Join MSF OCG as an Archivist – Document Management Specialist!
We are looking for passionate individuals ready to contribute to our humanitarian mission.
Discover below the details of the position and the qualifications we are looking for.
Inclusivity and Diversity at MSF
Your qualifications and experience do not exactly match all the requirements?
At MSF OCG, we are committed to fostering an inclusive culture that supports and amplifies the diverse voices of our staff. We strive to create work environments where teams of people with varied backgrounds, characteristics, perspectives, ideas, and experiences collaborate to advance MSF’s social mission and improve outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply if they don’t meet all the job requirements. Research shows this is especially true for women. If you believe your profile is a good fit for this position, we encourage you to apply, even if you don’t meet all the listed qualifications.
We encourage applications from people of all genders, ages, sexual orientations, ethnicities, origins, religions, beliefs, disabilities and all other characteristics of diversity.
MSF does not tolerate any sexual exploitation or abuse, any form of discrimination or harassment, including sexual harassment. All selected candidates will be subject to reference checks.
Context & Mission
Doctors Without Borders is an independent international medical and humanitarian organization that provides care to people in need, to people affected by natural or man-made disasters and to victims of armed conflict, without discrimination and without regard to race, religion, beliefs or political affiliation (MSF Charter).
The aim of this position is to deploy and maintain a harmonized institutional document architecture, adapted to the operational realities of MSF-Switzerland, enabling:
Business continuity despite instability (security, turnover, emergencies)
Reducing the risk of loss of critical information
Traceability, accountability, and institutional memory
Adaptability to heterogeneous field contexts.
Main responsibilities
Maintains and adapts the document lifecycle, both paper and digital, for MSF-Switzerland, taking into account the contexts of the missions.
Ensures compliance with legal data retention obligations related to the GDPR and archival standards
Mitigates the risk of information loss
Ensures the collection, processing, description, storage, communication, and secure destruction of documents
Designs and updates repositories and tools to facilitate document management, both at the field and headquarters levels.
Ensures the continuity of ADOC unit activities during the absence of colleagues (digital archive documentalist)
Desired profile
Education
Tertiary degree or equivalent in Information Science or History
Extensive experience in complex/international environments is an asset
Experience
Proven experience in managing paper archives and document lifecycle
Humanitarian experience is a plus
Technical Skills
Mastery of standards and regulations related to archives and data protection
Knowledge of archive management and information management tools
Expertise in document lifecycle modeling
Interest in geopolitical issues
Knowledge of common office and collaboration tools (Microsoft 365)
Knowledge of Atom is an asset
LANGUAGES
French and English are the working languages at MSF-Switzerland and are necessary for the position.
Any other language welcome
Personal qualities
Analytical, organizational, and structuring skills
Aptitude for teaching, a sense of service, and cross-functional collaboration.
Ability to work in a multicultural environment
Ability to be flexible and manage stress
Working conditions
Part-time position, 80% (32 hours/week)
Permanent contract
Workplace: Geneva
Ideal start date: As soon as possible
Gross annual salary (at 80%): from CHF 69,897.- to CHF 80,486.- (salary based on equivalent experience and internal salary scale).
Paid vacation: 25 days per year, pro rata temporis, plus Swiss public holidays falling during the term of the contract.
Pension fund: contribution to the pension fund (2nd pillar-LPP) covered at a rate of 3/4 by MSF and 1/4 by the employee.
Relocation assistance in the event of a move from another country to Switzerland.
How to apply
Candidates are invited to submit their application only via our recruitment platform, respecting the following conditions.
CV (maximum 2 pages)
Cover letter (maximum 1 page)
The documents must be written in French or English.
The deadline for submitting applications is set for October 18, 2026.
Please note that we reserve the right to close this offer earlier if we receive a sufficient number of quality applications.
Applications will be treated confidentially.
Only shortlisted candidates will be contacted.
We do not wish to use the services of recruitment or placement agencies.