Senior Grants and Partnership Officer At Syrian American Medical Society Foundation

Position: Senior Grants and Partnership Officer

Job Location: Erbil

Reporting to: Program Manager

Working area: Erbil

Number of positions open: 1

Last date for application: January 29th 2024

Key relationships:

Program Manager, NES Focal Point, Health Technical Manager

General objective of the position:

The Senior Grants and Partnerships Officer is responsible for program development, administration, partnerships and compliance within the context of Iraq and the North East Syria. Under the supervision of Programs Manager, their primary responsibilities include cultivating relationships with potential donors and partners, participating in the development of funding proposals, participate in the coordination of the program start-up and monitoring, ensuring compliance with donor regulations, and maintaining a thorough filing system. The ideal candidate should possess a bachelor’s degree in a related field, have three years of relevant work experience, and be proficient in drafting project proposals and reports. Familiarity with donor agency regulations and strong communication skills are preferred. The senior officer should be capable of working under pressure, prioritizing tasks, and collaborating effectively in cross-functional teams. Proficiency in English and Arabic is required, and competencies in grants/partnerships cycle management, proposal development, report writing, remote management tools, and MS Office are essential for success in this role. Prior experience in health, mental health, psychosocial support, gender-based violence, or medical education programs is a plus.

Main tasks and responsibilities:

Program Development

Support Iraq/NES Office in positioning with potential donors/partners
Map and cultivate strategic relationships with potential donors and partners in Iraq/NES
Participate in the development a of concept notes, proposals, grants reports, narrative and financial share to private and institutional donors to seek medium to large multi-year funding opportunities for integrated sustainable programming.
Share all grant reports with technical and general supervisor for review 72 hours before deadlines.
Participate in the development and management of proposal and report development calendar
Participate in meetings with existing and potential donors and coordinate follow-up actions within SAMS to build and maintain these relationships
Act as a focal point for grants with partners once assigned
Review budgets that are part of proposals, to ensure reasonable, allowable, and allocable costs, and congruence with program narrative.
Review and edit specific sections/annexes of proposals and provide support for proposal submission, as assigned.
Participate in after-action reviews after proposals are submitted, to improve efficiency of internal processes and quality of proposal submissions
Participate in review and development of annual Business Development and Operational Plans, working closely with colleagues in Iraq/NES, regional office and and HQ Programs

Program Administration

Coordinate new grant-funded program start-up (kickoff meeting, compliance tracker, etc.) in coordination with Programs and Operations colleagues in Iraq, Regional Office and Headquarters, ensuring that Iraq Office has all of the necessary knowledge and tools required to manage programs, in compliance with donor regulations.
Monitor project progress through monthly and quarterly review of internal project management tools – indicator tracking tables, financial pipelines, M&E reporting, work plans, compliance trackers, etc.
Liaise with existing donors of grant-funded programs, providing them regular updates on project progress
Participate in the review of required donor narrative reporting
Coordinate review and submission of donor financial and inventory reports
Ensure close-out checklists are completed and filed for each award
Support Programs, Finance and Operations in management and monitoring of partners (grantees and sub-grantees), including review of reports and participation in progress review meetings, as well as support for delivery of capacity-building for partners.
Participate in the partners’ due diligence and vetting
Support HQ and Iraq office in preparation for internal/external audits
Maintain complete and accurate filing system for all active, closed grants, and proposals and contribute to data entry in Grants Management System

Compliance

Review the grant documents and advise the senior management on donor compliance, policies and procedures as relevant and required.
Support Iraq office in partner selection process, through coordination and review of pre-award assessments
Participate in review of incoming and outgoing grant agreements, partner agreements, modifications, MOUs, and pre-award letters, as needed
Promote compliance with Grants Management manual and support country offices to strengthen internal controls and risk mitigation mechanisms related to grant management, safeguarding, HR, finance, security and procurement
Perform other duties and responsibilities as assigned

Office culture