Logistics Project Manager At MENTOR Initiative

The MENTOR Initiative is a discrete and agile humanitarian organisation purpose built to relieve human suffering from tropical diseases. We act in some of the world’s most austere and vulnerable communities, who are often devastated and forgotten. The MENTOR Initiative is currently providing ongoing emergency support to the most vulnerable communities in Mozambique, Angola, Nigeria, the Central African Republic, South Sudan and Syria.

We are now seeking an organised, motivated individual to join our programme in Central African Republic as Logistics Project Manager. The initial contract will be for 6 months with possible extension.

Skills required:

Job requirements:

– At least 4 years of experiences as logistician in emergency settings, including direct experience of security management

– Familiar with NGO working environments and standard procedures

– Familiar with donors procedures

– Solid prior experience working in complicated security contexts will be an advantage

– Language: Fluent in English and French

– Organised and good coordination / project management skills

– Excellent communication skills

– Proven capacity to train others

Responsibilities will include:

Security

• Carry out a full security assessment of the areas where MENTOR is operational.
• In close collaboration with the SFP, coordinate and analyse security information received from the field, from team members in Bangui and from external stakeholders
• In collaboration with the SFP, ensure regular updates of security guidelines for the MENTOR team members in the project.
• Directly responsible for all logistical aspects of security management (hibernation kits, fence, vehicles, security training of drivers and guards, comms etc).

Fleet management

• Directly responsible for organising the increase of the MENTOR fleet. This includes purchase of second hand, suitable vehicles for the mission as well as rental when appropriate.
• Coordinate and ensure the maintenance and repair of all vehicles, motos and GEN equipment. This includes long term solutions for quality maintenance by skilled people.
• Ensure the proper usage of vehicle log books, fuel consumption, daily / weekly routine checks etc.
• Keep current documentation, maintenance and insurance of all vehicles used by the MENTOR Initiative in the Programme.

Procurement

• Directly responsible for coordinating and follow up on all international procurement together with the SP (Supply Manager). This includes the preparation of all documentation required as per the MENTOR standard procurement procedure.
• Directly responsible for all local procurement of programme entrants together with the SM and operational support items. This includes supervising that MENTOR standard procedures are applied and respected at all levels for national procurement.
• Directly responsible, with the local logistical team, for the consignment and Customs clearance of goods.

Stock management

• Ensure that MENTOR standard procedures are in place for stock management at all levels (stock cards, waybills, stock requests, inventories).
• Coordinate and ensure the maintenance and repair of all generators, communication equipment and IT equipment in collaboration with the log maintenances.
• Responsible for the regular maintenance of a complete, transparent and detailed list of assets
• Ensure all The MENTOR Initiative Programme assets are recorded and monitored / maintained
• Coordinate the logistical filing system to include all equipment manuals, maintenance schedules and logs documentation e.g. way bills.

Office / accommodation maintenance

• In collaboration with the LogCo, oversee the identification and set-up of new bases as required. This includes coordination of potential renovation work, electrical fittings, sanitation etc.
• Procurement and maintenance of essential items for mission bases (generator, internet, water supply, computers, communications equipment etc).
• In close collaboration with LogCo, ensure security precautions are adequate for all mission bases as per context requirements.
• If required, source secure warehousing facilities.

HR

• Direct management of the MENTOR logistics team in the project.
• If required, organise for recruitment of logistical staff as required and following MENTOR standard recruitment procedures.
• Participation in / organisation of regular team meetings as required.
• Ensure that the MENTOR code of conduct and internal rules and regulations are adhered to and respected.

Programme Support:

• Support the logistical aspects of the project.
• Ensure back up logistics for the project as required.
• As required, provide logistically related information for proposals and budget designs for new grant submissions.

Other

• Provide logistical input to the regular internal sit-reps.
• Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement.
• Any other duties as may be assigned by the project coordinator and the logistics coordinator.