Finance Associate At Chemonics

JOB DESCRIPTION/SCOPE OF WORK

Position Title: Finance Associate

This scope of work (SOW) sets forth the services to be provided by the Finance Associate to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All three task orders are implemented in Nigeria.

The Finance Associate’s primary responsibilities are filing (hard and soft copy), photocopying, receiving transaction documents, and making cash/check deposits to the bank. The individual will assist the Finance Team with a variety of administrative tasks. The Finance Associate will report to the Finance Manager.

Principal Duties and Responsibilities (Essential Functions)

Assist in delivering Debit instruction letter and WHT/PAYE cheques to the bank and collection of bank statements.
Obtain WHT/PAYE receipts from the bank or any other relevant Authority.
Assist in making cash deposit/withdrawal (if any) into/from the Project’s bank accounts.
Updates database information for vendor bank account details
Prepare Excel sheet vendor/staff payment information for uploading into our payment platform
Assist in making photocopies
Assist in filing hard copies of ABACUS coding sheets including backup documentation.
Assist in saving electronic copies of ABACUS coding sheets including backup documentation to SharePoint.
Assist in boxing hard copies of ABACUS coding sheets including backup documentation for onward transmission to outside storage.
Assist in locating and moving files for auditor’s review during audits and HO reviews
Assist in printing payment evidence to be attached to all payments before scanning and filing
Assist in sorting and collating payroll coding sheets including timesheets/pay-slips
Travel to assist with field activities as required
Assist the technical team and any other staff with finance related requests upon approval from the Finance Director or his designee.
Provide general administrative support to the Finance Team
Perform other tasks as directed by the supervisor

Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual and the Field Accounting and Compliance Manual

Support achievement of the overall project goals as required to ensure project performance

Job Qualifications

Bachelors in a related field. Degree in Business Management preferred
At least 1-2 years of experience working in finance/accounting
Mastery of Microsoft Office Suite, in specific MS Excel and Word
Good interpersonal skills, honesty, and commitment to excellence
Ability to establish and maintain effective, sustainable relationships with project staff, bank and tax officials, USAID Mission personnel, and the general development and business community
Strong organizational, work prioritization skills, and attention to detail.
Ability to work both independently and as part of a team.
Demonstrated leadership, versatility, and integrity.
Experience with USAID projects or other international donors preferred
Fluency in English is required

Supervision

The Finance Associate will report directly to a Finance Manager

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract based in Abuja, Nigeria.