Regional Coordinator (National position) At Mercy Corps

GENERAL POSITION SUMMARY:

The overall job responsibility is to provide administrative, management and technical support to the field teams for effective implementation of project activities in project districts. The incumbent will be responsible for carefully following/monitoring the progress of the project in the project districts, towards meeting the programmatic and financial objectives, and for preparing monthly and quarterly project progress reports for submission to the Project Manager.

Under supervision of the Project Manager, the incumbent will provide technical assistance and guidance to the field teams for implementing project activities according to the approved operational guidelines; preparing monthly work plans and reports; and coordinating with district health authorities. The incumbent, in consultation with the Project Manager, will strengthen capacity of field teams through formal trainings etc. The incumbent will carry-out regular monitoring visits of project districts, provide on-site technical support and will ensure quality, validity and timeliness of reports being generated by the field teams. In coordination with Project Manager, the Regional Coordinator will ensure standardization and quality of project activities being implemented by field teams. The incumbent will maintain a positive working relationship within the team and with the district health authorities of project districts.

Essential Job Functions

Provide overall management and supervision in planning and implementing field activities in consultation with the Project Manager
Coordinate regularly with field teams and district health authorities to ensure effective and efficient implementation of the project activities.
Responsible for reviewing the reported programmatic and financial data related to the activities conducted in the assigned districts.
Responsible for arranging meetings, maintaining communication, and troubleshooting problems where required with the local health and other departments as well as with the other stakeholders in close coordination with the Project Manager
Responsible for coordinating and attending meetings of district coordination related to the project activities, especially Quarterly Review Meetings in all assigned districts.
Provide technical and managerial support to the field teams in the completion of program activities and be responsible for the management and verification of programmatic and financial reporting (monthly/quarterly) of project districts.
Provide technical and managerial support to the project assistant and data management officer in delivering quality tasks.
Conduct periodic, and as and when required, monitoring and supervision visits to assigned project districts and provide written feedback on their visits to DFS and ensure follow-up of important issues in subsequent visits.
Provide support to field teams in maintaining and updating R&R tools, contact register, stock register and chest camp record sheets, and other records through on-job orientations.
Ensure availability of ATT medicines at all health facilities during regular monitoring visits
Ensure participation in the planning and implementation of at least one PPM activity in the district monthly!
Support field staff in the selection of venues for PPM activities (Community events and Chest Camps) in coordination with the District TB Coordinator to ensure the effectiveness of these activities and to get maximum yield
Responsible for physical verification of ‘under treatment’ and ‘treatment completed’ TB patients during monitoring visits.
Ensure field team conducts ‘in person’ contact screening of 100 percent registered bacteriologically positive TB patients
Conduct mapping of the doctors, labs and pharmacies in the respective districts, as per guidelines, aiming to achieve the targets of NFR including Program Optimization.
Identify and share with the Project Manager training needs of the field team, PPM doctors, paramedics, and lab technicians.
Conduct trainings of the PPM doctors paramedics and pharmacy focal persons for Program Optimization
Responsible for submitting quality field visit reports within 5 working days to Project Manager including all important issues/achievements that were observed/discussed during monthly monitoring visits so that timely action can be taken to address any urgent matter.
Ensure participation in monthly program review meetings (at SR level) and share monthly programmatic data with Project Manager
Ensure that all target districts have written PPM plans and active monitoring systems
Conduct regular meetings, briefings and debriefings within the team in consultation with the Project Manager
Assist Project Manager in developing technical documents related to program reporting
Responsible for the capacity building of the field teams in the areas of project monitoring, planning, implementation and technical know-how of ECF activities in PPM
Ensure timely reporting as per the Global Fund guidelines and procedures to the Project Manager
Work closely with Project Manager for the preparation of district targets, quarterly achievements and finalization of quarterly progress reports
Work with Project Manager for review and analysis of performance of the onboard hospitals, doctors, labs and pharmacies
Assess knowledge and skills of project staff to identify strengths, weaknesses and gaps
Work with the Project Assistant to document best practices, lessons learnt, recommendations and way forward
The position will require frequent monthly travel to the project sites and liaison with various governmental and non-governmental implementing partners at the district level
Conduct him/herself professionally and personally in such a manner so as to bring credit to Mercy Corps and in no way jeopardize its humanitarian efforts
Any other task or responsibility as assigned by the Project Manager.