Resources Management Officer At International Organization for Migration

Position Title: Resources Management Officer

Duty Station: Bogota, Colombia

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 August 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Colombia, the direct supervision of the Senior Resources Management Officer (SRMO), and in close coordination with relevant units at Headquarters (HQ), the Administrative Centres in Manila (MAC) and Panama (PAC) and the Regional Office, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the Country Office (CO) and its Sub-Offices and providing support in these areas to staff.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities in the CO including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the CO.
2. Prepare project and donor financial reports in accordance with IOM regulations and established procedures.
3. Supervise management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
4. Assist with the annual budget preparation for the CO, monitor budget control and analyse variances between budget and actual expenditures. Guide and support the preparation of budgets for new projects and programmes.
5. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
6. Make recommendations on procedural improvements and assist SRMO in training CO’s staff members on IOM’s administrative and financial policies and procedures in the relevant areas of the Resource Management Unit.
7. Supervise the procurement and logistic services, including contracts with suppliers of goods and services and related administration authorities; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of all support services in the CO.
8. Monitor the Human Resources (HR) function, in close coordination with the HumanResources Officer, and make recommendations on recruitment and personnel administration of staff in the CO. Correctly apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with SRMO.
9. In close coordination with SRMO, provide advice and technical guidance to other Units(Programmes and Sub-Offices) on matters related to IOM administrative issues, regulations, and policies.
10. Provide specialized guidance and training to the staff on IOM’s administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
11. Provide substantive support to SRMO in coordinating the security of the facilities and personnel, training of security staff and coordination with the UN security cells, ensure that all reasonable measures are taken regarding the security of the office premises and equipment.
12. Undertake travel duties to the Sub-Offices for supervising the financial and administrative requirements.
13. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of SRMO.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting;
• Experience in human resources, procurement, and logistics;
• Experience using an Enterprise Resource Planning system;
• Experience in liaison with government and diplomatic authorities, as well as with international institutions; familiarity with financial supervision and public administration;
• Experience in emergency operations an advantage;
• Experience in monitoring and evaluation and/or audit an advantage.

Skills

• Ability to work closely with government and international officials;
• Ability to work under pressure;
• Ability to supervise and direct personnel;
• Ability to work effectively and harmoniously with colleagues from diverse cultures and professional backgrounds and under stressful conditions;
• Demonstrated ability to act independently and exercise sound judgment;
• Demonstrated ability to prepare clear and concise report;
• Excellent communication and negotiation skills;
• Good knowledge of human resource management;
• Good knowledge of MS Office specifically Excel. Knowledge of IOM accounting systems,software and procedures is a clear advantage;
• High level of computer literacy, in particular experience in computerized accounting systemsand software;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage;
• Knowledge of SAP is highly desirable.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and Spanish is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.