Finance And Administration Officer (Re-Advertisement) At Terre des Hommes Netherlands

Duty Station: Fort-Dauphin, Madagascar,with travels to project sites within Madagascar.

Contract Type: Full time (40 hours per week)

Contract Duration: 12 months renewable

Starting Date: As soon as possible

Permits required: Candidates are required to have the right work and residence permits in the country where the role is advertised.

Compensation: Basic of Euro 800/month

Terre des Hommes NL

Terre des Hommes Netherlands is part of the International Federation of Terre des Hommes organisations, a strategic partnership of member organisations sharing the same brand name and core values for joint lobby and advocacy around children’s rights. Terre des Hommes Netherlands (TdH NL) protects children by preventing and stopping child exploitation, and by empowering children to make their voices count. Our work is grounded in the UN Convention on the Rights of the Child and seeks to support the achievement of the Sustainable Development Goals.

Under our new Global Strategy (2023 – 2030), TdH NL is redefining and refining our role as a child rights organisation, with the strategic ambition that “by 2030, Terre des Hommes Netherlands is a catalyst for systemic change to stop child exploitation. We do this by empowering children and their communities, connecting them with those who have power to enact change, and utilising our knowledge and expertise to co-create sustainable, evidence-based solutions.”

TdH Netherlands is led by a two-headed Executive Team: the Executive Director and the Director of Programmes.

The values of TdH Netherlands are: Responsible, Bold, Human-Centred and Playful.

The organisation’s core principles are: (1)Children at the Centre, (2) Intersectionality and Power Awareness, (3) Safety and Wellbeing, (4) Sustainability, and (5) Meaningful and Strategic Partnerships.

In line with our new strategy, TdH NL is in the process of establishing three thematic programmes under which our portfolio of humanitarian and development projects and programmes will be managed. These are: 1. Child Labour, 2. Sexual Exploitation of Children, and 3. Humanitarian Action. Our programmatic work is supported by two cross-programmatic units: Programme Development and Quality (PDQ), and Research, Expertise and Influencing (REI). Aligned to our new strategy, and based on many years of experience as a child rights organisation, we aim to consolidate our expertise and programme management, informed by research, to bring about sustainable and systemic change in the lives of children, and to hold duty bearers accountable.

The focus of TdH NL regarding humanitarian action is on child protection in emergencies (CPiE), with a particular focus on the protection of children from exploitation.

On the African continent, TdH NL works in Kenya, Uganda, Tanzania, Ethiopia and Madagascar. In these countries, TdH NL develops and implements programs in close collaboration with local partner organisations. In Madagascar, Terre des Hommes Netherlands, implemented the project FAMAHA (Fampiasa Ankizy amin’ny Mica Andao HAtsahatra) and the project ACTE (Agir Contre le Travail des Enfants) to contribute to the elimination of child labour in Madagascar´s mica sector. We mainly work in the ANosy Region: District of Betroka and District of Taolagnaro where we work with communities, government, private sector, civil society organisations and children themselves to address systemic and structural drivers that expose children to exploitation.

Purpose of the role

To provide accurate and timely financial reporting for the Country Office and implementing partners; ensure overall smooth running of the Country and Field Offices and ensure compliance with TdH NL Policies and Guidelines.

Position in the organisation

The Finance and Administration Officer, who will be based in Taolaganro Fort Dauphin, will work within the Madagascar Country Team under the guidance of the Country Programme Manager Madagascar and the Manager Finance and Operations at the regional office. He/ She will support and work closely with the programme staff and implementing partners.

Specific Objectives

1. To ensure efficient and sound day to day running of the country office finance and operations docket.
2. To ensure accurate and timely financial reporting (for the country office, implementing partners/offices and to donors).
3. To ensure timely procurement of goods and services for the Country and Field Offices as per TdH NL policies.
4. To provide timely support to implementing partners.

Result areas and core activities

1. Country Office Administration & ICT

• In consultation with the Country Programme Manager, coordinate the day-to-day management of the Country and Field offices and office assets and consumables, as per established TdH NL procedures.
• Maintenance of up to date Assets Registers.
• Coordinate procurement processes, according to procedures and approved procurement plans (tendering, pre-qualifications, etc.);
• Ensure that all ICT hard- and software is according to TdH-NL standards and serviced and maintained;
• Provide support to HRBP at Regional Office to manage and maintain up-to-date HR administration;
• Provide legal advice, through selected lawyers and other contacts.
• To ensure a proper filing system is in place for all Country and Implementing Partners documents.

2. Finance

• To carry out the preparation and monitoring of operational budgets, in consultation with the Country Programme Manager and Manager Finance and Operations.
• To be responsible for all financial transactions as per established procedures, as well as maintain up-to-date accounts in QuickBooks, including filing and safekeeping of documentation.
• To ensure timely preparation of vouchers and provide all supporting documentation for review and approval.
• To process payments (Cash and Bank) as scheduled.
• To be responsible for compiling and submission of accurate, timely and complete monthly financial reports of the Country Office (including projects) and co-implemented projects.
• To ensure accurate cost allocations and reporting.
• To ensure monthly reconciliations of Staff Advance Accounts.
• To ensure all journals are fully supported and approved.
• To prepare monthly Bank and Cash Reconciliations.
• Ensure all donor financial reports are submitted in time and within the expected templates.
• Ensure that cash flows (funds transfers from Head Office to Country Office and/to partners) are requested timely.
• To be responsible for compliance to all bank requirements.
• In conjunction with the Country Programme Manager and Manager Finance and Operations, review and update the organization’s Internal Controls and ensure full compliance.
• To ensure timely monthly close-out procedures in QuickBooks are carried out.

3. Audits

• To support Annual Audits for the Country Office, both External and Internal to ensure completion within agreed timelines.
• To ensure maintenance of audit reports and documentation at the Country Office and follow up of recommendations for full closure.
• Ensure Partner/project audits are completed within agreed timelines.

4. Capacity building of partners

• Update Madagascar Country team and partners on any relevant developments in terms of finance and administration.
• To support organizational capacity assessments, for project partners and follow up on agreed Capacity Development Plans.
• To support Partners in budget development in line with TdH NL and Donor templates.
• To make monitoring visits to Implementing Partners, to review financial reports and support documents and provide actionable recommendations.
• To develop Financial Reporting Templates for new Partners and support Partner Finance staff in their use.
• Ensure all Partner reports are submitted on time for review and consolidation.
• To ensure all Partners Budget projections are updated in line with Work Plans.
• Ensure compliance to donor and TdH NL Guidelines.
• To maintain good relationships with project partners, provide capacity building training in finance and administration as may be appropriate.

5. HR Administration

• To support the Country Team in staff recruitment as required.
• Manage and maintain up-to-date HR administration.
• Provide legal advice, through selected lawyers and other contacts.
• To own the organization’s policies and procedures and be able to train staff and partners on those

6. Others

• Perform any other duties as relevant for the country programme as assigned and as can reasonably be expected from the position.

Knowledge and experience

• Master Degree in Accounting, Finance, Economy or other relevant business related degree.
• Proven experience in financial and administration roles – planning/budgeting, documentation, reporting, procurement.
• Minimum of five (5) years relevant working experience in a similar role in a non-profit organization.
• Good working knowledge of accounting practices in an (I)NGO.
• Experience working in similar positions and managing finance function for projects funded by USAID, EU, UN, foundations among others.
• Strong partnership and grants management experience.
• Good ICT knowledge and skills, including financial and accounting software.
• Practical knowledge and competence in Intuit QuickBooks Accounting (online) system.
• Knowledge of and interest in the social, religious and political structures of the country and how these relate to the organisation.
• Excellent Microsoft Excel/Google sheet skills.
• Knowledge of working in the Google environment.

Skills and Competencies

• Excellent communication skills, i.e. structured thinking and presentation.
• Team-building, networking and alliance building skills.
• Good written and verbal command of the French and English language.
• Focus on results
• Initiative
• Cooperation
• Accuracy and attention to detail
• Analytical
• Planning and organizing
• Communication – written and verbal
• Time management

Our Commitment to Diversity, Integrity and Child Safeguarding

We are not looking for just one type of person – we want to recruit people who can add fresh perspectives, innovative ideas and challenge our thinking. We are especially interested in people whose lived experiences help us to see things we might otherwise miss, and enable us to do better work with and for children. Whether or not you meet 100% of the criteria, we want to hear from you, because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world.

TdH NL is committed to ensuring diversity and gender equality within our organisation. We continue to learn about intersectional considerations and power distribution within our organisation and our work. We are dedicated to preventing and eradicating any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power, lack of integrity or financial misconduct.

Note: We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us, this includes a commitment to diversity and inclusion at all levels of our work. All offers of employment will therefore be subject to satisfactory references and appropriate screening checks, which include a valid criminal record check, terrorism finance checks, and/or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.

TdH NL is particularly committed to keeping children and vulnerable individuals safe, and has zero tolerance on (child) abuse. Every TdH NL employee is bound by the TdH NL Code of Conduct that describes the expected behaviour by staff, in particular with regards to Safeguarding children and (young) adults in our programmes. Child safeguarding measures are part of our selection and recruitment process. By submitting your application you accept that TdH NL will conduct such pre-employment screening for successful candidates. TdH NL participates in the Inter-Agency Misconduct Disclosure Scheme.