Communications Assistant At International Organization for Migration

Position Title: Communications Assistant

Duty Station: IOM Philippines Country Office (Cotabato City)

Classification: General Service Staff, G-5

Type of Appointment: Special Vacancy Notice, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 19 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Cotabato Sub-Office and the direct supervision of the National Reporting and PD Officer in Cotabato Sub-Office, as well as in close coordination with the IOM Country Office Programme Support Unit – Communications Team, the successful candidate will be responsible for providing the support to IOM Mindanao programming through the development and management of information, education and communication contents and materials.

Core Functions / Responsibilities:

1. Draft and edit media/communication, stakeholders’ engagement contents and public information materials for the IOM Mindanao projects, in coordination with project staff and external stakeholders. These include Information, Education and Communication (IEC) materials, such as brochures, posters, booklets, presentation slides, info sheets, newsletters, reports, maps and infographics, and video clips.

2. Provide technical support on coordination and engagement with local media and relevant service providers.

3. Contribute towards the Mission’s official website and social media account (Facebook, Twitter) including the drafting, editing and uploading of contents for IOM Mindanao projects.

4. Liaise with project teams and Country Office Communications Team and verify the completeness, accuracy and integrity of published contents and relevant data in line with the policies and guidelines by donors, the Mission, IOM Regional Offices and HQ and inform the supervisor of any noncompliance.

5. Support implementation of IOM Mindanao project activities related to communications, including organizing communications campaigns and relevant online and offline events, creating key messaging materials, among others.

6. Assist in responding to spontaneous requests related to media and communications.

7. Assist in updating and adapting, as necessary, the existing media and communications tools, in coordination with the project team.

8. Participate and assist in communications related work with external entities and share relevant information and knowledge to colleagues.

9. Provide support to and coordinate with Country Office Communications team.

10. Undertake duty travels as necessary, to support documentation of field activities and collection of audiovisual materials, in coordination with the project teams.

11. Perform other related duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Development Communications, Journalism, Social Science, Information Management or a related field from an accredited academic institution with minimum three years of relevant professional experience.
• High school diploma with at least five years of relevant working experience.

Experience

• Previous work experience in the field of media and communications, public relations, social media communications is an advantage.
• Previous working experience with NGOs or international organizations is an added advantage.

Skills

• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design, graphic software such as Adobe photoshop and illustrator, multimedia design and processing and publishing software, proficiency in social media is an advantage.
• Good verbal, written, interpersonal skills and creativity.
• Strong presentation and communications, time management and organizational skills.
• Ability and willingness to work under pressure.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge in any Mindanao languages.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Respect and promote individual and cultural differences. Encourages diversity and inclusion.
• Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
• Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
• Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge and innovate.
• Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if the candidate is available to work on-site and/or offsite.