Logistics and Supply Coordinator – DRC At INTERSOS

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INTERSOS is a non-governmental, non-profit humanitarian organization whose objective is to assist victims of natural disasters and armed conflicts. INTERSOS bases its work on the values ​​of solidarity, justice, human dignity, equal rights and opportunities for all people, respect for diversity, coexistence, and attention to the most vulnerable social groups.

Terms of reference

Job Title : Logistics and Supply Coordinator

Code : SR-38-10297

Pays : Democratic Republic of Congo

Lieu d’affectation : Goma with frequent mission in field location

Date of appointment : 15/10/2026

Contract duration : 5 months

Under the supervision of: Head of Mission

Functional supervision: Regional logistics coordinator

Dependents: Logistics Team

Place of assignment: without family

General context of the project

The humanitarian situation in the Democratic Republic of Congo (DRC) remains complex and has deteriorated overall in recent years. The country faces multiple overlapping crises, particularly in the eastern provinces, which are plagued by endemic violence and armed conflict. This insecurity has led to massive and repeated population displacements. The impact of violence on civilians remains a major concern, with regular violations of human rights and international humanitarian law, including targeted attacks against civilians and a high prevalence of gender-based violence.

INTERSOS has been present in the DRC since 2010 and currently operates in Ituri, North Kivu, and South Kivu through protection programs, including protection monitoring activities in partnership with UNHCR. These interventions are funded by various donors, including UNFPA, AICS, SV, ECHO, OCHA, and other financial partners.

An Ebola virus disease outbreak was declared in Ituri in May 2026. It subsequently spread to North Kivu, areas controlled by the Kinshasa government, as well as to Haut-Uélé and Tshopo. INTERSOS is contributing to the response to this new emergency in partnership with various donors, including SV, AICS, and the 8×1000 E.Vaudoise program.

General objective of the position

Define and implement all procurement, logistics and ICT strategies and mission support, ensuring the relevance and consistency of logistics and supply systems, the adequacy of the resources made available and compliance with INTERSOS standards, protocols and procedures to promote the development of the mission and optimize the impact of projects.

Work closely with program and administrative staff to ensure comprehensive reporting, support and assistance with respect to all INTERSOS activities.

Is responsible for the logistical management of the IMP software and is part of the Senior Management Team (SMT) mission.

Main responsibilities and tasks

Coordination and support

  • Actively participate in defining and updating annual project plans and budgets, defining strategies and providing advice to the Head of Mission to translate identified logistics, procurement, and ICT needs into objectives, priorities, and resources required for the mission.
  • Is responsible for monitoring the implementation of logistics, supply and ICT activities in the mission (construction and rehabilitation, storage and supply of non-medical and medical equipment, fleet management and transport, water and sanitation, vehicles and engines, equipment/facilities and infrastructure, security rules (implementation and application, ICT, goods, etc.)
  • Ensure compliance with INTERSOS standards, protocols, and procedures throughout the mission and in accordance with donor requirements, including procurement. Report to the Head of Mission on the development of ongoing programs and propose reorientation strategies as needed.
  • Responsible for providing technical expertise and support for all logistics, procurement, and ICT matters within the mission, for providing guidance to logistics staff, and for representing INTERSOS at meetings with authorities, other NGOs, and coordination networks on technical and logistical issues.
  • Ensure the production of SOPs at the mission level (if necessary) for logistical needs.

Logistics Information Management

  • Provide monthly reports to the Head of Mission, the Regional Logistics and Supply Coordinator (via the ERP) and relevant individuals on the progress of projects and missions from a technical and logistical perspective, and propose corrections as needed.
  • Ensure that the data entered into the INTERSOS Logistics software (Intersos Management Platform – IMP) is used correctly and accurately. Provide training to mission staff as needed and support the implementation of the INTERSOS Logistics software in missions.

Supply chain management and procurement

  • Monitor the overall performance of procurement for the mission. Ensure efficient and cost-effective procurement planning by liaising with technical staff, the field coordinator, and/or project managers. Ensure that online procurement plans are created and kept up-to-date on IMP, while guaranteeing compliance at all times with INTERSOS and donor procurement policies and procedures. Research to identify the best products and suppliers in terms of value for money, delivery times, and quality.
  • Ensure coordination with the administration and finance department to ensure that supplier payment processes are carried out on time and in compliance with financial systems.
  • Plan and conduct field checks to ensure consistency of process, application and maintenance of proper documentation and filing.
  • Develop and implement service contract management instructions, policies, and procedures. Review and reassess existing service contracts and oversee regular rent payments, utility payments (i.e., electricity, water, gas, etc.), office and guesthouse maintenance contracts, and operating cost procedures. Ensure these are properly managed by the Logistics and Procurement Officer and their assistants, administration, and/or focal points.
  • Overview of the fact that the supply manager/assistant and the field coordinator (logistics and supply officer) maintain a list of pre-qualified suppliers per base
  • Is responsible for ensuring the proper storage of all project materials in the warehouse/stockroom, in accordance with INTERSOS’s supply SOPs and regular quarterly inventory checks.
  • Verify and coordinate with logistics staff that goods deliveries are made as planned and correctly stored.
  • Prepare and launch tender documents in coordination with the procurement team.

Transport management

  • Ensure that INTERSOS’ fleet management model, movement security protocols and brand identity manual are applied in missions – the fleet is checked and regularly maintained, vehicles are insured and taxes are paid.
  • Ensure that fuel consumption is properly monitored and that vehicle logbooks, maintenance logs, oil records, and other fleet formats and templates are used by the field coordinator’s logistics staff. Ensure that proper vehicle documentation (i.e., lease, insurance, mechanical inspection, etc.) is correctly managed by logistics staff.
  • Contribute to the development of sustainable approaches to transport management by streamlining INTERSOS’ environmental policy and suggestions from regional offices.

Facilities and communications management

  • Oversee the installation and maintenance of functional office spaces and guesthouse facilities, ensuring adequate living conditions and compliance with minimum standards and INTERSOS’s brand identity manual. Ensure adherence to defined safety and security measures and conduct inspection visits to assess facility rehabilitation needs.
  • Ensure that facilities have the appropriate IT and communications infrastructure and equipment to maintain INTERSOS software platforms in accordance with policies and procedures – enabling continuous communication between assets, projects, bases, and headquarters, and effective base management. Ensure that all mission personnel receive adequate training on the use of available communication equipment (e.g., satellite phones, HF/VHF radios, computers, etc.).
  • Contribute to the development of sustainable approaches to facility management by streamlining INTERSOS’ environmental policy and suggestions from regional offices.

Asset Management

  • Oversee the purchase, use and maintenance of IT assets, office and project equipment, and communication tools, while ensuring that all mission assets recorded in the ERP are documented, receive unique INTERSOS asset numbers, and are tagged and logged in accordance with asset management policies and procedures.
  • Submit the asset list at the end of the project and oversee the transfer of assets according to the destination defined with the program department.
  • Supervise the regular quarterly verification of fixed assets.

Human Resources Management

  • Coordinate the logistics team and participate in HR processes (recruitment, training, briefing/debriefing, evaluation, potential assessment, talent identification, staff development, and internal communication) to ensure both the appropriate staffing levels and the necessary knowledge for the activities under their responsibility.

Security applied

  • In collaboration with the Head of Mission and the Security Coordinator (where applicable), the Logistics Coordinator is responsible for co-defining and monitoring the technical aspects of the risk reduction policy, transportation, communication, protection, identification and preparation of the technical aspects of the mission’s security policy and guidelines, the evacuation plan and emergency plan, daily monitoring of security rules, and reporting any problems to the Head of Mission. To this end, in the absence of a dedicated security focal point, the Logistics Coordinator must create a suitable environment to facilitate the exchange of information on security situations. This constitutes security safeguarding in the absence of the Head of Mission.

Required profile

  • Essential degree and specialization in logistics and/or supply chain management
  • Essentially, at least four years of professional experience in relevant logistics roles and prior humanitarian experience with NGOs in developing countries.
  • Prior experience in emergency situations is desirable.
  • Essential computer skills (Word, Excel and Internet)
  • The language of the mission is essential.
  • Local working language preferred
  • Strategic vision
  • Leadership
  • Staff management and development
  • Orientation towards the service
  • Behavioral flexibility
  • Results and quality orientation
  • Stress management
  • Commitment to INTERSOS’s principles

General terms and conditions and benefits:

  • Salary range: €12 – €3,690 – €4,245 monthly gross
  • Hébergement :Shared Guesthouse
  • R&R : 7 days of psycho-physical recovery every 12 weeks + 1000€ allowance.
  • Annual leave: 2.5 days per month
  • Medical insurance for staff
  • Transportation and visa: return air tickets. For missions lasting at least 9 months, an additional ticket to the country of residence and back to the mission is also provided.
  • Onboarding training: one week of online training before deployment

How to apply

HOW TO APPLY:

Interested candidates are invited to apply by following the link below:

https://www.intersos.org/field/#intersosorg-vacancies/vacancy-details/6aaa57a405a0826a36cb8a04

Please note that our application process consists of three very quick steps : register (including your name, email, password, and nationality), log in , and apply by attaching your CV in PDF format . Candidates can track their application history with INTERSOS through this platform.

Please also include the name, position, and contact details of at least three references : two line supervisors and one HR contact . Family members should be excluded.

Only candidates selected for the first interview will be contacted.