M&E Lead Consultant RESPOND Program At International Planned Parenthood Federation

Division : Programmes and Performance ESEAOR

Responsible to: RESPOND Program LEAD and Director Programmes and Performance

Location : Kuala Lumpur with consideration given for working remotely

Date : 01/08/2023 until 31/10/2024

JOB PURPOSE

Overview of the engagement

IPPF is seeking an experienced M&E consultant to work side by side with a Program management unit to support IPPF Member Associations in monitoring and evaluation of their SRHR interventions capturing quantitative and qualitative data against a set of pre-determined high-level program indicators.

The primary responsibility of the M&E consultant is to oversee and consolidate the monitoring and evaluation component of a multi-country program funded by the Australian Government, namely the RESPOND program Responding with Essential SRHR Provision and New Delivery Mechanisms (RESPOND). The overall goal of the multi-country program is to ensure populations affected by the COVID-19 pandemic in the South, Southeast Asia, and Pacific regions have enhanced sexual and reproductive health and rights, capacity is built by our member associations and SRH and FP services increase. The program will result in higher uptake of quality and equitable SRHR services by the most vulnerable. It will support innovative service delivery and information approaches adapted to the pandemic and restore services and improve on those that have been impacted due to COVID-19.

• Responsible for successfully managing and ensuring the implementation of the Results Framework of IPPF funded multi-country project, working closely with the RESPOND program management unity and IPPF Secretariat staff in two regions and Member Associations in all 18 countries where the RESPOND program is being rolled out.
• Partnering closely with our implementing partner Marie Stopes International
• Monitor and evaluate RESPOND MA performance against agreed targets and high level indicators to ensure delivery and quality of data
• Address through capacity building and ongoing monitoring of country partners corrective action when needed.
• Focal person for Evaluation and address initiatives on evaluation between IPPF’s sub regional office in the Pacific, the Regional Office in South East Asia and South Asia the IPPF Member Associations who are leading on RESPOND program implementation.

KEY TASKS & RESPONSIBILITIES

1. Review MA Annual Programme Budgets and Annual Reports, Global Indicators Services (GIS), Service Statistics (SS) and assist improve quality, especially with respect to the M&E Framework of RESPOND and key deliverables of the Program. Monitor the performance monitoring framework of RESPOND at country level and M&E plans.

3. Contribute to production of internal and donor reports for RESPOND, as required.

4. Provide regular updates, including written reports, on key M&E findings and project indicators to the donor, IPPF secretariat, the PMU and MAs

5. Support Member Associations to collect, review, use and report data for decision making, programmatic learning, resource mobilization, accountability, and policy.

6. Provide technical oversight and guidance on the M&E framework and high level indicators.

7. Provide quality assurance on data, including conducting in-country data quality assessment, and liaising directly with RESPOND partner MSI.

Support key decision makers to use data effectively for internal learning and decision making.

9. Assist in building the capacity of Member Association staff in data collection, analysis and use for programme management and improvements.

10. Analyse and interpret data in order to inform the scale-up of evidence-based practices for the Member Associations in this programme in the South, Southeast Asia and Pacific regions.

11. Monitor the use, functions and reporting of the Clinic Management Information System (CMIS) and develop and implement the roll out of DHIS-2.

12. Collaborate closely with international, regional, and national-level institutions, working groups, and experts on M&E in family planning specifically RESPOND and DFAT C-Surge partners, MSI, UNICEF and UNFPA.

13. Support the development and review of work plans and strategies, in collaboration with technical teams, Regional Offices and Member Associations.

14. Maintain positive relationships with all members of staff, and contacts within and outside the Federation.

15. Undertake any other reasonable duties as may be requested from time to time.

Others:

1. Carry out other activities and responsibilities, as delegated by the Regional Director and PMU manager.

2. The consultant will carry out his/her responsibilities in accordance with IPPF’s policy on Safeguarding and Protection of Children.

Key Responsibilities

• Advise Regional Director, Program Manager and Technical Leads on all aspects of reporting (Data Management) and M&E of the program implemented under RESPOND.
• Advise Regional Office colleagues and Member Association staff, (in conjunction with staff), on monitoring and evaluation and accountability aspects of the program.
• To contribute to the development of consolidated results framework, monthly reporting to consortium parnters IPPF and MSI and monthly reporting summary to DFAT via teleconference. Support documenting and minute taking where required
• On a monthly basis host progress update meetings with MAs and PMU and provide set of written recommendations and follow up to MAs where needed to meet targets.
• Coordinate closely with MSI and DFAT M & E leads where needed to review targets and monitor data, adjusting where required

3. EDUCATION & QUALIFICATIONS

• MA/Degree in health, social sciences, statistics, or management with at least 5 years of relevant experience with a development/implementation in Monitoring and Evaluation (M&E) frameworks, electronic systems and/or other tools.
• Proficiency in writing, communications, management, and human relation skills.

4. KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

• Experience in M&E implementation at national or regional level, preferably in an NGO. Good understanding of the electronic systems and tools for service statistics.
• At least five years’ experience on monitoring and evaluation tools and systems.
• Leadership skills.
• Excellent communication skills.
• Excellent communication skills, verbal and written in English.
• Excellent computer skills.
• Good organizational skills necessary to multitask and meet tight deadlines.
• Good understanding on development and/or health issues.
• Experience in coordination/facilitating multi-country, regional monitoring and evaluation data.
• Experience in working across a multi-country/mulitiple partner progam is highly desirable

Skills

Proven track record of successfully applying skills in the following areas:

• Strong analytical skills.
• Strong Interpersonal skills, diplomacy team player.
• Communications (written and oral).
• Influencing and negotiating skills.
• Problem solving skills.
• Presentation skills.
• Programme Management skills.
• English language essential.

5. PERSONAL COMPETENCE

• Able to discuss sensitive issues with empathy and consideration of different perspectives.
• Ability to identify priorities under pressure and to complete tasks effectively under pressure, meeting deadlines.
• Ability to maintain confidentiality.
• Excellent time management and organization of workload.
• Must be able to work both independently and as part of a team.
• Commitment to ongoing learning and quality improvement.
• Able to take initiative and advise PMU and MAs on adjustments and steps to improve data and targets where required
• Reliable, self-motivated and flexible; able to respond to new opportunities.
• Commitment to the aims of IPPF.
• Understanding of, and a commitment to, safeguarding including child protection, in a local and international context.
• Supportive of a woman’s right to choose and to have access to safe abortion services.

Duration of Contract: The contract would be for the duration of the current program which runs until end of October 2024.

Consultancy Fee: As this is currently a grade E position the consultancy payment will be determined by benchmarking against demonstrated most recent consultancy rate, IPPF salary scale, qualifications and years of experience for similar assignment.

Travel: It is anticipated that some regional travel would be anticipated to review progress with MAs as part of schedules country technical support visits, at least one regional trip every 2 months.