Human Resources Assistant – AZAZ – SYNAT At GOAL

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

We are seeking to hire a full time HR Assistant

Reporting to the HR & Admin Officer, the HR/Admin Assistant will be responsible for providing support to the HR team. The job will involve all aspects of HR such as recruitment, staffing, training, contracts, leave, performance & development, maintenance of records etc. This position demands excellent HR knowledge and strong organisational skills. The incumbent must have good management, interpersonal and organisational skill and the ability to report accurately

Key Duties

• Supporting the HRO for the day to day running of the base HR
• Maintain the HR Department’s filing system and ensure that all personnel files are up to date and complete
• Provide reports to the HRO on a regular basis to agreed format.
• Follow up with all tasks assigned by HRO.

Contracts

• Ensure all staff have up to date contracts
• Ensure all staff whose contracts are not going to be renewed are informed at least one month prior to the end of their current contract.
• Ensure staff whose contracts are to be renewed are informed in writing prior to the end of their current contract.
• Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member.

Leave

• Maintain leave plan for all local staff and update monthly
• In consultation with line managers, ensure that there is cover for staff going on leave
• Keep paper and soft copies of all approved leave requests.

Other Duties

• Keep track of issues in Harem relevant to HR such as the introduction of new policies.
• Ensure that all employees personnel files are UpToDate.
• Follow up probations and performance appraisal.

What are we looking for? (Essential)

• Bachelor’s degree or diploma (institute) from a recognized university
• Acceptable level of English (writing & reading)
• Good Microsoft Office Skills
• At least two-years’ experience working as HR role in humanitarian field.
• Very good communication & reporting skills.
• Ability to work under pressure.

Requirements (desired)

• Kurdish speaking is an asset, females are encouraged to apply.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.