Grants Coordinator – Pemba At Ayuda en Acción

Purpose of the position:

Ayuda en Acción is interested in hiring a Grant Coordinator – Project Coordinator to carry out the coordination of the technical and financial management of the projects and programs under implementation in the different sectors that make up the Mozambique National Program. The profile we are looking for is a highly motivated, communicative and proactive person, who dominates the economic and technical management cycle of projects and programs funded by various national (Spanish), international and multilateral donors. A solid experience in the management of interdisciplinary teams in multicultural contexts, as well as previous experience in Mozambique and/or in other Sub-Saharan African countries in similar positions will be highly valued.

Main responsibilities:

• Supervise the correct technical and financial execution and reporting of all projects under implementation in the Mozambique National Ayuda en Acción Program;
• Supervise, in coordination with the Financial Coordinator and the Program Director, the work carried out by the technical and financial responsible team assigned to the projects and programs in the monitoring of the interventions;
• Implement and develop internal monitoring tools for programs and projects according to donor regulations.
• Coordinate with the MEAL manager in Mozambique the periodic delivery of information on the technical progress of co-financed projects;
• Lead the development of ToR of agreements and agreements between AeA and collaborating entities;
• Supervise the realization of all compliance processes related to the start-up and implementation of programs and projects (publication of ToR for contracting services and/or tenders, signing of agreements and agreements with local partners and collaborating entities, procurement plans for equipment and goods, logistics related to the implementation of actions linked to programs and projects);
• Coordinate and supervise the completion of all justification processes of the interventions under implementation according to the funder’s regulations;
• Supervise the correct systematization and documentary archiving of all projects;
• Coordinate and supervise all external audit and/or evaluation processes in conjunction with the Financial Coordinator and the Program Director;
• Carry out, if necessary and in coordination with the Financial Coordinator, internal audit or evaluation processes of the projects, within the framework of the intervention, verifying strict compliance with current regulations of both the funders and Ayuda en Acción;
• Support the institutional financing team and participate in the preparation of budgets and project proposals under formulation;
• Verify, know and disseminate project and program management information;
• Periodic accountability to Country Directors and Heads of Headquarters on the status of projects.

Requisitos

Management, Planning and Methodologies

• Ensure the adequate allocation of resources for the efficient fulfillment of the entity’s foundational objectives in projects and programs;
• Officially represent the organization at its level in its relationship with third parties, suppliers/partners and/or official entities;
• Support the development, review and recommend management policies and procedures of the organization;
• Develop plans, schedules and budget to ensure proper planning and implementation of programs and projects in coordination with program, finance and support area;
• Oversee the review of existing financial discrepancies and recommend corrective actions to the finance team (includes oversight of the work performed by the Finance Coordinator);
• Perform other duties compatible with and necessary for the performance of his/her duties.

Education and experience:

• Bachelor’s degree in Economics, Business Administration and Management, Political Science, Sociology or similar;
• At least 5 years of experience in technical and financial management of development cooperation and international humanitarian action projects;
• Experience with the following funding entities: IOM, UNHCR, EU, AECID, other Spanish decentralized cooperation agencies, etc;
• Experience and knowledge of the NGO sector in Spain and/or abroad;
• Essential to have a good command of Word and Excel;
• Experience in Mozambique or another Sub-Saharan African country is a plus.

Skills and competencies:

• Professional confidence and empathy;
• Ability to work under pressure and flexibility;
• Leadership and management of work teams;
• Problem analysis and information management;
• Ability to make decisions;
• Pro-activity and autonomy;
• Effective oral and written communication.

Languages:

• A high level of English is essential;
• Knowledge of Spanish and Portuguese highly valued.

Terms and conditions:

• Incorporation: Immediate
• Working day: Full time
• Work center: Pemba
• Remuneration in accordance with Ayuda en Acción’s remuneration policy.

In all selection processes we will take into account the criteria of NO discrimination based on sex, race, skin color, religion, political ideas, social origin, sexual orientation, age, etc., providing a transparent and equal opportunity process for all candidates, as stated in our Code of Conduct. “Treating all people with respect and rejecting any kind of harassment, discrimination, intimidation, exploitation or any other action against Human Rights.”

At Ayuda en Acción we have zero tolerance for behavior related to sexual exploitation, sexual abuse and/or sexual harassment, therefore we are committed in accordance with our Child Protection Policy, to carry out a series of checks prior to hiring through the request for information to previous employers through the Misconduct Disclosure Scheme among Humanitarian Response Agencies (The Misconduct Disclosure Scheme misconduct-disclosure-scheme.org) in the event that such employers are adhered to this platform. Therefore, by submitting this application, the job applicant accepts and authorizes the performance of these checks in order to continue in the selection process.

Additionally, it will be mandatory to present the “Negative Certification of the Central Registry of Sex Offenders” prior to the incorporation.