Assistant Program Officer (Based in Tawi-Tawi, BARMM) At The Asia Foundation

TITLE: Assistant Program Officer, Accelerate Bangsamoro Project

UNIT: Philippine Office (Must be located or willing to relocate in Tawi Tawi)

REPORTS TO: Project Manager

SUPERVISES: N/A

SUMMARY OF JOB RESPONSIBILITIES

The Assistant Program Officer (APO) will provide support to the implementation of Accelerate Women’s Economic Participation for Peace and Prosperity in the Bangsamoro or Accelerate Bangsamoro in Tawi Tawi Province. S/he will also assist in monitoring and coordinating other activities implemented by The Asia Foundation in Tawi Tawi.

S/he will consult with finance and administration staff on all logistical, administrative, and financial aspects of program activities and grants management related to the Accelerate Project.

QUALIFICATIONS

Experience

Minimum of two years of professional experience, preferably with some background in business/entrepreneurship/livelihood or social enterprise. Experience working with an international or local NGO in a similar role is an advantage.

Education

Bachelor’s degree.

Skills and Competencies

• Excellent verbal and written communication skills in both English and Filipino
• Able to meet deadlines and deliver quality outputs
• Strong attention to detail and ability to multi-task
• Has initiative and works well in a team environment
• Demonstrated experience with organizing events, logistic and administrative support, procurement, and coordination with suppliers/service providers
• Skilled in writing and copy-editing articles, project reports, case studies, blogs, and other information/knowledge products
• Knowledgeable of visual/graphic arts concepts and standards
• Proficient with computer and online applications, experience with Adobe Creative Suite or similar software an advantage
• Knowledge of the Philippine NGO community and government agencies an advantage

Dimensions/Others:

• Knowledge and understanding of internal processes (procurement requests, letter of contract/letter of grant routing, etc).
• Work is reviewed by a Supervisor
• Work includes some external interaction with partners, consultants, funders, etc. at a limited and administrative capacity
• Involves some partner management responsibilities
• Work is sometimes standardized and sometimes varied.
• Some responsibility for budget and expenditure tracking.

JOB RESPONSIBILITIES

The Assistant Program Officer, under the supervision of the Project Manager, and interacting with other TAF Program Units will have the following responsibilities:

• Take the lead in organizing events, such as meetings, workshops, and conferences
• Provide administrative, logistical, and coordination assistance to the Accelerate Project in compliance with TAF requirements and procedures
• Help the Accelerate project ensure that important donor requirements such as progress reports and workplans are delivered in a timely and effective manner
• Assist in the identification and coordination of service providers and other suppliers, venues, and other logistical requirements
• Provide support in ensuring that important activities are properly documented
• Ensure that Accelerate has an efficient file management system
• Provide technical support in producing quality materials such as enhancing content and visual appeal
• Support the Foundation’s other activities as deemed necessary by Senior Management.