Senior Budget & Reporting Coordinator at Plan International

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Opportunity:

This position will be based in Amman and will assist the focal person for the Plan International Budget and Grants Management function. This requires a motivated, flexible, problem-solving team-player with excellent analytical, communication skills and the ability to priorities activities and work to tight deadlines.

Purpose:

The Senior Budget & Reporting Coordinator will assist the Country Finance Manager (CFM) by managing the day-to-day budget and grants management function. Under the guidance of the CFM, the Senior Budget & Reporting Coordinator will make sure the budget and grants management issues are immediately attended and that the donor budgets are prepared in accordance to Plan International and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance to donor regulations and Plan requirements and donor reporting is on time. He/she will develop budget management tools and conduct trainings to improve efficiency and donor reporting and compliance.

Responsibilities include:

New proposal Development

Ø The Senior Budget & Reporting Coordinator will assist the CFM for new budget preparations.

Ø Under the guidance of the CFM, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the Plan International and donor budget formats.

Ø Work with the Finance & Grants Manager for monthly Shared Program cost Allocation.

Ø Update the staff salary matrix, follow up on Master Budget table update.

Grant Management & Reporting

Ø Prepare the monthly Budgets versus Actual reports (BVA) in accordance with the spending and ensure timely distribution to the budget holders

Ø Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.

Ø Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders.

Ø Participate in the monthly Grant review meetings and follow up on the action points based on the comments from the meeting.

Ø Attend and provide support in all grant opening, review and closing meetings.

Ø Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.

Ø In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records and posting into SAP system.

Ø Assist in preparing Financial Reports for all Donors and private grants and Ensure the reports are compliance with donor reporting formats and timely submitted as per contractual requirements.

Ø Provide analysis of grants spending plan vs. actual spending.

Ø Provide detailed analysis and tables for long term allocation

Ø Review PRs and advise charge codes (WBS).

Ø Have a regular, head-to-head meetings with Program Managers to make sure they fully understand the budget and that proper action are been taken)

Ø Other tasks assigned to him by his direct manager

Dealing with Problems:

The position requires accurate financial transactions and timely processing of transactions and submission for review, budget management and corporate finance systems

Communications and Working Relationships:

Works with the Finance Manager, Program staff, functional networks, external stakeholders such as governmental departments.

Child safeguarding, gender equality and inclusion

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan

Technical expertise, skills and knowledge

Knowledge:

· B.A degree preferably A degree in Accounting, or equivalent qualification

Experience:

· At least 5 years’ experience in Grant and Finance field

Skills:

· Analytical skills

· Good communication skills,

· Good interpersonal skills

· Proficient in computer skills and use of relevant accounting packages

· Communicates clearly and effectively

Plan International’s Values in Practice

We are open and accountable

· Promotes a culture of openness and transparency, including with sponsors and donors.

· Holds self and others accountable to achieve the highest standards of integrity.

· Consistent and fair in the treatment of people.

· Open about mistakes and keen to learn from them.

· Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

· Articulates a clear purpose for staff and sets high expectations.

· Creates a climate of continuous improvement, open to challenge and new ideas.

· Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.

· Evidence-based and evaluates effectiveness.

We work well together

· Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

· Builds constructive relationships across Plan International to support our shared goals.

· Develops trusting and ‘win-win’ relationships with funders, partners and communities.

· Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

· Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

· Builds constructive relationships across Plan International to support our shared goals.

· Develops trusting and ‘win-win’ relationships with funders, partners and communities.

· Engages and works well with others outside the organization to build a better world for girls and all children

Role Profile

Type of Role: Six months fixed term contract (renewable subject to funding availability and performance)

Location: Amman – Jordan

Reports to: Country Finance Manager

Closing Date: 7 June 2021