Finance and Admininstration Officer At Women for Women International

The Finance and Administration Officer is responsible for ensuring the effective management of all financial, administration and logistics activities within the WfWI-Palestine Country Office, in accordance with established WfWI policies and procedures, local fiscal and statutory regulations, and donor requirements. The position works closely with the WfWI-GSC Finance and Grants Management teams on all financial and compliance matters.

The Finance and Administration Officer reports directly to the Country Director.

Engagement

• Coordinate with GSC finance department to facilitate timely processing of all grant and sub-grant payments.
• In coordination with CD, Global Finance team, lead on preparing Country annual budgets, project proposal budgets.
• Lead on preparing Grant management coversheets, spending plan analysis and share with the GSC teams prior to Palestine specific Grant management meetings.
• Work closely with the PCC team to ensure that country office payroll is done in compliance with local tax laws and regulations.
• Work closely with program team on developing procurement plans and ensure that all country office procurement is carried out in accordance with established policy and procedures.
• Oversee the conducting of internal and external audits in compliance with internal auditing and government reporting schedules.
• Ensure effective management and control of country office assets; maintain an accurate and updated list of Fixed Assets, inventory and monthly Depreciation Schedule.
• Ensure effective management of all country office service contracts and timely execution of approved payments to vendors /contractors for goods and services received.
• Participate in overall Country strategy development and annual operational planning and budgeting of the country office.

Delivery

• Responsible for timely and accurate monthly financial reporting, including standard financial statements and accompanying schedules and grant level reporting.
• Implement, monitor, and evaluate internal controls and compliance procedures.
• Lead on budget preparation, analysis, and forecasting; and ensure program budget and budget projections are timely and accurately reflected in institutional system.
• Lead on Country Office budget preparation for new donor budgets in line with donor requirements and WFWI’s internal budgeting tools.
• Prepare donor grant financial reports in collaboration with GSC teams.
• Manage cash flow, including timely fund requests to GSC. Oversee the management of the country office petty cash funds and bank accounts, including monthly reconciliation.
• Review all payment transactions to ensure completeness and accuracy of supporting documentation and budget coding prior to conversion in Intacct; ensure authorization levels are respected in the approval of payments prior to fund disbursements.
• Ensure that Annual Audit is carried out in a timely manner as required by the organization.
• Ensure that the internal control procedures and donor regulations are followed for all cash disbursements, receipts, transfers and include appropriate backup for US Single Audit compliance.
• Ensure timely and correct submission of all sub-grantee financial reports in accordance with sub-grant agreements and review reports and supporting documentation for reasonableness.
• Manage all grantee audits as appropriate.
• Ensure the monthly payroll allocation entries are properly calculated, coded, and entered into the accounting system, including review and approval of allocations to specific grants and projects.
• Process the monthly payments to staff and tax authorities according to established procedures.
• Ensure partner assessments for their Finance and Logistics is done based on WFWI partnership tools and guidelines.
• Provide technical assistance to grantees/sub-grantees in terms of accounting, financial management, and systems of internal control to ensure compliance with US Government and other donor rules and regulations.
• Conduct finance and compliance training/mentoring for grantee/sub-grantee finance staff, including orientation for new hires and making visits to their offices.
• Periodically review Palestinian labor law and update SMT about changes and take necessary actions.
• Develop processes that maintain confidentiality of employee personal data.
• Manage Health Insurance agency relations including annual review of agreements.
• Conduct yearly Global Policy training and track the acknowledgement forms (Whistle Blowing, Code of Conduct and Safeguarding) or on any other different aspect of PCC.

All our staff are required to adhere to WfWI’s Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience.

Skills and Qualifications:

• Bachelor’s degree in finance and accounting management is required.
• Minimum 5 years of work experience in relevant fields, preferably within INGOs sector in the field of Accounting or Finance position preferably in the NGO sector.
• Experience in preparing donor budgets in an NGO environment with at least two major donors.
• Experience in managing sub-grantees, including building their financial management capacity, is an added advantage.
• Excellent computer skills including spreadsheet, database, word processing, presentation, and email applications.
• Proficiency Sage Intacct and Workday Adaptive Planning software highly desirable.
• Highly organized and detail-oriented with strong analytical and problem-solving abilities.
• Ability to handle confidential and sensitive information with discretion is required.
• Ability to work independently, prioritize tasks, meet deadlines and to take initiative.
• Very good written and verbal English and Arabic skills.
• Ability and willingness to travel around the country as required.
• Commitment to and respect for Women for Women International’s mission and values.