ALIMA PRESENTATION
THE ALIMA SPIRIT: ALIMA’s mission is to save lives and provide care to the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions grounded in proximity, innovation, and partnerships between organizations and individuals. We act with humanity, impartiality, and in accordance with universal medical ethics. To reach patients, we are committed to intervening in a neutral and independent manner.
The values ​​and principles guiding our actions, as outlined in our Charter:
- The patient first
- Revolutionizing humanitarian medicine
- Responsibility and freedom
- Improving the quality of our actions
- Trust
- L’intelligence collective
- Environmental responsibility
ALIMA promotes and defends fundamental human rights principles. ALIMA has a zero-tolerance policy towards those guilty of gender-based and sexual violence, as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our work is our top priority in everything we do. Everyone collaborating with ALIMA commits to:
- Respect the charter, the code of conduct, institutional policies including the policy for protection against abuse of power and gender-based and sexual violence, the policy for the prevention of corruption and fraud;
- Report any violation of policies, framework documents and procedures to a superior, a superior, a referent, a referent.
HEALING – INNOVATING – TOGETHER: Since its creation in 2009, ALIMA has reached more than 18 million beneficiaries in 15 countries, primarily in Africa. In 2024, we developed 59 humanitarian medical response projects to address the needs of populations affected by conflict, epidemics, and extreme poverty. All of these projects are carried out in support of national health authorities through healthcare facilities (including hospitals and health centers). Our work stems from a constant adaptation to the realities on the ground and advances in medicine. In 2024, ALIMA reached 5.9 million beneficiaries. We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is found, whether in their own country or elsewhere in the world. Furthermore, to improve the humanitarian response, we are conducting operational and clinical research projects, particularly in the area of ​​combating malnutrition and viral hemorrhagic fevers.
THE ALIMA TEAM: More than 2,000 people currently work for ALIMA. The field teams, working closest to patients, receive support from the coordination teams, generally based in the capital cities of the countries where they operate. These teams are supported by the four desk teams and the emergency and openings team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York actively work on fundraising and representing ALIMA. The rest of the ALIMA network includes individuals and partner teams working for other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins/KEOOGO, and AMCP; the research organizations PACCI, INSERM, and INRB; the Universities of Bordeaux and Copenhagen; the NGO Solidarités International; and many others.
OUR PROJECT THEMES: Malnutrition, Sexual and reproductive health including gender-based violence, Primary and secondary health, surgery, pediatric care, deadly diseases such as Malaria, ARI, Diarrhea, Epidemics (Hemorrhagic fevers, meningitis, Cholera, Measles, Dengue, Covid-19).
OUR COUNTRIES OF INTERVENTION: Mali, Burkina Faso, Central African Republic, Ethiopia, Haiti, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Senegal, Mauritania and Sudan.
CONTEXT
In the context of international humanitarian interventions, marked by multicultural environments and strong operational constraints, ALIMA deploys international staff on its field missions.
JOB LOCATION: Dakar/Senegal
FUNCTIONAL AND HIERARCHICAL LINKS
The HR Desk Administrator reports to the HR Desk Representative
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS
Level 3: The incumbent is responsible for implementing HR processes and may be required to conduct site visits. They may therefore come into contact with children and/or vulnerable adults. Consequently, a criminal record check or a certificate of good conduct will be required. In situations where it is impossible to provide a criminal record check or a certificate of good conduct, a sworn statement will be requested.
MAIN MISSION
Ensuring the reliability and smoothness of the administrative and operational journey of expatriates at the Desk, by guaranteeing the quality of HR data, respect for key deadlines and a clear and secure experience for employees, in a demanding multicultural environment.
MAIN ACTIVITIES
Administrative Contract Management and Security
- Create the expatriate staff file and verify its completeness upon recruitment validation by centralizing a pre-established list of documents; provide employees with the information necessary for creating the contract and subscribing to health insurance.
- Prepare employment contracts and amendments in accordance with the approved details (positions, conditions, dates) and have them signed within 72 hours before the start date of the contract or before the end of the current contract; prepare documents for amicable termination of the contract, etc., and have them signed before the termination date.
- Ensure that contractual documents are signed within the required timeframes (before taking up the position or the contractual expiry date).
- Verify the consistency and reliability of contractual and administrative information
- Ensure reliable year-end payroll review in compliance with deadlines and procedures in collaboration with your HR contact person.
- Ensure follow-up on proof of life (ensure that each expatriate has submitted their proof of life at the start of their assignment)
- Complete the formalities related to health insurance coverage for each international field staff member upon signing their contract and ensure that the expatriate has received from ALLIANZ all the necessary information related to their health coverage (insurance card etc.)
- Identify any inconsistencies or anomalies in the expatriate deployment process and alert the HR contact person as soon as possible.
- Organize and coordinate briefings and debriefings for expatriates (at headquarters or remotely)
- Keep the Finance/HR Coordinators, Heads of Mission, Logistics Coordinators, and HR assistants in the field informed of the arrival of new expatriates.
Organization and monitoring of deployments and movements
- Organize mission departures (visa, transport, accommodation, mission documents) while respecting deadlines
- Monitor staff movements (new appointments, renewals, end of assignments)
- Prepare and submit the necessary documents for travel and taking up the position.
- Prepare and obtain approval for expenditure commitments related to the financial costs incurred by expatriate departures on assignment and at the end of their assignment.
- Anticipate deployment deadlines and alert the HR contact person in case of risk of delay or blockage
- Ensure the updating of staff movement tracking tools
- Coordinate with relevant stakeholders (field, logistics, desk) to ensure smooth deployments.
Coordination of mission completions and SDTC
- Ensure the preparation of end-of-mission procedures in coordination with the relevant stakeholders (field, desk, payroll) as soon as information is received regarding the non-renewal of an expatriate’s contract.
- Verify the availability of all the elements necessary to establish the final settlement of accounts.
- Prepare and submit the end-of-contract documents within the required timeframes.
- Ensure the completeness and reliability of the information transmitted to payroll
- Monitor the processing and payment of all account balances related to payroll
- Identify any delays, inconsistencies, or blockages in the processing of expatriate SDTCs and alert the HR contact person.
- Ensure the deactivation of the expatriate’s ALLIANZ policy one month after the end of their assignment.
Ensuring the reliability of HR data, managing the interface with the payroll department and producing reports for activity monitoring.
- Collect, centralize, and verify the HR data required for payroll (contracts, movements, etc.)
- Check the completeness, consistency and reliability of information before transmission
- Identify any discrepancies or inconsistencies and follow up as needed with the relevant stakeholders (field, desk).
- Ensure data transmission within deadlines compatible with the payroll schedule
- Coordinate with the payroll manager to ensure that the submitted information is properly processed.
- Track cases until they are processed and manage corrections if necessary
- Alert the HR contact person in case of any malfunction or risk impacting payroll
Support and information for expatriates.
- Providing expatriates with clear, consistent and reliable information at each stage of their journey (departure, mission, end of mission)
- Respond to requests or efficiently direct them to the appropriate contacts
- Ensure that the information transmitted is understood and adapted to a multicultural environment.
- Anticipating information needs and limiting areas of uncertainty for expatriates
- Ensure that no request goes unanswered, even if you rely on other services.
- Contributing to a smooth and secure experience for expatriates
COMPETENCES et EXPERIENCES
Desired profile and experience
- Baccalaureate to Bac +3 diploma in Management, Administration, Finance, HR, or equivalent training.
- Minimum 2 years of experience in a demanding operational environment.
- Experience in international mobility management, HR coordination or personnel logistics
- Experience in a high-pressure, time-bound, and high-volume environment
Technical skills
- Good command of computer tools (G-Suite e).
- Good understanding of HR processes (contracts, mobility, end of assignments)
- Ability to manage and ensure the reliability of complex HR data
- Knowledge of payroll issues and interactions with a payroll department
- Knowledge of French labor law is an asset
Behavioral skills
- Rigour: the ability to process data accurately and reliably
- Sense of service: attention paid to the quality of the expatriate experience
- Assertiveness: the ability to initiate, coordinate, and move projects forward without hierarchical authority
- Organizing and managing priorities in a high-demand environment
- Ability to thrive in a multicultural environment
- Proactive in identifying and solving problems
Language skills
- Fluency in French and English (reading, writing, speaking) is essential.
CONDITIONS
Contract duration: Fixed-term contract of 6 months under Senegalese law
Start date: mid-September 2026
Salary: 611,293 FCFA
Contribution to transport costs: 72,032 FCFA
2.75 days of paid leave per month;
Supplementary health insurance coverage, provided by ALIMA for the employee and their dependents;
Participation in school fees for children aged 2 to 18 years according to ALIMA’s current extra-contractual policy.
How to apply
To apply, please send your CV and cover letter online.
Applications are processed in the order they are received.
ALIMA reserves the right to close the offer before the initially indicated deadline if a candidate is successful.
Only complete applications (CV in PDF format + Cover Letter) will be considered.
Applications from women are strongly encouraged.