Programme Officer at International Organization for Migration

Position Title: Programme Officer (Migration Information Management and Development)

Duty Station: Erbil, Iraq

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 08 June 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head, Migration Management Unit (MMU), the successful candidate will be responsible for supervising the Analysis and Information Management (AIM) Sub-Unit within the MMU. The successful candidate will work alongside the other officers within the MMU, including the Programme Officers and will be responsible for the direct implementation of the outputs related to the internal and external capacity building – including the development of contextualized training curricula, capacity building tools and the subsequent implementation of trainings and the development and operationalization of tools aimed at measuring, monitoring and evaluating the progresses made throughout the implementation of the programming. S/he will also be responsible for administrative supervision of the entire MMU Team based in Erbil Sub-Office.

Core Functions / Responsibilities:

1. Supervise the overall monitoring and reporting process of the MMU activities and developments through the review and analysis of events and training reports, Notes for Files and other forms of qualitative and quantitative data related to the MMU programming activities. Coordinate and follow up with relevant staff for required details in order to complete thorough analyses.
2. Work closely with other team members to ensure the reporting obligations according to IOM and donor procedures and timetables.
3. Contribute to the development of the MMU’s strategy, through an evidence-based approach, by liaising with the Programme Support Unit and the Regional Office for Middle East and North Africa in Cairo.
4. Coordinate and provide expert technical guidance for the development and revision of information products, such as reports, periodic updates, and analysis; briefing and research papers, governorate overviews and success stories for internal and external use, that demonstrate the impact of MMU programming.
5. Contribute to the design and operationalization of standardized data collection forms, tools and mechanisms aimed at gathering qualitative and quantitative field data and improving the monitoring process of field activities, while developing and establishing an information management flow, reporting framework and data analysis plan. Lead and support the staff in Sub-Offices to develop and implement security safety mappings for the areas of implementation.
6. Where possible and in close coordination with management, liaise with Regional Government in Kurdistan Region of Iraq (KRI) ministries, local authorities, academics, the private sector, implementing partners, representatives from United Nation (UN) agencies and other stakeholders at the technical level to promote dialogue, information-sharing and cooperation among government and non-governmental actors. Oversee and manage the administrative functions of relevant MMU’s colleagues in the MMU Team in Erbil Sub-Office and ensure compliance with IOM policies and procedures. Oversee and facilitate logistically the implementation of MMU operations and activities taking place in the Kurdistan Region of Iraq, Ninewa and Kirkuk Governorates.
7. Keep abreast of the developments in the Iraqi context in the relevant thematic areas regarding Security Sector Reform, migration, gender, governance, and other emerging, relevant topics.
8. Oversee the staff of the Analysis and Information Management (AIM) (Analysis and Information Management) Section, including in Assisted Voluntary Return and Reintegration (AVRR) unit directly involved in Information Management (IM), including mandatory use of IOM’s – MiMOSA System and Monitoring and Evaluation (M&E) tools, ensuring that individual work plans are developed, coordinated, and executed in a timely manner.
9. Respond to the changing operational context and project requirements by assessing the effectiveness of the information and data collection mechanisms by tailoring and refining tools and providing training to the relevant staff of Sub-Offices as required.
10. Ensure and contribute to the development of contextualized – internal and external – training curricula, capacity building tools and contents for the entire MMU’s portfolio, covering technical cooperation and security governance and migration governance.
11. In coordination with IOM’s E-Campus Team, contribute to the development of E-Learning tools and knowledge products on Community Policing and Integrated Border Management, as part of a wider contingency plan designed and activated in response to the COVID-19 outbreak.
12. Contribute to the development of project proposals, with a specific focus on the design of contextualized and evidence-based logical frameworks, ensuring coherence and exploring synergies with the rest of the MMU’s programming.
13. Support in coordinating the collection, registration, processing, and dissemination of relevant information from internal and external sources, to make it accessible and enhance the quality of the implementation of the programming and its strategic expansion.
14. Ensure the development of a plan for collection, cataloguing, utilization, retrieval, and management of information and archival of materials, to make sure that that information is up to date and easily accessible.
15. In cooperation with the Media and Civil Society Engagement Specialist, liaise with other IOM units in RO and Headquarters (HQ) to enhance the profile of the MMU through the development of visual and information products.
16. Coordinate the development of communication activities – such as press release, and social media contents – by preparing inputs, and liaising with Public Information Unit, Programme Support Unit, and other relevant colleagues of Country Office.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political Science, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in the humanitarian and/or development field in an international setting;

• Experience in engaging with governmental representatives, police, civil society and communities is highly desirable; and,

• Experience in data management and use of data collection tools are highly desirable.

Skills

• Ability to deliver on set objectives in hardship situations;

• Effective coordination skills with other implementing partners and other stakeholders;

• Ability to work effectively with local authorities, stakeholders, beneficiaries, and the broader community to promote Country Office’s or regional objectives; and,

• Advanced computer skills (MS Office, Internet browsers).

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.