PIRAC – Administrative and Financial Coordinator H / F At French Red Cross

Presentation of the Red Cross

Created in 2005, the Caribbean Americas Regional Intervention Platform ( PIRAC ) is the representative delegation of the French Red Cross ( CRF ) for the Caribbean region as well as its operational humanitarian action and regional cooperation mechanism.

PIRAC helps the people of the Caribbean on all major disasters and works to develop actions to strengthen the resilience of populations on French territories as well as on the countries and territories of the Caribbean arc and the Guyanese plateau.
The Caribbean is one of the regions most exposed to the risks of natural disasters in the world: earthquakes, volcanic eruptions, cyclones, tsunamis, floods, field movements. The region is also characterized by high health risks ( epidemic diseases ). The major risks are exacerbated by various factors of vulnerability of populations and territories: island character or even « double insularity » of dependencies, socio-economic fragility of part of the population, complex migratory flows, urban densification and strong urban pressure. In addition, these risks of crises and disasters are increased by a process of climate change which influences the frequency, the intensity but also the unpredictability of the hazards, imposing an effort and a rhythm of’sustained adaptation of populations and institutions.

Since its creation, PIRAC has implemented around twenty emergency operations, both on national and international territory: earthquake in Haiti in 2010, tropical storm Erika in Dominica in 2015, Hurricane Matthew in Haiti in 2016 … As part of the response to the Covid-19 epidemic, PIRAC was requested by the public authorities and was fully committed to support the health system in the management of the epidemic and contribute to the protection of vulnerable people.

To date, PIRAC is developing ambitious support programs for the Caribbean Red Crosses and CRF territorial delegations of the Guyanese Antilles on the themes of risk prevention, disaster preparedness, reconstruction and development.

Post

The Administrative and Financial Coordinator will be responsible for coordinating the administrative and finance department of PIRAC, and for steering budgetary management by supporting the delegation’s programs and operations.

MISSION 1: BOX, ANIMER, COORDINATE THE ACTIVITY OF THE TEAM UNDER ITS RESPONSIBILITY

Animate, develop and federate the team
Define and adapt the organization to needs taking into account budgetary aspects and the optimization of the payroll while respecting the regulatory framework
Deploy the human resources policy within its perimeter in terms of recruitment, career management, development and training and ensuring the implementation of individual annual training and training interviews, as well as the setting of individual objectives
Monitor and promote the development of employees’ skills in line with organizational developments
Ensure the well-being of the work of its employees and prevent occupational risks
Supervise, control and evaluate the missions and activities delegated to its employees
Participate in and / or host meetings to relay top-down, bottom-up information and guarantee the fluidity of communication on its perimeter
Organize the dissemination of institutional decisions to its employees, and guarantee their implementation within its perimeter

MISSION 2: COORDINATE ADMINISTRATIVE, ACCOUNTING AND LEGAL MANAGEMENT

Ensure the setting of SAGA software and supervise monthly accounting entries and closings and archiving at PIRAC and the transmission to CRF headquarters of all accounting documents
Control and validate financial flows and disbursements in accordance with internal procedures. Make payments and ensure that grants and / or reimbursements are collected
Prepare and make available all useful or requested documents in the event of an internal or external audit

MISSION 3: PILOTING BUDGETARY MANAGEMENT

Support the Head of Delegation in establishing the financial and budgetary strategy of PIRAC.
Advise the Head of Delegation in the budgetary management of the delegation
Participate in the preparation of budgets within the framework of requests for financing.

MISSION 4: SUPPORT EMERGENCY OPERATIONS AND LAND PROGRAMS

In the event of an emergency, provide the necessary support in its area of competence for the assembly of operations and the smooth running of response activities.
Carry out support missions if necessary in the affected country / country / territory ( s )

Hierarchical links
Under the direct responsibility of the Head of Delegation and with the technical support of Management Control based at headquarters. He / she will supervise an administrator and an accountant based in Guadeloupe.

Functional links
The Administrative and Financial Coordinator will work closely with the members of the program team, and the PIRAC support team.

He / she will also have links with :

National Companies of the Intervention Scope
Regional Delegations and CRf Territorial Delegations of the Antilles and Guyana
the IFRC
technical and financial partners

Applicant profile

Training

Management control training, finance, general administration, management or Master type accounting

Skills and experiences required

At least 5 years of experience in humanitarian or solidarity organizations at Admin / Finance positions
2-3 years experience in management of multicultural teams
Accounting and accounting skills
Flexibility, creativity, initiative and adaptability, Analysis and synthesis capacities
English and French compulsory, Spanish one plus
Control of the pack office, knowledge of SAGA
Knowledge of the Caribbean context would be an asset
Knowledge of the procedures of the main donors ( FEDER / Interreg, AFD, ECHO etc. )
Knowledge of CRF procedures
Competence and competence for training and know-how transfer aspects
Experience in animating partnerships and stakeholder networks
Organizational rigor, good editorial and synthesis capacity
Availability to national and international travel