Database and Information Management Officer At International Organization for Migration

Position Title: Database and Information Management Officer

Duty Station: Yangon, Myanmar

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 05 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM has been present in Myanmar since 2005 and a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees, internally displaced people (IDPs), victims of trafficking, stranded migrants, and other vulnerable migrants.

As a result of the multifaceted crises faced in Myanmar in 2021, emergency and humanitarian needs have been increasing across the country. There has been an identified need for better data on mobility, populations and needs to support the humanitarian response. As such, IOM is aiming to support this effort as part of its humanitarian response programming in the country.

Under the overall supervision of the Chief of Mission, and under the direct supervision of the Senior Programme Coordinator, the Database and Information Management Officer will support and facilitate the set-up and running of needs and mobility monitoring and all associated tasks.

Core Functions / Responsibilities:

1. Develop, design, test the deployment of databases, and compilation of business requirements, technical specifications, user and technical documentation and standards for related applications.
2. In coordination with the Senior Programme Coordinator, support the preparation of presentations, data analysis and reports for external stakeholders.
3. Participate and engage actively in the external coordination mechanisms as needed, including the Information Management Working Group and other relevant fora.
4. Develop data collection tools, databases and statistical reports and maps.
5. Provide user support, guidelines/training materials and training to programme staff, implementing partners and relevant institutions in relation to the data collection and processing systems.
6. Assist with the improvement of the filing systems, and presentations to external partners.
7. Contribute to the development of workshops and facilitate the trainings for field teams.
8. Prepare and develop analytical tools and reports for displacement trends, migration analysis, needs assessments, and programme activities using the various programme databases.
9. Coordinate the collection and analysis of data being provided in a timely and efficient manner through the provision of appropriate GIS/mapping tools and products.
10. Ensure understanding and updated knowledge of integrating GIS data to the relational database systems.
11. Coordinate the creation of country atlases and regularly updated base maps in line with identified requirements.
12. Provide technical input for geographic data and administrative divisions for various databases for tracking population movements and displacement locations.
13. Provide technical inputs into ongoing information management initiatives and partnerships.
14. Assist global operations in term GIS data storing and designing, mapping.
15. Support the overall IM functions and priorities of the Country Office through supporting efforts to develop and maintain common/consistent databases and information management and reporting practices.
16. Ensure adherence to data protection principles for handling personal data of IOM beneficiaries, in regard to collection, use, storage, disclosure and disposal of personal data.
17. Ensure adherance to IOM’s data collection and storage principles.
18. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Information Technology, Database Management, Software Development, Business Administration, Mathematics, Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Extensive knowledge (minimum 2 years of experience) of SQL is a pre-requisite;
• Minimum 2 years of experience using some or all of the following tools: Excel, Microsoft VisualStudio (ASP .NET C#), Php, and MySQL Server, SQL server;
• Experience in Information Management, management and coordination of information flows,data management including collection, storing, processing, and analyzing data to generate information products;
• Experience in managing data entry and maintenance; and,
• Experience with Illustrator, InDesign, PowerBI and ArcGIS is an advantage.

Skills

• Ability to organize an information flow;
• Advanced Computer knowledge use including SQL database systems, Microsoft Office (Excel, Word), ARC GIS, Google Earth;
• Knowledge of KoBo, Open Data Kit (ODK) applications and use of PDAs; and,
• Familiarity with mobile data collection technologies and GPS an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Burmese or other national languages of Myanmar is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

The successful candidate will initially be assigned to Bangkok, Thailand pending completion of visa formalities. Upon granting of the visa, the incumbent will transfer to Yangon, Myanmar.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.