Logistics Manager Iraq (Open to Iraqi Nationals Only) At Norwegian Refugee Council

NRC in Iraq

Since the Government of Iraq declared that combat operations against the Islamic State Group (IS) had ended in 2017, Iraq has been recovering from the significant damage and destruction caused by the armed conflict. Of the more than six million Iraqis who fled their homes since 2014, 4.78 million Iraqis have returned to their area of origin and 1.28 million remain internally displaced. Many Iraqis have returned to areas that lack basic infrastructure, services and livelihood opportunities, or where explosive devices have not been cleared. Other challenges returnees and secondarily displaced people face include the lack of security, community acceptance, housing, property and civil documentation issues as well as critical educational and health service gaps. Throughout this, Iraq continues to host over a quarter of a million Syrian refugees.

The Humanitarian Community calculates that more than 4.1 million Iraqis require assistance in 2021, 2.4 million of them in acute need. With military operations against IS group having ended, the Iraqi government faces new challenges to ensure an inclusive reconstruction and reconciliation that will sustain peace. Since 2010, NRC Iraq has been assisting internally displaced Iraqis, Syrian refugees, returnees, and host communities in Ninewa, Dohuk, Erbil, Kirkuk, Basra, Salahdeen and Anbar Governorates. We focus on assisting the newly displaced, those experiencing protracted displacement in camps, people moving to new areas of Iraq and resettling, and people returning to and living in hard-to-reach places by improving their chance of obtaining a durable solution. NRC runs integrated programmes across Iraq to respond to people in need through our shelter and settlements, education, camp management, legal assistance, livelihoods, cash activities, and partnerships.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Duties and responsibilities

The purpose of the Logistic Manager is to be responsible that the logistic set up is according to NRC

standards and to support programme/project.

Generic responsibilities:

Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements.
Implement NRC’s logistics systems and procedures.
Training and support of line managers and staff with logistical responsibilities.
Management of the logistics team.
Ensure anti-corruption focus in procedures and trainings.
Establish filing systems/archives according to NRC standards in all offices.
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers.
Provide regular analysis and reports.
Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific responsibilities:

Ensure logistics systems and procedures (i.e. procurement, transport, fleet, warehousing and stock management, and asset management) are implemented and compliant with the NRC Logistics Handbook and Donor requirements.
Lead in the development and implementation of policies, procedures and SOP’s for ongoing compliance with Government and Donor regulations and NRC guidelines.
Undertake regular logistics audits and spot checks in areas of operation and assist the Area Offices develop action plans to address gaps and compliance issues.
Lead in the assessment and implementation of new logistics systems across the country.
Ensure anti-corruption, transparency, and value for money focus in procedures and trainings.
Oversee high level procurement and contracts management.
Provide an enabling environment for the implementation of cash-based interventions, through working across programme and support teams and the development of relevant guidance and SOPs.
Contribute to the identification of opportunities to implement cash-based interventions
and market based programmes by participating in assessments and response analysis discussions.
Assist in logistics budget preparation and follow up and manage allocated budget lines
Support on and develop relevant logs training including coaching of newly recruited senior Logistics staff in all Area Offices (AO).
Setup key performance measures for all aspects of logistics activities and regularly review them against actual performance.
Close and regular communication, coordination and planning with all logistics and program heads in all NRC AO.
Directly assisting and contributing to program and project design, including budget development.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Cash based interventions and market based programmes (interface between support and programme team)
Liaison with Project Managers & Programme advisors to ensure that procurement plans are in place and up to date.
Liaison with other Support Managers (HR / Finance / Admin / IT) to ensure the logistics team are well supported in all areas.
Close collaboration with the MERO Logistics Adviser to ensure effective roll out of new procedures and feedback on development of new policies and systems
Other NGOs and UN agencies to share best practice and lessons learned, and identify solutions to shared problems.

Scale and scope of position

Staff: Direct management of five national and 1 international staff and technical line management of both national and international staff in five area offices

Stakeholders: Programme and support departments , Area offices, Non-Country office logistic staff, Regional office

Budgets: Support budget for Logistic team

Information: Oversight of NRC in country Logistic policies and procedures

Legal or compliance: NRC code of conduct, Anti-terrorism Legislation , Anti-Corruption

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Required Professional Competencies:

Minimum 3 years of experience from working in a Logistics capacity in a humanitarian/recovery context
Documented results related to the position’s responsibilities
Knowledge and skills in market assessments, analysis and cash-based interventions
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal

Required Behavioural Competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

Managing resources to optimize results
Managing performance and development
Initiating action and change
Handling insecure environments

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: