Vacancy For The Post Of Senior Programme Officer – Drug Advisory Programme At The Colombo Plan

The Colombo Plan for Cooperative Economic and Social Development in Asia and the Pacific, established in 1951, is one of the oldest intergovernmental organisations in the Asia-Pacific region with the goal of achieving socio-economic progress in its member countries. The Drug Advisory Programme (DAP) is a part of the Colombo Plan, and it addresses the growing global drug-related issues. DAP’s strategic objective is to curb global drug use, which it strives to accomplish through concentrated efforts in the fields of drug demand reduction and drug supply reduction.

Applications are invited from qualified and experienced international and local personnel for the above home-based post, which meets the required criteria: This hire position is contingent upon donor funding

Purpose: The Programme Officer will have the primary responsibility of managing the activities of International Consortium for Alternatives to Incarceration (ICATI) and related projects in close collaboration with an assigned DAP Programme Manager, while meeting requirements set by the organization, the respective donor agencies, and the beneficiary governments in terms of achieving pre-determined objectives, responsible spending, financial transparency, timely reporting and creating a culture of cooperation and collaboration in order to ensure the overall successful implementation of the project.

Job Duties/Main Responsibilities

1. Provide administrative support to the Program Team including concerned project consultants by managing calendars, scheduling meetings, circulating agendas, taking and distributing minutes, answering and directing general communications (such as email, phone calls), taking care of travel arrangements, and organizing and coordinating events, managing logistics, preparing budgets, reconciling program expenditure to ensure compliance with Colombo Plan procurement procedures and accountability regarding payments.
2. Carry out general administrative duties, including drafting communications, managing mailings, preparing reports, and maintaining appropriate filing systems and organizational documents.
3. Carry out remote office management duties, including troubleshooting technology problems and requesting needed supplies and services.
4. Provide support to stakeholders and members, including partners, beneficiaries, and service providers, by acting as a first point of contact for the organization, overseeing organizational databases and mailing lists, scheduling meetings, webinars, and trainings, coordinating speaker participation, collecting presentations, and distributing materials to ensure effective collaboration and resource mobilization.
5. Support program evaluation by entering and summarizing webinar, training, and event feedback.
6. Support delivery of training programs, workshops, and capacity-building initiatives for project beneficiaries and staff. This includes but is not limited to the following tasks:
7. Coordinate requirements for meetings to be conducted by the Program (Invite and confirm attendees, attend to other logistic requirements)
8. Coordinate travel arrangements as required (obtaining approvals, ticket purchasing , airport transfers, visa support letters, hotel accommodation etc.)
9. Liaise with other necessary support service providers when required (Interpreters, equipment providers etc.)
10. Complete financial settlements when advances are obtained and coordinate internal reimbursements between Program projects (if multiple funding sources are being used).
11. Ensure expenses of the project are compliant with the approved budget in the proposal and prepare required quarterly and annual narrative reports for the project .
12. Assist in data collection, monitoring, and evaluation efforts, including the development of data collection tools and analysis of program outcomes.
13. Prepare regular progress reports, capturing achievements, challenges, and lessons learned, for internal and external stakeholders.
14. Maintain program documentation, including records, reports, and communication materials.
15. Plan and oversee the project budget, ensuring efficient and timely execution of resources.
16. Carry out any other responsibilities as assigned by the Programme Manager as well as the ICATI and related consultants of ICATI as per a guidance from Programme Manager

Competencies

Professionalism

a. Demonstrate professional competence and knowledge in relation to logistic coordination, internal and external communication, budget preparation and reporting (financial and narrative);

b. Ability to identify and contribute to the solution of problems/issues. Have good analytical, planning, and organizational skills;

c. Shows pride in work and in achievements; demonstrates professional competence and attention to detail during preparation of subject matter;

d. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;

e. Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Minimum Requirements

1. Bachelor’s degree in a relevant field (e.g., social sciences, criminal justice, public health).
2. Minimum of 2 years related work experience, with preference given to those with global ATI experience and success in a remote environment.
3. Experience in managing budgets and maintaining records.
4. Strong organizational and time management skills, with high attention to detail and accuracy, ability to prioritize tasks and meet deadlines and to work as a team member with minimal supervision. A motivated and positive contributor to a productive, open and supportive environment.
5. Ability to confidently demonstrate discretion and patience when managing questions and inquiries of various stakeholders.
6. Excellent oral and written communication skills in Spanish and English; ability to manage communications tactfully and professionally.
7. Proficiency in data collection and analysis.
8. Previous experience interacting and managing relationships with multinational organizations would be considered an additional advantage.
9. Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook etc.). Experience with databases would be preferable.