Field Recentralization HR Partner (m/f/x) At Médecins Sans Frontières

CONTEXT

Mid-2019, the Field Recentralization (FrC) programme started as a transformational change process that touches upon both cultural and structural changes, all pointing towards improving project autonomy. This transformational initiative is intended to inspire the whole of MSF Operational Center Brussels (OCB).

After piloting FrC in the Southern African operations, the central African region is implementing new processes, setting up adapted structures and innovate the way of working. The operational management in South America & Europe started also reflecting on possible adaptations based on the same principles. All OCB operations will be impacted on a medium or longer term.

As HR Partner for Field recentralization, your role is key in ensuring that all HR consequences, opportunities and challenges of the FrC are identified, that the various HR policies, roles and procedures are adapted to the changes and communicated in close collaboration with the FrC project manager*.

*The FRC project manager is the referent for the development of the change programme and has been working since mid-2019 with different colleagues and HR partners. She is taken the lead in the design, support and implementation of the changes related to the programme and is focal point for the communication strategy around it. She is your direct supervisor, and more important your closest colleague.

RESPONSABILITIES

• Review all key positions at the project, country and regional levels
• Reinvent & cross-check with HR dept several key HR processes such as the matching process that has been reviewed and rewritten accordingly to match with the overarching objectives of the frc initiative.
• work through many counterparts in the organization to succeed at project, country, regional level and global hq level.: HR managers in the projects, HR teams at country/coordination level, Cell / Regional Support Teams (RST), HR department at OCB HQ,. Contacts with these partners will be mostly under a consultative/facilitator but pro-active mode as the changes should result in a broader acceptance by all MSF colleagues involved. The constant link between the HR partner and FrC project manager is crucial
• Proactively participate in the overall objective of the Global workforce agenda – FrC as an excellent opportunity to boost the responsibilities and the visibility of our **locally hired staff/**LHSin the region for the sake of increasing the stability in the various teams
• Be a key actor in the ongoing transition towards an HR support system with increased decision-making autonomy at project-level. Help to develop adaptation of roles at the HQ/global level for the set up to be sustainable

In close alignment with the lessons learned of the FRC programme till date and with the MSF HR values and principles, the main axes to work on include:

• Connect in a pro-active way with HR interlocutors/expertise such as Comp & Ben, Rewards project, Recruitment, Pool Managers and Development Advisor teams, Learning and Development, Administration & staff health to align any proposals for change with policies and connect for implementation.
• Lead/chair the implementation of HR change initiatives in the different regions with interlocuters at all levels (Project, Country, cell/RST (Regional Support Teams) & HR dept)

1/ Implementation of adapted matching process for International Mobile staff

2/ Accompany transition HR.net from country HR team to HR managers

3/ HR mobility

4/ HR development

5/ Appropriation of adapted/new roles & responsibilities in the different regions including adapted JDs

6/ Promote a more transversal management leadership in the region

• As HR expert, mirror for HR related topics with FRC project manager in connection with other depts/domains
• Connect with the OCB HR dept initiatives in the different regions & connect with all key HR profiles in the operational teams where FRC is active

Important Notes:

• Role to work in close collaboration with the HR department, the teams in the regions (project, country and cells/RST) and the FrC project manager
• The above responsibilities apply to mainly: Latin-America (Brazil, Venezuela, new operations) and European operations (Greece/Serbia, Belgium, Italy; Poland; UK); considering the pace of FrC out roll is different from one region to another.

There is still a support upon request for the Southern African region.

The Central African country teams still need support in transition towards CST, mainly in Kinshasa & Bangui.

• Proximity with the operational teams and hence travel within the regions should be possible (if relevant and feasible; decided with the frc project manager)

REQUIREMENTS

Education and Experience

• Degree in Humane Resource management or equivalent through experience
• Recent MSF operational experience, preferably project based (Project Coordinator) and/or HR Coordinator
• Knowledge & experience in the setup of teams and development of roles & responsibilities
• Experience in participating in the approach or processus of Comp & Ben, Recruitment, Matching processes, and Learning & Development
• Coaching or mentoring experience is a great asset

Competencies

• Good knowledge of the OCB HR processes and tools
• Able to proactively formulate new and innovative administrative solutions and help fast track for adoption
• Understanding of the overall administrative implications and legal considerations linked to changes in roles and contractual issues (with support from HR capacities in Region)
• Excellent active listening skills & ability to establish strong relationships; coaching posture
• Demonstrable commitment & belief in FrC principles (project autonomy, subsidiarity and related ways of working)
• Ability to clearly articulate messages to a variety of audiences
• Ability to influence others and move toward a common vision or goal
• Team player
• Acute understanding of organizational issues and challenges (related to change process)
• Strong communication skills

Languages

• Fluency in French & English required (oral and written)

CONDITIONS

• Starting date: September 2023
• Location*: Brussels (Belgium); Eventual other location within a similar time zone (maximum 2 hours difference) where there is a MSF entity could be discussed
• 30 to 40% mobility to project & country locations (mainly Southern America & Europe)
• Type of contract: Fixed term contract – Full time – 50% homeworking possible per week
• Duration of contract: 1 year (extendable)
• Salary according to MSF-OCB HQ salary grid
• Meal Vouchers – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
• Adherence to managerial values of the organisation: Respect, Transparency, Integrity, Trust, Autonomy
• Adherence to the commitment to responsable behaviour

*Due to administrative constraints, given the duration of the contract, candidates will need to already have the permanent right and/or a valid work permit to work for the mentioned location

*For an eventual other location, the final outcome depends on local legal limitations (residency, work permit, etc.) and on agreement with the hosting MSF entity of the location. The local contract and standard salary grid will then apply.

Deadline for applications: 17 August 2023