Proposal

Design, Material Supply, Installation and Commissioning of LPG Storage and Dispensing System

Project Title: Design, Material Supply, Installation, Testing and Commissioning of LPG Storage and Dispensing System at Eruwa

RFP Reference: ATF/RFP2026-01

Procuring Entity: AATF

Location: Eruwa, Nigeria

Submission Deadline: 3 July 2026, 15:00 (WAT)

Mandatory Site Visit: Yes

1. Invitation to Submit Proposal

AATF invites qualified and experienced individual/firm Engineering, Procurement and Construction contractors to submit technical and financial proposals for the design, supply, installation, testing and commissioning of an LPG storage and dispensing system at the AATF Eruwa Factory site. The successful contractor shall provide a complete, safe, compliant and operational system, including all installation materials, civil works, mechanical works, electrical works, instrumentation, approvals support, testing, commissioning, documentation and training.

2. Project Background and Objective

The project requires the establishment of an LPG storage and dispensing point of two aboveground LPG storage vessels of 5MT and 10MT capacity that AATF have already procured for installation, pumping and metering equipment, piping network, pressure regulation, safety systems, canopy, perimeter protection and associated civil and electrical works. The objective is to procure a turnkey solution delivered by one accountable contractor, from engineering design through commissioning and handover.

3. Required System Capacity (Components Vs Minimum Requirement)

Transfer system: LPG pump, motor, bypass arrangement, flow meter, valves, strainers and fittings suitable for LPG service
Dispensing/user connection: Complete piping, pressure regulation and metering arrangement to the designated user point.
Safety systems: Pressure relief, emergency shutdown, excess flow protection, earthing, fire protection interface, signage and emergency response provisions.
Civil works: Foundations, equipment plinths, drainage, canopy, fencing, access and protection works.

4. Scope of Work

Conduct site verification and confirm final design basis
Engineering design and site verification
Supply of all installation materials
Construction and installation works
Testing, commissioning, and training

5. Technical Requirements

Pump, flow meter and piping system
Safety systems including ESD and earthing
Civil infrastructure
All works to comply with ASME, NFPA LPG standards, and Nigerian regulations.

6. Commercial Pricing Template (BoQ) (To be completed by bidder)

The BoQ must provide a detailed cost breakdown inclusive of all applicable statutory taxes, duties, transport, installation, testing, commissioning, documentation and any other costs required to deliver a complete system (in terms of units, quantity, unit Rate and total amounts per BoQ line).

Engineering & Design
Civil Works & Foundations
Piping & Valves
Pump & Metering System
Electrical & Instrumentation
Installation & Commissioning
Transportation & Logistics
Training & Documentation
Warranty & Maintenance

7. Installation and Commissioning Scope

Mobilise competent personnel, tools, lifting equipment and safety controls.
Confirm site readiness, working boundaries, permit-to-work requirements and safety controls.
Install foundations, plinths, supports, canopy, fencing and drainage works.
Position and secure LPG vessels in accordance with approved layout and safety distances.
Install pumps, flow meter, valves, regulators, piping, instrumentation and electrical systems.
Carry out welding, jointing, coating, earthing, bonding and equipment alignment.
Perform pressure testing, leak testing, valve testing, emergency shutdown testing and functional checks.
Commission the complete system under controlled conditions and demonstrate safe operation.
Train operators on normal operation, emergency shutdown, isolation, inspection and basic maintenance.
Submit commissioning report, test certificates, calibration certificates, manuals, warranties and as-built drawings.

8. Compliance Checklist

Valid company registration and tax compliance documentation.
Demonstrated experience in LPG storage, piping, dispensing or gas plant installation.
Evidence of qualified mechanical, civil, electrical and safety personnel.
System design aligned with applicable Nigerian regulatory requirements and recognised LPG safety codes.
Preliminary site layout, general arrangement, process flow and piping drawings submitted
Safety distances, hazardous area considerations and emergency access addressed.
Fire protection, emergency shutdown, gas detection interface and safety signage included.
Pressure testing, leak testing, commissioning and handover plan included.
Warranty, after-sales support and spare parts availability stated

9. Mandatory Site Visit

Attendance at the site visit is mandatory. Bidders shall inspect the proposed installation area, access routes, available space, ground conditions, nearby structures, utility connections and safety constraints. A signed site visit attendance form must be submitted with the proposal. Failure to attend may result in disqualification (see attached site visit form on Annex 1).

10. Payment Milestones

20% upon design approval and within 15 days of AATF receiving an acceptable invoice;
40% equipment delivery;
20% installation completion;
15% upon commissioning, handover and acceptance;
5% defect liability retention payable after six (6) months, subject to satisfactory completion of the defect liability period.

Key Conditions

Turnkey delivery is required. Payments shall be tied to verified performance, submission of required supporting documents, and acceptance by AATF.

11. Proposal Submission Requirements

Company profile and relevant project experience.
Technical proposal, methodology and project execution plan.
Preliminary technical drawings and design assumptions.
Completed BoQ with pricing.
Completed compliance checklist.
Delivery and implementation schedule.
Health, safety and environmental plan.
Warranty terms, maintenance support and spare parts proposal.
Copies of certificates, product datasheets and statutory compliance evidence.

12. Key Contract Conditions

The contractor shall be responsible for a complete turnkey system and shall not rely on omissions in the BoQ to exclude items necessary for safe operation.
All equipment and materials shall be new, fit for LPG service and supported by manufacturer documentation.
The contractor shall comply with applicable Nigerian laws, site safety rules and recognised LPG safety standards.
No installation work shall begin until AATF approves the final drawings, method statements and safety plan.
Final payment shall be subject to successful commissioning, submission of handover documents and acceptance by AATF.

13. Evaluation Criteria

Warranty, after-sales support and spare parts availability stated – 30%
Relevant LPG project experience and team competence – 20%
Delivery schedule and implementation methodology – 10%
Warranty, support, documentation and training – 10%
Financial proposal and value for money – 30%

14. Proposal Validity and Clarifications

Proposals shall remain valid for a minimum of ninety (90) days from the submission deadline. Requests for clarification shall be submitted via email Procurement@aatf-africa.org. AATF may issue addenda where necessary to ensure all bidders receive the same information.

15. Proposal Submission Guidelines

Eligible firms or individuals should submit their proposals on or before Friday, 3 July 2026 at 15:00 (WAT), quoted in Nigerian Naira, through the email address Procurement@aatf-africa.org with the “Email Subject: ATF/RFP2026-01”.Proposals will be evaluated based on technical compliance, safety, relevant experience, delivery approach, and value for money.

AATF will review proposals after the submission deadline in accordance with the evaluation criteria stated in this RFP. AATF may request clarifications from bidders where necessary, provided that such clarifications do not materially change the proposal submitted.

AATF Terms and Conditions

This RFP and any resulting purchase order or contract shall be governed by AATF procurement policies, the instructions contained in this RFP, and the final contract documents issued by AATF.
AATF reserves the right to accept or reject any proposal, cancel the procurement process, negotiate with one or more bidders, or award the contract in whole or in part without incurring liability to any bidder.
Submission of a proposal shall not create any contractual obligation on AATF. A contract shall only become binding after formal written award and signature by authorised representatives of AATF and the successful bidder.
Prices quoted shall be firm, complete and inclusive of all applicable taxes, duties, transport, insurance, labour, tools, equipment, statutory approvals support, testing, commissioning, documentation, training and any other cost required to deliver a safe and operational turnkey system.
The successful contractor shall comply with all applicable laws, regulations, permits, safety requirements and recognised standards relevant to LPG systems in Nigeria, and shall be responsible for the quality, safety and fitness for purpose of all goods, works and services supplied.
All information provided by AATF, whether written, oral or observed during the site visit, shall be treated as confidential and used only for the purpose of preparing and performing this proposal and any resulting contract.
Bidders shall disclose any actual or potential conflict of interest and shall not offer gifts, inducements or improper advantage to AATF staff, partners or representatives. Any breach may lead to disqualification or contract termination.
The contractor shall warrant that all supplied equipment, materials and workmanship are new, genuine, free from defects and suitable for LPG service. Warranty and defect liability obligations shall remain in force for the period stated in the contract or proposal accepted by AATF.
Payment shall be made only against agreed milestones, satisfactory performance, submission of required supporting documents and acceptance by AATF. AATF may withhold payment for incomplete, defective or non-compliant work.
Any dispute arising from the procurement or resulting contract shall first be addressed through good-faith consultation between the parties, without prejudice to any legal remedies available under the governing contract documents.
Zero tolerance for corruption. Violations lead to disqualification or termination.

Disclaimer

This RFP provides preliminary procurement requirements. The contractor remains responsible for verifying site conditions, preparing final engineering designs, obtaining or supporting required approvals, and delivering a safe and compliant LPG system suitable for its intended use.

Annex 1: Site Visit Form

RFP Mandatory Site Visit Form

Project Title: Design, Material Supply, Installation, Testing and Commissioning of LPG Storage and Dispensing System at Eruwa

RFP Reference: ATF/RFP2026-01

Procuring Entity: AATF

Location: Eruwa, Nigeria

Submission Deadline: 3 July 2026, 15:00 (WAT)

Site Visit Date:_____________

Site Visit Time:_____________

Procurement/AATF Representative Contact:______________________________________

1. Vendor Details

Company Name: _____________________________________________

Representative Name: ________________________________________

Designation: ________________________________________________

Phone / Email: ______________________________________________

Company Address: __________________________________________

2. Site Visit Attendance Confirmation

The undersigned confirms that they attended the mandatory site visit, inspected the proposed installation area, reviewed access conditions, and noted all site-specific requirements necessary for preparing a complete and responsive quotation.

3. Site Conditions to be Verified by Vendor (with vendor observations/comments)

Available space for 5MT and 10MT LPG storage vessels _________________________________________________________________________________
Access for delivery truck, crane, lifting equipment, and installation team _________________________________________________________________________________
Ground condition, foundation requirements, drainage, and civil works need _________________________________________________________________________________
Distance from buildings, ignition sources, traffic routes, and public access areas _________________________________________________________________________________
Route for piping network from storage vessels to user point _________________________________________________________________________________
Electrical supply, earthing, emergency shutdown, and safety control requirements _________________________________________________________________________________
Fire protection, signage, fencing, canopy, and security requirements _________________________________________________________________________________
Permits, statutory approvals, testing, commissioning, and handover requirements _________________________________________________________________________________

4. Vendor Declarations

We have inspected the site and understand the physical, technical, safety, and logistical conditions affecting the works.
Our quotation shall include all required installation materials, labour, tools, transport, installation, testing, commissioning, and documentation unless clearly excluded.
We acknowledge that failure to attend the mandatory site visit may lead to disqualification from the RFP process.
We understand that any later claim based on site conditions not observed during the site visit may not be accepted.5. Sign-Off

Vendor Representative:

Name: ______________________ Company Stamp:

Signature: __________________

Date: ______________________

AATF Representative:

Name: ______________________ Company Stamp:

Signature: __________________

Date: ______________________

How to apply

Proposal Submission Guidelines

AATF Terms and Conditions

This RFP and any resulting purchase order or contract shall be governed by AATF procurement policies, the instructions contained in this RFP, and the final contract documents issued by AATF.
AATF reserves the right to accept or reject any proposal, cancel the procurement process, negotiate with one or more bidders, or award the contract in whole or in part without incurring liability to any bidder.
Submission of a proposal shall not create any contractual obligation on AATF. A contract shall only become binding after formal written award and signature by authorised representatives of AATF and the successful bidder.
Prices quoted shall be firm, complete and inclusive of all applicable taxes, duties, transport, insurance, labour, tools, equipment, statutory approvals support, testing, commissioning, documentation, training and any other cost required to deliver a safe and operational turnkey system.
The successful contractor shall comply with all applicable laws, regulations, permits, safety requirements and recognised standards relevant to LPG systems in Nigeria, and shall be responsible for the quality, safety and fitness for purpose of all goods, works and services supplied.
All information provided by AATF, whether written, oral or observed during the site visit, shall be treated as confidential and used only for the purpose of preparing and performing this proposal and any resulting contract.
Bidders shall disclose any actual or potential conflict of interest and shall not offer gifts, inducements or improper advantage to AATF staff, partners or representatives. Any breach may lead to disqualification or contract termination.
The contractor shall warrant that all supplied equipment, materials and workmanship are new, genuine, free from defects and suitable for LPG service. Warranty and defect liability obligations shall remain in force for the period stated in the contract or proposal accepted by AATF.
Payment shall be made only against agreed milestones, satisfactory performance, submission of required supporting documents and acceptance by AATF. AATF may withhold payment for incomplete, defective or non-compliant work.
Any dispute arising from the procurement or resulting contract shall first be addressed through good-faith consultation between the parties, without prejudice to any legal remedies available under the governing contract documents.
Zero tolerance for corruption. Violations lead to disqualification or termination.