Organizational Setting and Work Relationships

The Assistant Emergency Preparedness Officer contributes to UNHCR’s work in emergency preparedness and response. The incumbent supports the operations and the Regional Bureaux to prepare for emergencies. S/he contributes to the global crisis horizon scanning by the section, as well as to emergency risk analysis, capacity building initiatives on emergency preparedness and contingency planning development. S/he supports the innovation and development of emergency preparedness guidance, tools and resources.

The Assistant Emergency Preparedness Officer reports to a professional staff at a higher grade. The incumbent covers emergency preparedness as a thematic area and also works with other stakeholders to provide support to emergency preparedness, planning and capacity development.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

Provide support to country operations and Regional Bureaux on emergency preparedness and response, providing technical advice and support in context analysis and reporting, and in developing contingency plans for identified priority high-risk situations.
Provide emergency management support including meetings, reporting, preparation of updates and analyses.
Monitor and assess preparedness levels in field operations.
Provide support with risk analysis and horizon scans for potential new and escalating emergencies relevant to UNHCR and produce emergency outlooks and reports.
Liaise with relevant internal and external stakeholders to determine the most appropriate analysis and preparedness strategy and products to assist in organizational and country-level preparedness.
Contribute to the development of new approaches for emergency risk analysis.
Contribute to the development and the innovation of UNHCR’s early warning and preparedness platforms and tools.
Contribute to open-source monitoring of situations of concern and emerging risks.
Attend regional meetings on emergency preparedness and response, contributing to the Division of Emergency, Security and Supply (DESS) and Regional Bureaux discussions on risk detection and analysis, while reviewing risks submitted by operations.
Ensure that UNHCR’s Global Strategic Priorities and commitments on protection, accountability and Age, Gender and Diversity are reflected in the relevant preparedness methodologies and situational analyses.
Support in developing innovative approaches to standardized training.
Undertake short missions relating to preparedness, training and capacity building.
Support the administrative and logistical arrangements related to the eCentre’s events, monitor the budget and prepare regular financial reports on project expenditures.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making is risk-based in the functional area of work. Raise awareness of risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.
Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Development Studies; Law; Political Science; Social Science;

International Relations; or another relevant field.

Certificates and/or Licenses

Not specified.

Relevant Job Experience

Essential

Not specified.

Desirable

Relevant work experience, preferably in humanitarian field operations or similar.

Functional Skills

PR-Developing Strategic Protection Framework

PR-Accountability to Affected People – Principles and Framework

PR-Community-based Protection – Principles and methodologies

PR-Internally Displaced Persons (IDP) Operations

PR-Assessment of IDPs Status, Rights, Obligation

MG-Coordination

PR-Refugee Coordination Model

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Managing Performance

Managing Resources

Cross-Functional Competencies

Analytical Thinking

Stakeholder Management

Political Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Desired Candidate Profile
The Assistant Emergency Preparedness Officer (NOA) must demonstrate a solid experience in emergency preparedness and response; coordination and liaison skills with externals stakeholders; and excellent presentation skills. In addition, the incumbent will need to have knowledge on internal control (procedures, policies, and guidance), resource management and data analysis. S/he must have a good understanding of Cloud ERP systems. S/he will provide administrative support and logistical assistance which respectively include all workshop related arrangements, service procurements, payments of service providers, identification of needs, support in purchasing of items and services required to ensure that routine services and activities within the administrative and logistical domains are properly implemented. The nature of certain administrative tasks requires discretion and confidentiality as per UNHCR standards and practices. S/he should have solid functional competencies, a great sense of initiative, team spirit and strong interpersonal skills. The incumbent will be responsible for regularly updating the eCentre’s webpage; and managing communication with externals. The incumbent must be able to communicate clearly and effectively, both orally and in writing in English. Previous experience with the UN and UNHCR is an advantage. Field experience is an asset.

Operational Context
The UNHCR Regional Centre for Emergency Preparedness (eCentre) was founded in Tokyo in 2000 through a grant from the Trust Fund for Human Security by the Japanese government. The eCentre is based at UNHCR Regional Bureau for Asia and the Pacific and sits in the External Engagement and Partnership Service Pillar.
Its focus is to strengthen the operational capacity of UNHCR partners and other actors in emergency preparedness and response, protection, safety and security and to foster interagency collaboration in the context of humanitarian emergencies.
As this is a regional role, the incumbent is expected to liaise with various stakeholders, contribute to discussions on capacity building needs and proposals, reporting, and administration and logistics for workshops. The incumbent will also be working on developing/strengthening new partnerships and will contribute to the engagement with different regional actors. Travel on support missions in the region may be required.

Remuneration:
A competitive compensation and benefits package is offered. For information on UN salaries, allowances, and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.
Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications

Skills

MG-Coordination, PR-Accountability to Affected People – Principles and Framework, PR-Assessment of IDPs Status, Rights, Obligation, PR-Community-based Protection – Principles and methodologies, PR-Developing Strategic Protection Framework, PR-Internally Displaced Persons (IDP) Operations, PR-Refugee Coordination Model
Education

Bachelor of Arts (BA) : Development Studies, Bachelor of Arts (BA) : International Relations, Bachelor of Arts (BA) : Law, Bachelor of Arts (BA) : Political Science, Bachelor of Arts (BA) : Social Science
Certifications

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Managing resource, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator

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Compendium
Additional Information

Functional clearance

This position doesn’t require a functional clearance