See terms of reference: https://plan-international.org/uploads/sites/56/2026/09/2_Facilitacion_Consu.pdf
PLAN INTERNATIONAL
Terms of Reference · Independent Product-Based Consultancy
TERMS OF REFERENCE
Consultancy in Community Facilitation – Child Protection in Emergencies | Venezuela Purpose of the consultancy
Provision of community facilitation services for child protection activities and psychosocial support. Technical Support Area:
Humanitarian Programs; Technical Counterpart:
Child Protection Specialist in Humanitarian Action; Place of Service:
Venezuela, with in-person and/or remote services according to the needs of the agreed-upon products; Geographic Coverage:
Carabobo, Yaracuy, and Falcón, and other priority areas of the response; Estimated Duration:
6 months; Expected Start Date:
September 28, 2026; Contractual Modality
: Consultancy with an independent contractor; Date of Preparation:
September 9, 2026
; 1. The Organization
: Through its work in 80 developing countries in Africa, Asia, and the Americas, Plan International seeks to reach as many children and adolescents as possible, particularly those in situations of exclusion or marginalization, through quality programs that generate lasting benefits, partnerships, and effective operations.
Plan International promotes children’s rights and is committed to their protection and to gender equality. The organization takes measures to ensure that its interventions and the actions of those involved are consistent with its policies of safeguarding, equal opportunities, and non-discrimination.
2. Background
The earthquakes that occurred on June 24, 2026, in Venezuela increased the protection risks and psychosocial support needs of children and adolescents, caregivers, and communities. Plan International requires services of defined duration to facilitate safe, inclusive, and culturally appropriate community activities that strengthen protective environments.
3. Purpose of the consultancy
To provide community facilitation services, with organizational autonomy within the agreed-upon technical methodologies, to implement and document child protection activities, community psychosocial support, awareness-raising, child participation, and capacity building for families and communities.
4. Scope of services
Community protection activities
PLAN INTERNATIONAL | VENEZUELA Terms
of Reference · Independent, product-based consultancy
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Facilitate sessions on children’s rights, violence prevention, emotional well-being, and protection mechanisms.
Implement group, recreational, play-based, and socio-emotional activities adapted to different ages and characteristics.
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Support the operation of safe and child-friendly spaces.
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Promote meaningful, safe, and inclusive participation of children and adolescents.
Prevention and Identification
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Identify protection risks observed during activities and promptly communicate concerns to the technical counterpart.
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Disseminate messages on the prevention of violence, exploitation, abuse, neglect, and negative coping mechanisms.
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Apply protocols for identification and safe referral, without assuming specialized case management functions.
Family and Community Strengthening
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Facilitate sessions for families and caregivers on positive parenting, self-care, and child well-being.
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Promote support networks and protective community practices.
Monitoring and Documentation
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Maintain secure records of activities and participants.
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Collect feedback and aggregate data on needs, risks, and outcomes.
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Develop materials and reports related to monthly deliverables.
5. Products and Deliverables Deliverable No. Indicative Deadline Acceptance Criteria
1
Work plan, methodology, schedule, and proposal of community activities for protection and psychosocial support.
Within the first 10 days
. Written approval from the technical counterpart.
2
Consolidated monthly community facilitation product that includes: activities carried out; participants in aggregate and disaggregated figures as permitted; topics and methodologies used; risks and needs identified without personal data; referrals reported; materials and records; community feedback; gaps, recommendations, and updated plan for the following month.
Monthly, within the first five (5) business days of the following month .
Complete, technically sound product, linked to the agreed scope and accompanied by corresponding annexes or evidence.
3
Consolidated final report, submitted as part of the last month’s monthly product, that compiles the products developed, results, pending gaps, lessons learned, recommendations, and organized file submission.
With the last month’s monthly product.
Written approval from the technical counterpart and complete and organized final documentation.
6. Service delivery method and technical coordination
The consultant will provide services with technical, methodological, and organizational autonomy, without being subject to a work schedule or integration into Plan International’s hierarchical structure.
The technical counterpart will review the deliverables solely to verify their compliance with these Terms of Reference, the agreed-upon quality criteria, and the policies applicable to the service.
Coordination meetings will be scheduled based on the deliverables and will not involve attendance tracking, timekeeping, or subordination.
PLAN INTERNATIONAL
Terms of Reference · Independent, Product-Based Consultancy
The consultant will organize the necessary resources and methodology to produce the deliverables. Any resources provided by Plan must be documented and used exclusively for the contracted services.
The consultancy does not grant the authority to contract, commit funds, issue work instructions, approve expenditures, or assume obligations on behalf of Plan International.
Any substantive adjustments to the scope, deliverables, or deadlines must be formalized in writing by both parties.
7. Standards and Technical References
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Child Protection Minimum Standards in Humanitarian Action (CPMS).
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Sphere Handbook and Humanitarian Principles.
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Plan International’s policies on safeguarding, PEAS, AAP, equality, inclusion, data protection, and do no harm.
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Venezuelan legal framework applicable to the protection of children and adolescents and the safe handling of information.
8. Required Profile
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High school diploma, technical degree, associate’s degree, or bachelor’s degree in Social Sciences, Education, Social Work, Psychology, Community Development, or a related field.
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Minimum of two (2) years of experience in social, community, or humanitarian programs.
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Desirable experience in child protection, psychosocial support, or work with communities affected by emergencies.
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Direct experience with children and adolescents and families and in facilitating group or community activities.
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Knowledge of children’s rights, child participation, safeguarding, PEAS, gender, inclusion, and humanitarian principles.
9. Technical and Financial Proposal
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Technical proposal describing the understanding of the service, methodology, work plan, and availability to meet the deliverables.
• A detailed economic proposal broken down by monthly product, indicating the value of each monthly installment and including fees, taxes ,
and any costs necessary for providing the service.
Updated curriculum vitae and relevant professional references.
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If applicable, samples of similar products previously developed.
10. Fees, Payments, and Expenses
Fees will be established in the contract and will be paid in monthly installments upon delivery and written approval of the consolidated monthly deliverable, after presentation of the corresponding tax documentation.
One (1) payment will be made for each month of consulting once the corresponding monthly deliverable has been approved. The final month’s payment will include approval of the consolidated final report and the organized delivery of all deliverables and files.
Each payment will correspond to the approved monthly deliverable, not to periods of attendance, days, or hours worked. Specific deliverables in the schedule must be incorporated as annexes or components of the corresponding monthly deliverable.
Essential travel expenses must have prior written authorization from Plan International and will be managed in accordance with the contract.
PLAN INTERNATIONAL | VENEZUELA
Terms of Reference · Independent Product-Based Consulting
The consultant will be responsible for their tax, administrative, and social security obligations as an independent contractor, in accordance with applicable regulations.
11. Safeguarding, Conduct, and Confidentiality
The consultant must comply with Plan International’s policies and codes of conduct applicable to third parties, including safeguarding, PEAS (Personalized Action and Security), fraud prevention, data protection, and information security.
All information obtained during the consultancy will be confidential and may only be used for the delivery of the contracted products.
Access to information about children, adolescents, and families will be limited to what is strictly necessary, applying data minimization, consent, security, and the do-no-harm principle.
Products and materials will be delivered without personally identifiable information, except with express authorization and when there is a legitimate basis for processing.
12. Level of Contact with Children and Adolescents
The consultancy involves the level of contact indicated in the scope and initial information sheet. All interaction must be conducted in accordance with Plan International’s safeguarding, equality, gender, and inclusion policies, PEAS, and reporting procedures.
13. Ownership of Products
Ownership, use, and delivery of the developed products will be governed by the contract. The consultant must declare any pre-existing or third-party material incorporated and guarantee that they have the necessary authorizations.
14. Nature of the contractual relationship
The contract will be of a civil or commercial nature, as determined by the applicable contract, and will correspond to an independent, results-oriented service. These Terms of Reference do not, in themselves, create an employment relationship, position, job title, work schedule, exclusivity, reporting line, disciplinary authority, or right to employment benefits. The practical execution of the service must be consistent with this nature and with the signed contract.
15. Indicative Criteria for Evaluating Proposals Criterion Indicative Weighting
Experience and technical knowledge
40%
Quality and relevance of the technical proposal
35%
Coherence of the work plan and availability
15%
Financial proposal
10%
PLAN INTERNATIONAL | VENEZUELA
Terms of Reference · Independent, product-based consulting
How to apply
Proposals should be sent to marina.zavala@plan-international.org by September 20, 2026 at 5:00 pm Venezuela time, indicating in the subject: “Consultancy in Community Facilitation for Child Protection in Emergencies – Venezuela”.