Chad: Project Development Manager – N’Djamena At ACTED

CDD | 12 months | July 2023

Acted

Created in 1993, ACTED is an international non-governmental organization. It pursues a double mandate for emergency and development responses and intervenes in 40 countries deeply affected by conflicts, natural disasters and / or socio-economic vulnerabilities. 7,000 national employees and 400 international employees collaborate and allow ACTED to implement 500 projects per year with activities reaching more than 20 million beneficiaries in difficult-to-reach areas.

ACTED intervenes on the last kilometer of humanitarian aid by adopting an approach that goes beyond the immediate response, in order to develop opportunities for sustainable development. Guided by its motto « Think local, Agir global » as well as its strategy 3 Zeros ( Zero Exclusion, Zero Carbon and Zero Poverty ), ACTED puts the territories at the center of its action and develops activities adapted to the needs of the beneficiaries.

Acted Chad

ACTED has intervened in Chad since November 2004 and in the Lake since 2011 where it has carried out emergency and resilience interventions with refugee, displaced, returned and vulnerable host populations.

ACTED Chad has more than 130 employees and directs its operations from its national coordination base in N’Djamena.

With a regional coordination base in Bol and a sub-base in Daboua, the ACTED programs are currently taking place in the departments of Mamdi, Fouli and Kaya, in the Province of Lake Chad. The ACTED strategy combines an emergency response within the consortium of rapid response mechanism ( RRM ) through food assistance ( food / cash distribution and non-food programs, nutrition ) and shelter; and support for early recovery through programs to combat malnutrition and multisectoral approaches in Water, Hygiene and Sanitation ( EHA ), emergency education ( EiE ), disaster risk reduction ( RRC ) and livelihood strengthening.

Main roles and responsibilities

The project development manager ensures the production of regular reports for donors and is responsible for the development of an internal and external ( communication strategy at country level. He / she is also in charge of developing tools for the evaluation, monitoring and follow-up of the ACTED mission in the country of assignment.

1.Ensure the production of regular, precise and analytical reports for the Reporting Manager

• Understand and transmit donor directives ;
• Establish a regular link with the area coordinators, project managers and technical staff to ensure the production of quality reports on all areas and all donors ;
• Recruit and train Reporting Officers ( expatriate trainees and/or national staff ) to create a productive and efficient team in accordance with the principle of ACTED cost efficiency and skills development ;
• Supervise the work, learning and evolution carried out by Reporting staff in the field to ensure the quality and punctuality of the reports ;
• Review the database system to simplify and clarify the reporting requirements ;
• Develop and incorporate solid monitoring and evaluation elements in the reports ;
• Work in close contact with the Finance department to ensure greater consistency between financial and narrative relationships, and ensure a regular cash flow based on the regularity and quality of the reports submitted ;

2.Develop internal coordination and communication mechanisms

• Ensure the smooth running of all meetings and their documentation ( coordination meetings in the capital, area coordination meetings, weekly base meetings, monthly planning meetings, quarterly country coordination meetings ) ;
• Ensure in particular that Reporting models, formats, the philosophy and deadlines of each project and each donor are clearly communicated and adopted throughout the country for all new projects as well as for projects in Classes ;
• Monitor meetings in the field and / or in the capital, between bases and between Country Directors ;
• Write the agendas and minutes of the country meetings ;

3.Develop a strategy for relations with external donors

• Update the « external relations » database weekly and monthly, which summarizes recent negotiations and proposal possibilities as well as key donors ;
• Mobilize area coordinators, project managers and technical staff to ensure that proposals are developed in a cohesive and professional manner, in accordance with the ACED country strategy and the requirements of donors ;
• Act as a reference contact for communication with donors, in particular the organization of the reception of a lessor visiting the field ;

4.Develop an external communication strategy

• Define the activities, resources, partnerships and target groups that ACTED needs, in particular by maintaining a high level of information and by understanding the donor strategy and possible partnerships ;
• Ensure the continuity of public relations, update the regional and specific sheets for each project and document publications on ACTED in the media ;
• Identify sources of funding for a more cohesive public information strategy in the country ;

Assist the Country Director in the development of project proposals, responding adequately to donor requests or by initiating actions on specific projects or project components.

Qualifications and skills required

• Master level training in a relevant field such as international relations, development or political science ;
• Prior experience in the humanitarian field, the preparation of proposals, the management of grants and relations with donors are necessary ;
• Knowledge of the humanitarian aid system and ability to understand donor systems ;
• Competences in matters of external representation ;
• Ability to coordinate and manage a team ;
• Suitability for teamwork and team building, ability to build capacity ;
• Ability to work independently and creatively in a multicultural context ;
• Strong powers in oral and written communication, analytical skills ;
• Ability to work effectively under pressure ;
• Prior experience abroad is required ;

Conditions

• Salary defined by the ACTED salary scale according to the level of education, expertise, level of security and level of experience : between 3,300 and 3,500 € monthly net ( before income taxes )
• Monthly cost of living allowance 300 $
• Guesthouse accommodation and food supported by ACTED
• Social security, mutual ( MSH ) and repatriation assistance ( SOS International ) supported by ACTED
• Transport to the mission and return ticket fully supported every 6 months ( to the specified address
  on the employment contract )
• Visa fees covered by ACTED
• R&R every 3 months ( plane ticket supported up to 500 $ + additional compensation of 200 $ )
• A week of departure preparation including 4 days of safety training in immersion
• Possibility of having a 30-minute call with a consultant in taxation
• Psychological support ( date with a professional.