Human Resources Officer (Gaza) At Save the Children

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position will be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

***This role will be contingent upon securing available funds.***

The Opportunity – HR Officer

Post location: Gaza Field Office

Contract Duration and Level of Effort: 1 year with the possibility of extension based on availability of funding.

ROLE PURPOSE:

The role holder will provide generalist HR support to the Gaza FO, most importantly on recruitment and onboarding across the full range of HR processes within the candidate and employee lifecycle and induction process.

They will also be responsible for continuously improving HR processes and systems in partnership with main office colleagues.

The role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: HR Manager

Staff directly reporting to this post: HR Assistant

KEY AREAS OF ACCOUNTABILITY:

Recruitment and Selection

• Draft/support vacancy announcement based on SCI formats for approved recruitments
• Participate in the national recruitment and facilitate international recruitment process
• Collect and track Recruitment Planner forms as well as approvals
• Organize interviews and Prescreening interviews.
• Participate/facilitate in the national staff interviews and ensure transparency in the process
• Run background and reference checks and send regret to unsuccessful candidates
• Ensure the recruitment files are complete and updated with every recruitment
• Contract management of staff (including staff contracts, extension, amendments)
• Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal database, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies
• Ensuring recruitment processes are in line with SCI regulations

Personnel File Management

• Ensure that all staff have a personnel file within a week of joining, including E-filling.
• Manage the personnel files and ensure they are up to date with all the required documents at all times
• Ensure confidentiality of the personnel file – assess of files by only the HR Manager or designated.

On board and Off boarding

• Ensure all new employees are well oriented to SCI policies & Procedures.
• Manage the induction and on boarding process for new staff, and ongoing workplace learning using SCI Onboarding system (Passport to Success). Coordinate for the structured induction for newcomers and any other current staff along with all different functions in the organization
• Send mandatory policies to all newcomers, with a request of completing SCI online Mandatory, with all needed details, links, and instructions needed.
• Close follow-up on the completion of mandatory training within the first 3 months for newcomers, and regular refreshers needed for current employees. Along with accurate tracking and reporting to the HR Manager and RO on a quarterly basis.
• Support in induction plans for all new starters as well as mandatory training plans.
• Track and record induction attendance for new starters across induction checklists and ensure new starters complete their mandatory inductions and trainings.
• Create update on/off boarding tracker
• Responsible for the creation and follow up of a leaver process
• Work with Logistics to ensure SCI property is returned
• Organize and if applicable conduct exit interview with the national staff.

Learning & development and staff wellbeing

• Providing ongoing assistance and guidance and promoting learning and development to all staff, teams and individuals/partners.
• Implement key actions/activities as outlined in the staff wellbeing plan
• Together with volunteers from other departments establish a social welfare committee responsible for social activities of the office
• Conduct surveys to evaluate the effectiveness of the staff wellbeing activities and ensure reports are provided to the designated.[IB1]

Other

• Other projects as defined by the HRM.
• Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.
• Position holder may be required to outside of normal duties and working hours during emergency responses.

In order to be successful, you will bring/have:

EXPERIENCE AND SKILLS

Essential:

• A Bachelor’s degree in Human Resource Management and or Business Administration or any other relevant degrees.
• Minimum 3+ years of experience in Human Resources
• Strong communication (written and spoken), and interpersonal skills in English and Arabic, with experience in working with multicultural teams across diverse cultures and geographical distances.
• Demonstrated skills in planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Proven operational generalist experience of providing service to staff and colleagues across a full range of HR issues.
• Working knowledge with MS Office applications (i.e., Word, advanced Excel, Outlook, Teams) with high degree of proficiency and productivity.
• Strong understanding and experience of the recruitment lifecycle.
• Experience of coordinating onboarding processes.
• Ability to build relationships quickly with a wide variety of people, both internally and externally.
• Good facilitation skills and ability to deliver induction briefing/training
• Able to work to tight deadlines and under pressure.
• Able to work with minimum supervision, using tact and diplomacy.
• Understands the importance of confidentiality.

Desirable:

• HR experience in emergency response especially on heavy recruitment, emergency recruitment and onboarding.
• An understanding of direct and proactive sourcing methods would be an advantage

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.