Binational Communications Officer Venezuela – Colombia At Handicap International – Humanity & Inclusion

Reporting to the Regional Communications Officer, the Binational Communications Officer (Ven-Col) will be responsible for designing, executing and monitoring the communications strategy of the project “Promoting Opportunities for the youth of Apure” implemented by HI in Venezuela. To do this, she will carry out the design, planning and implementation of community communication strategies to disseminate key information and community activities through communication campaigns. Additionally, she will support the management and administration of HI’s social networks in Latin America, as well as create content that makes the actions of the two countries visible. The selected service provider must safeguard and maintain confidentiality all the information to which it has access in the development of its contract, guaranteeing the protection of data established by HI, the implementing partners and the donor(s). s) of the project. Likewise, she is committed to mandatory compliance with the institutional Safeguard and Protection policies. The organization applies a zero-tolerance policy towards exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable people.

Workplace: Apure – Venezuela (February-June), Caracas (July-December). Duration: February-December 2024.

Main responsibilities and tasks:

Mission 1: Operational Implementation

Responsibility 1: Ensure the implementation of the projects under responsibility, in accordance with the project proposals and assigned budgets

• Support the implementation of the communication strategy of the aforementioned project “Fostering Opportunities for the young people of Apure.”
• Create communication campaigns aimed at project beneficiaries.
• Support with the creation of content, adjustments and monitoring of communications strategy activities.
• Send material such as photographs and information on project activities for the creation of communicative pieces.
• Support the technical inputs of the communications pieces.
• Provide logistical support in monitoring visits and/or coordinate with partners, donors and entities, accompaniment to counterparts.
• Support the preparation of periodic and cyclical execution reports required by the assigned projects.
• Keep the corresponding information systems updated in the projects that the program and supervision designate.
• Request, collect, and review inputs provided by counterparts for the preparation of reports.
• Provide follow-up at an operational and administrative level to the implementation of assigned project activities.
• Monitor the objectives, goals and lines of action established jointly with partners and donors, according to needs and work schedules and report any discrepancies to your supervisor.

1. Expertise

Objective 2: Develop communication materials in a way that increases disability understanding, visibility, and funding opportunities for HI.

• Support the project team in developing the brand and marketing plan as per donor requirements

• Support projects in the development of project-specific communication plans.

• Develop and update HI brochures that effectively disseminate your work in mission and regionally.

• Support the development of sector communication materials.

• Be up to date on donor visibility and communication requirements and support project teams to develop proposed project communication materials such as brochures, banners, information and education communication materials and behavior change (fact sheets, project summaries), promotional materials, impact documents, case studies and good practices.

• Support the publication of a variety of communications and other documents, including materials for the website.

• Monitor the media on topics that interest and affect HI in the region and communicate relevant information to the team.

• Proactively develop materials for social networks (Facebook, Twitter, etc.)

• Work with HI LAC project teams and communications team to develop monthly newsletters including case studies

Objective 2.1 Strengthen media participation in HI actions and the effective management of HI social networks

• Support the management and administration of HI LAC’s social networks.

• Strengthen media participation at the regional level (with the support of national associations and headquarters) to showcase the organization’s achievements.

• Capacity building of local HI partner staff on communication and social media guidelines, story documentation.

Objective 2.2 Develop communication guidelines and a communication plan

• Support the review of existing communication guidelines and continually update them

• Support the development of an annual communication plan and communication calendar for HI countries in collaboration with the LAC communications team.

• Train staff on communication guidelines.

• Support the project and logistics team to plan the productions of HI communication and outreach materials and develop a consolidated plan at the organizational level.

• Monitor implementation progress, plan and take initiatives to ensure that guidelines and plans are implemented accordingly.

2. Influence Responsibility

3.1: Contribute to the communication and fundraising efforts of the global HI network with contributions from the region

• Produce content for the visibility of projects as part of the regional program, or specific content for fundraising (raw information, articles, photos, films).

• Identify spokespersons, witnesses, emblematic participants in projects, for communication and advocacy actions.

• Support HI country teams with the organization and reception of private donors, foreign policy makers, VIP ambassadors and other visits for data collection, communication or promotional purposes.

• When appropriate, liaise with the media present in the region with the support of the LAC communications team.

• Inform key operational personnel of the HI LAC communication strategy and standards, and provide support as needed.

Mission 2. Representation of HI in external forums and media

• Participate in platforms related to communication, such as the Communication Working Group in the region and/or at the country level.

• Effective management of public project events (e.g. review and reflections, launch, etc.) – sharing events with internal HI networks such as HInside and externally on Twitter and with donors.

• Establish a robust media network; coordinate international media visits when such events arise and organize media-related events when necessary.

• Maintain general public relations and act as information officer for HI.

Mission 3.Support to foster a learning environment

• Disseminate information and publications that impact learning to the team

• Facilitate the organization of regular Learning and Sharing sessions for the region to discuss topics of interest to team members (#HIExperiences – Thursdays to share our knowledge).

• Participate in knowledge dissemination events and share relevant information with the team.