Objective of the work
The Logistics Officer is in charge of ACTED’s logistics management at the national level, assuming roles and functions while acting within the limits of delegated authority and in accordance with the procedures and guidelines of the logistics department, in accordance with ACTED’s logistics policies and procedures.
Chain of command
Under the authority of:
- Country/Regional Director
- Assignment from the Logistics department
- Directly and exclusively responsible for the purchasing processes, contracting of goods and services, and inventory management of the ACTED – REACH projects in Colombia and Venezuela.
SPECIFIC OBJECTIVES
- Prepare quotes, market research, and compile purchase files, according to the guidelines of the direct supervisor and ACTED’s purchasing policies;
- Coordinate with the ACTED logistics team and suppliers the management of transportation, accommodation and purchase of goods and services;
- Communicate frequently, clearly and proactively progress and/or difficulties with logistics processes, and the procurement of goods and services;
- Contribute to logistics reports according to instructions from the ACTED logistics area.
- responsible for the proper management of the inventory of supplies and goods.
- Staying up-to-date on the organization’s logistical activities and processes;
- Ensure that the logistics processes in which you participate comply with institutional logistics standards and requirements;
- Perform any other activity related to the objective of the contract related to the logistics, administrative and document management department, as well as all other functions that, due to the characteristics inherent to his position and conditions, may be assigned to him.
- DUTIES AND RESPONSIBILITIES
- Shopping
- Perform and control all purchasing processes: Order form, Quotations, PM, PO, Memos, contract for review/signature of the direct supervisor;
- Ensure that purchasing procedures are followed according to the respective scenario and ACTED policies;
- Act as a focal point with suppliers of goods and services contracted by ACTED.
- Ensure that procurement documentation is prepared and filed in accordance with ACTED procedures;
- Track the validation, signature, and approval processes for purchases, ensuring that purchases and records are passed between the logistics, finance, and coordination teams.
- Inventory management
- Responsible for the management and maintenance of inventories;
- Responsible for managing the procedures for receiving and shipping goods;
- Use and maintain the inventory format and conduct a monthly physical inventory;
- Ensure that teams use inventory formats correctly.
- Asset Management
- Preparation and control of the asset list;
- Preparation and monitoring of communications;
- Manage asset entry and exit processes;
- Verify that each asset is properly registered and filed;
- Ensure that you have assets available and in good condition for each of the organization’s missions.
- Reports
- Report any new developments promptly, clearly, and proactively to the Logistics department manager.
- Participate weekly in ACTED’s logistics coordination meeting.
- Prepare reports on progress in logistics processes, according to the information and times indicated by the direct supervisor.
- Transportation
- Support the logistical planning process for field deployments, through review of available means of transport and service providers;
- manage the booking and purchase of flights, land and river transport services for mission projects.
- Responsible for the management and monitoring of vehicles and movements in field missions
- Internal communication
- To generate a harmonious, respectful and efficient work dynamic with the ACTED FLATS team to achieve the best execution of logistics processes;
- Constantly monitor progress in logistics processes, and generate alerts when delays or difficulties are anticipated that may affect the execution of projects;
- To propose, in an agile and proactive manner, answers and solutions to barriers in logistics processes and in compliance with requirements for purchases and contracting of services.
- Interpersonal skills:
- Kindness, acceptance, and solidarity • Empathy • Active listening • Respect
- Skills:
- Dynamism • Logic • Teamwork • Responsibility • Commitment
- Results-oriented • Transparency – high attention to detail – High adaptability
PROFESSIONAL PROFILE/REQUIREMENTS
- University education in fields such as: logistics administration, business administration, or related fields.
- Minimum one (1) year of experience in logistics processes, quotations, purchases, contracting of suppliers of goods and services, and inventory management;
- Experience in logistics management with organizations in the social and humanitarian sector will be viewed favorably;
- Desirable knowledge of logistics, transport and accommodation providers in various regions of the country.
- Knowledge and experience with Microsoft Windows operating systems
CONTRACTUAL CONDITIONS:
• Service provision contract under the Professional Fees scheme for 3 months with the possibility of renewal depending on budget availability and performance.
- Workplace: Acted office in Caracas.
- Professional fees according to the organization’s scale.
- Provision of services through on-site presence and frequent travel to areas affected by the double-header
- seismic.
- Caracas – Capital District. 100% in-person work and travel to other regions.
- All candidates must have a valid permit to work in Venezuela, and its renewal will not depend on their connection with the organization.
How to apply
HOW TO APPLY
• Register your application at the following link: https://forms.gle/1kXAs2dpfTyCD1fu6
• The application must include: PDF file with resume (maximum 2 pages).
• Only shortlisted candidates who meet the established requirements will be
contacted to continue in the selection process.
• Application deadline: 20/11/2026
Given the urgency of the request, Acted reserves the right to close the recruitment process.
before the deadline if the candidate was selected.
Start date: IMMEDIATE