COLOMBIA – SUPPORT MANAGER (H/F) At Solidarités International

Desired start date: Ideally August 2021

Duration of the mission: 6 months (renewable according to funds)

Location: Yopal, Colombia

ABOUT THE MISSION

In Venezuela, people are faced with hyperinflation, struggle to find necessities, lack of medicines and access to medical services in addition to a rise in crime rates. Many Colombians, formerly settled in Venezuela have decided to go back home while many Venezuelans chose to migrate to major cities in Colombia or to transit through them during their journey to other countries in the region. They walk along the roads, often with no means or possessions. One of the main routes for those travelling to Bogotá or Medellín goes through Bucaramanga. Walkers called the Caminantes use this road every day.

SOLIDARITÉS INTERNATIONAL is at the moment running or providing support to several shelters located at strategic points on the migration route in Santander and North Santander. SOLIDARITÉS INTERNATIONAL is ensuring access to basic services for persons on the move using these shelters, with a particular focus on access to water, sanitation and hygiene (rehabilitations/construction for water supply, sanitation facilities, provision of hygiene items, etc.). We are also improving shelter infrastructure and delivering food assistance as well as healthcare and psychological support services through partners. SOLIDARITÉS INTERNATIONAL has started to provide daily transportation services for the most vulnerable and PWSN (People with Specific Needs) Caminantes.

SOLIDARITÉS INTERNATIONAL is seeking to further develop this response in a new geographical area and wishes to open a new base in Yopal.

ABOUT THE JOB

General objective:

The Logistician-Administrator will implement and supervise all logistics operations at his/her assigned base. He/she will organize logistic support for programs, in keeping with SOLIDARITÉS INTERNATIONAL procedures. He/she will assist the base manager or the field coordinator in the implementation of safety rules. The Logistician-Administrator also carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITÉS INTERNATIONAL procedures. He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers. He/she is also one of those charged with ensuring that SOLIDARITÉS INTERNATIONAL’s Human Resources policy is properly implemented at the base. He/she supports monitors and trains the members of his administrative team.

List of main tasks:

1. Supply Management
2. Vehicle Fleet Management
3. Equipment/Telecommunications Management
4. Security
5. Administrative management of personnel
6. Cash-flow/bookkeeping
7. Budgetary / financial monitoring
8. Reporting/Capitalization

The main challenges:

• Opening and structuring of a new base
• Atypical programming with a continuous food supply chain to deliver 7 days a week meals & services in refuges
• Complex external relation with local authorities, partners, national authorities, humanitarian coordination

Priorities for the 2/3 first months:

• Opening a new base with recruitment
• Set up the essential operational logistics aspect (fleet strategy, Storage strategy, securing of the premises,etc.)
• Quick identification and contracting of providers through framework contracts for the programmatic essential activities (basically food supplies & transport)
• Setting up procedures
• Recruit all staff
• Establish all the monitoring systems
• Launch all activities
• Coordinate the opening with LWF and PUI, our partners

YOUR PROFILE

Specific skills and experience:

• A minimum of 1 year of field experience in logistics or administrative positions
• Previous experience in Latin America appreciated
• Relatively high level of autonomy, ability to handle balance between logistics and administrative needs
• Creative and dynamic style of working, to set up a team in non-traditional humanitarian context
• Ability to build a structured working environment

Other desirable qualities: leadership and management / coordination with partners / planning and prioritization / flexibility / capacity to work under stress / solution making oriented / Team player

Languages: Spanish and English are mandatory

SI WILL OFFER YOU

A salaried post: According to experience, starting from 1 800 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.

SI also covers accommodation costs in a Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 850 USD allocated by SOLIDARITÉS). To these break periods, it is necessary to add the granting of one additional rest day per month worked**.**

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS: Expats will be housed in a GH that needs to be identified. The housing conditions are generally good in Colombia with all services available.

COVID 19 :

Solidarités International recommends vaccination against Covid-19, using WHO approved vaccines. If possible, the vaccination should be done before departure in order to reduce the logistical constraints once on the ground.