Acted is an international non-profit NGO headquartered in Paris, France, with operations in over 40 countries worldwide. Acted’s mission is to provide immediate humanitarian assistance to those in need while simultaneously creating long-term opportunities for sustainable growth. Acted operates in contexts of natural disasters, armed conflict, and socio-economic crises.
Acted is looking for a FLATS assistant to join our team in the Venezuela mission.
The FLATS Assistant will provide comprehensive support in administrative, financial and logistical management, ensuring transparency in the use of resources and compliance with security protocols, while facilitating the management of operational human talent to ensure the continuity of activities in the field.
Functions
Financial, Administrative and Transparency Management
- Execute and consolidate monthly expense reports, ensuring the integrity of all physical and digital documentation.
- Prepare monthly cash flow projections for resource planning in the area of ​​operation.
- Ensure timely payment to local suppliers.
Procurement and Logistics Support
- Manage purchase requests and procurement of goods or services following the organization’s guidelines.
- Ensure that procurement processes meet transparency and accountability standards.
Security and Access Management
- Monitor and implement risk mitigation measures in conflict or complex access contexts.
- Report in real time mobility restrictions or difficulties on distribution routes.
- Channel technical support requests to the access unit to facilitate team mobility.
Human Talent Management (HR)
- Prepare and verify staff invoices for the effective management of their professional fees.
- Lead the operational process of recruiting and selecting “on-call” personnel to cover specific needs in the field.
- Ensure that all base personnel know, understand, and apply Acted’s policies.
- Manage insurance policies comprehensively: affiliation and cancellation, support in handling requirements, coordination of induction spaces on policy management, among others.
- Ensure the integrity and confidentiality of physical and digital administrative and HR files, under the organization’s guidelines.
- Attend to and provide timely responses to the requirements, doubts or administrative requests submitted by the staff.
- In addition to the responsibilities described above, the assistant agrees to provide support and perform any other activity, task or requirement inherent to their position that is requested by their direct supervisor or the management of the organization, in order to ensure the continuity, efficiency and success of operations in the field.
Desired profile
Requirements
Required:
- University professional or student in the final years of Administration, Accounting or related field.
- Minimum two (2) years of experience in administrative-financial support, preferably in the humanitarian sector or in roles that combine office and field work.
- Advanced handling of financial reporting and expense control tools.
- Knowledge of procurement processes and transparency regulations.
- Proficiency in Microsoft Office tools.
Skills:
- Commitment to transparency in the management of funds and selection processes.
- Ability to organize and prioritize activities.
- Service orientation: willingness to respond to requests with kindness, empathy and respect, even in situations under pressure.
- Attention to detail.
Conditions
- Contract for the provision of services under the figure of Professional Fees for 3 months with possibility of renewal depending on budget availability and performance.
- Workplace: ACTED office in Carabobo
- Professional fees according to the organization’s scale.
- On-site work and possible travel to the bases.
- Valencia – Carabobo State
How to apply
Please register your application at the following link:
https://forms.gle/qoJqoqN7UFiUTQpz5
Given the urgency of the request, ACTED reserves the right to close the recruitment process before the deadline if the candidate was selected.