Purpose of the position
The Driver is responsible for the vehicle assigned to them and to drive safely & carefully to the destination. To ensure safety & protection of goods & passengers being carried in the vehicle.
Main responsibilities:
Driving
- To drive the car carefully and in accordance with ZOA’s Employee Handbook, ZOA’s Security Policy, ZOA’s Code of Conduct for Driving and the national traffic laws.
- To ensure availability of the following car requirements: log sheet, first aid box, spanners, hoes, spade, and jack; these items should not be removed from the car without authorization.
- To ensure that the fuel tank is adequately filled and/or fuel is requested for before undertaking a journey.
- To ensure that the car only moves for authorized travel.
- To ensure that the car only carries authorized passengers and goods.
- To assist with the loading and unloading of the vehicle, including the passengers.
- To ensure that the safety belts are correctly used by driver and passengers.
- To ensure that the total vehicle tonnage is respected to avoid overloading and subsequent damage to the vehicle.
- Ensure a safe and secure parking location for the vehicle overnight, e.g. in ZOA office compounds or police station where no ZOA offices.
- To drive during Airport, pick up/drop-off at Entebbe/Kajjansi.
Maintenance
- To report all mechanical problems to the supervisor immediately; prepare and document necessary repair details on the ZOA Repair/Maintenance Requisition form.
- To daily check the fluids and carry out other checks (engine oil, brake fluid, battery, tyres, insurance) before travel.
- To assist in maintaining, servicing & repairing of vehicles at the duty station, including motor bikes (if applicable).
- To ensure the car remains presentable and the exterior and interior clean and tidy.
Administration
- To enter all the details of each journey in the vehicle log sheet.
- To ensure each trip in the log sheet is signed by the ZOA passenger.
- Responsible for the proper recording of vehicle log sheet and for submission to finance
- To ensure the vehicle insurance of vehicle is valid and to report to supervisor for its renewal
- To submit weekly vehicle checklist to supervisor and have it filed digitally.
- To keep up to date maintenance and service records of the vehicle.
- To ensure a waiver form is signed for authorized non ZOA staff.
- Adhere to the travel times outlined in the ZOA Uganda security policy.
Accountability
- Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
- Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures.
Requirements
Knowledge & experience:
- Valid Uganda driving licence of Class DL is desirable.
- Minimum working experience of 3 years in driving, preferably for an (I)NGO
- Uganda certificate of Education (UCE) level/Senior Four Level
- Understanding of logistics and vehicle maintenance/repair.
- Fluent command of English.
- Desirable: experience in working for / driving for an NGO in the regions / districts of the project implementation.
Skills:
- High level defensive driving skills, recently trained.
- Pro-active, instead of reactive, e.g. informs passengers ahead of a trip if there are likely to be challenge or delays, to allow for good planning.
- Flexible conduct.
- Customer-friendly attitude and good communicator.
Behaviour and attitude:
- High level of personal integrity.
- Flexibility and adaptability.
- Interpersonal and cross-cultural sensitivity.
- Able to work under pressures and meet deadlines.
- Able to work in a sometimes fluid and innovative environment.
- Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)
Salary and other terms of employment
The Driver will be based Kampala. With weekly visits to the field office(s). The role is 1.0 FTE (40 hrs/ week). Working hours are outlined in the ZOA Uganda Conditions of Service. Some flexibility on working hours may be required, e.g. for travel at weekends.The role is recruited at Scale 2 in the ZOA Uganda 2023 salary scale (starting salary is UGX 1,090,000 gross).
How to apply
To apply for the position, ZOA will accept applications either online (via this application form ( https://cvselection.net/zoa-uganda/7858/) or hand delivered to the ZOA Kampala office. If applying in writing, please include a cover letter, CV, Academic documents, copy of driving permit and address your application to:
HR Manager ZOA Uganda
Postal address: PO Box 28154, Kampala
Physical address: Plot 2245, William Kalema Drive/Diplomat Road, Muyenga, Kampala
Closing date: Thursday 2nd November 2023 at 5:00 PM
Persons living with disability are encouraged to apply. Only shortlisted applicants shall be contacted.
Because ZOA highly values Integrity, we expect all colleagues to sign up for and adhere to our Code of Conduct. As part of its recruitment process, ZOA carries out rigorous background and reference checks for all candidates, which will include checking government sanction lists and possibly criminal records. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire, the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). This Statement of Conduct adopts the definitions used in the Scheme. The provision of references by ZOA will be subject to the scheme as well.