Grants & Procurement Financial Compliance Specialist At Creative Associates International

Overview

Position Location: Remote

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions, and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary:

The Grants & Procurement Financial Compliance Specialist will provide administrative and technical support to Grants & Procurement Manager on reviewing, processing, and controlling payments to project grantees.

Reporting & Supervision:

The Grants & Procurement Financial Compliance Specialist will report to the Procurement/Grants Manager or Chief of Party/Deputy Chief of Party, as needed.

Responsibilities

Primary Responsibilities:

• Reviewing, evidencing, and verifying all grantee & partner payment request, ensuring all costs incurred are reasonable, allowable, and allocable with substantive supporting documentation.
• Reviewing grant/Procurement reimbursement/payment solicitation, ensuring compliance with grant requirements and Creative policies to issue payments.
• Liaising with grantees & partners to receive adequate supporting documentation for payments on time.
• Maintaining the schedule of reporting for all grant-funded programs and assists project team in the preparing, filing, and disseminating related budget, financial, and effort reports and associated documentation, as needed.
• Reviewing and approving grantee and partner payments via Creative’s online grants management system, the System for Managing Activities, Reporting and Tracking (SMART);
• Providing advisory assistance to grant applicants.
• Assisting in the evaluation of grant submissions for technical and budget soundness and compliance with donor regulations, recommending award actions.
• Providing support to Grants & Procurement Manager to ensure that pre-award documents are completed appropriately.
• Coordinating the issuance of awards and maintaining grant documentation through the development and upkeep of a grants database.
• Supporting the tracking of grant activities to monitor timely grants implementation.
• Supporting project grants using SMART.
• Supporting grantees and colleagues in the use of SMART through training and mentoring, as needed.
• Coordinating and preparing scheduled and special reports, studies and analyses regarding the grants program, as needed.
• Providing support to Grants Manager on closeout of grant activities.
• Working closely with Creative Associates’ headquarters grants department, as needed.
• Contributing with tracking the financial progress of the program activities, and provide analysis, as well assist with preparations of monthly, quarterly and annual reports, as assigned.
• Assisting program staff with annual workplan budget for submission to HQ, working closely with all project team in the field and Creative Associates´ headquarters, as needed.
• Performing and completing special projects and other financial duties as assigned.**Qualifications**

Required Skills & Qualifications:

• Bachelor’s degree in management, business administration, or accounting desirable;
• At least (2+) years’ experience with grants management or Finance; 3 years of working in international development;
• Understanding of USAID regulations and procedures pertaining to grants management, and ability to interpret and explain USAID regulations;
• Understanding of 2 CFR 200, ADS 302 and 303;
• Demonstrated ability to perform complex tasks and to prioritize multiple projects;
• Ability to analyze cost proposals and prepare reports and recommendations on grantee selection;
• Ability to analyze budget line items for compliance with budget guidelines;
• Proven records maintenance and database management skills;
• Understanding of cost-share and/or leveraging preferred; and
• Fluency in Spanish is required, Fluency in English is desired.

Only finalists will be contacted. No phone calls, please.

Creative Associates International Inc. is an Equal Opportunity Employer: Disability/Veteran.