Project Manager (m/f/d) At GOPA Infra

Background:

The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the ongoing conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.

The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery, and stabilisation to alleviate the suffering of the Syrian people.

Governing bodies of SRTF are:

• The Steering Board (SB), with frequent meetings two times a year.
• The Management Committee (MC), meeting every three months.
• The Director General of SRTF (DG).

Key Responsibilities

The Project Manager – Mechanical Engineer will work under the direct supervision and reports to the Stabilisation Programme Section Head (SPSH) or his/her designated representative and the Chief Operations Officer (COO). Key responsibilities of the Project Manager – Mechanical Engineer include but are not limited to the following

• Follow up closely on the implementation of mechanical works related to the Stabilisation Programme interventions and contribute to implementation needs as required by the implementing entities;
• Monitor the delivery of approved projects at various stages incl. design, technical review, contract agreements, procurement actions, implementation activities, and reporting;
• Verify the accuracy of invoices for supply/service contractors and prepare payment forms for review/ approval by the SPSH.
• Contribute to the preparation of project budgets, cash flow projections, procurement and logistical needs, and make it available to the SPSH for review and approval;
• Coordinate with the Procurement Section on required procurement activities and contribute to market surveys and periodic updates to the list of vendors;
• Support the preparation of procurement requests, technical specifications, and technical evaluation of bids;
• Collaborate with the Compliance Section to facilitate vetting of project personnel, suppliers, and implementing entities;
• Contribute to SRTF’s newsletter and progress reports with periodic updates on the progress of stabilisation interventions and provide other updates and reports as requested by the SPSH/COO/DG;
• Attend M&E planning meetings and provide necessary information to facilitate M&E visits to projects within his portfolio and follow up on any issues raised by the M&E team to resolve such issues;
• Assist in the preparation/review of project proposals and budgets, and conduct market research to ensure the quality and cost-effectiveness of proposed material and equipment;
• Coordinate with the senior field manager and the field coordination officers to ensure the quality of work and delivery of projects in a timely and cost-effective manner;
• In coordination with the SPSH, attend meetings and liaison with potential partners or service providers (e.g. NGOs, international organisations) and provide support on planning of new interventions;
• Provide timely updates to the SPSH/COO/DG when requested, and pro-actively recommend necessary actions on project-related issues;
• Support and contribute to any assignments related to the Stabilisation Programme as delegated to him by the SPSH/COO/DG.

Minimum qualifications

• BSc in Mechanical Engineering;
• Minimum 8 years working experience in the implementation and management of mechanical works related to rehabilitation of water networks, water pumping stations, health facilities, electricity transformer centre, solar power, etc.;
• Experience in project implementation through local implementing partners and NGOs is a strong asset;
• Proven experience in drafting project proposals and reports (writing sample may be required);
• Ability to work under tight deadlines and with minimal support;
• Well organised and able to prioritise his/her own work under stressful situations and tight schedules;
• Excellent oral and written English language skills; Arabic language proficiency is an asset;
• Excellent command of MS-Office and other computer programmes;
• Excellent communication and team working skills;
• Ability to travel within the region.

Competencies

General competencies

• Practical knowledge in project implementation and in-depth understanding of countries in-conflict or post-conflict environment;
• Professionalism, integrity and commitment to assigned tasks and duties;
• Expertise in planning, management and mobilization of resources in the introduction and application of mechanical engineering;
• Understanding and sound judgment in multi-cultural work space;
• Versatile capacity to deal in situations of challenging physical environment;
• Good communication skills and ability to negotiate and report on project issues.

Management competencies

• Knowledge and understanding of risk factors associated with project implementation in challenging environment, and capacity to identify solutions against or minimizing effect of such factors and events;
• Ability to communicate, motivate, manage and coordinate project assignments in order to deliver quality work and meet tight schedules under stressful environment, and a varied cultural context;
• Capacity to establish priorities, address project issues and needs of project within the overall focus of the scope of works for recovery, relief and reconstruction;
• Demonstrate trust and confidence in team-work and provide timely response to stakeholders’ needs.