Business Development & Grants Manager At Trócaire

About Trócaire

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:

• Promote Access to Justice;

• Achieve Climate & Environmental Justice;

• Ensure Women & Girls’ Protection, Voice & Influence;

• Save Lives and Protect Human Dignity and

• Mobilise the Public on the island of Ireland to achieve Global Justice.

Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.

The Myanmar Country Office in Yangon takes overall responsibility for the implementation of the Myanmar coun-try programme, which currently focuses on humanitarian response, resource rights, women’s empowerment, gender-based violence and peace and development. The programme supports over twenty local partner organisa-tions with a strong geographic in Kachin and Northern Shan and Southeast Myanmar.

The Country Office currently has successfully secured seven different funding streams/ contracts in country, along with others from HQ, which provide resourcing for the programme. Approximately 70% of this funding is in the humanitarian sector and has enabled Trócaire to be a key humanitarian actor in Myanmar.

The role will report to the Country Director with close coordination and input from the Global Partnership and Funding Unit, The candidate will manage one staff member Business Development Coordinator in Myanmar with regular travel to programme locations in Myanmar and occasional travel to Ireland. The role is based in Chiang Mai (Thailand).

Key responsibilities

Overarching:

• Increase and broaden the institutional funding base of Trócaire’s Myanmar programmes in line with the or-ganisational and country specific institutional funding strategy.
• Coordinate and manage all components of the proposal development process, ensuring a high quality and timely submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plan.
• Support the programme teams in the development of well-designed projects and programmes for submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plan.
• Provide oversight and support to programme staff in the management and compliance of all institutional funding grants and potential commercial contracts in Myanmar.
• Position Trócaire as potential partner (sub and lead) for consortia in Myanmar.
• Build the capacity of Trócaire’s programme staff and partners to manage existing and future institutional funding grants/contracts. In particular, this role will involve the following components:

Business Development & Programme Growth and Maintenance (50%)

In close coordination with the Global Partnerships and Funding Unit (GPFU) staff in Trócaire HQ:

• Pre-Positioning: Identify relevant upcoming funding opportunities, track grant forecasts, and using advance intelligence gathering prepare recommendations based on specific bid/no bid decision criteria. Identify poten-tial partners; manage pre-solicitation proposal preparations; participate in pre-design meetings; draft sec-tions of the proposal in advance of the solicitation; coordinate and facilitate design workshops; and support programme teams and partners to collect relevant country and technical information that informs design.
• Proposal Preparation and Coordination: Lead the coordination and development of proposals from initial development to grant submission. Manage partners’ inputs to the cost application; provide technical input to the finance team to support the completion of the cost application in alignment with the technical pro-gramme design. Manage the proposal review process and work with finance team on budget alignment and compliance with donor guidelines; build effective working relationships with partners on proposal bids; sup-port the management of consultants recruited to support proposal development; support the recruitment process to ensure identification and inclusion of qualified key personnel in proposals.
• Post Submission: Manage and or/support post submission and lessons learned processes contributing to shared learning. Engage in the Team’s development of best practice and evidenced base approaches utilised in proposals.
• External Engagement and Networking: Identify international and local partners for future opportunities; ar-range meetings and calls with partners; conduct potential partner outreach and follow up with subject matter experts for organizing meeting; support technical advisors to develop organisational capability statements in coordination with the GPFU/Programme/Communications team.
• Lead the review and implementation of Trócaire’s country institutional funding strategy, in line with coun-try programme needs and institutional funding landscape and opportunities.
• Member of the Country Management Team

Grants Management & Compliance (40%)

• Keep up to date with donor regulations, relating to all current grants, and communicate relevant changes to staff, ensuring links with HQ in terms of global donor strategies and updates on regulations.
• Support programme staff to manage grant agreements for all institutional grants including adherence to sup-ply chain and financial management policies and procedures, fraud etc. Keep relevant HQ staff informed about the progress of grant agreements/ contracts through the programme cycle.
• Develop appropriate procedures, tools and operational systems to support partners in adherence to Trócaire and donor compliance requirements, including adherence to Trócaire’s minimum requirements.
• In coordination with programme / finance staff, monitoring and ensure compliance of programmes with do-nor rules and requirements incl. financial tracking and reporting/amendments, visibility, communication strat-egies etc for all grants.
• Advise and support programme teams on building the capacities of partners to handle contractual compliance issues, including project audit and verification requirements.
• Support programme staff, and take responsibility for as the need arises, in preparing high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with institutional funding staff in HQ.
• Support programme staff and partners in preparing contract amendment documentation for donors, ensuring HQ is aware of and has oversight of any contract amendments.
• Perform quality and administrative checks on narrative and financial reporting for institutionally funded pro-grammes.
• Support the organisation and follow-up of grant inception meetings, grant review meetings, and ensure ef-fective coordination and documentation of the grant close out procedures.
• Ensure that all information relating to proposals and donor compliance is stored on Trócaire’s information management system (Salesforce) and Box. Work with the GPFU staff in Trócaire’s HQ, as well as the finance and programmes staff in country to ensure that Salesforce and Agresso funding figures reconcile.
• Provide training and tools for Trócaire staff and partners entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
• With the Head of Finance and Finance Programme Manager, advise and support programme team and partners on how to comply with donor specific audit and expenditure verification requirements.

3. Representation / Networking (10%)

• Actively represent the organisation at donor/partner meetings as well as other relevant fora or meetings/workshops which are relevant to Trocaire and our programme in Myanmar.
• Ensure maximum visibility of the organisation amongst the NGO/donor community in relevant fora.
• Contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of Trocaire’s Code of Conduct, ethics, values and standpoint with regard to internal and external actors.

4. Other
Carry out any other responsibilities as requested by the Programme Manager.

Essential Requirements

Qialifications

• Third level qualification in Development, Humanitarian, Business Administration or related field of study

Experience

• Minimum of 3-5 years’ experience working in overseas development and the humanitarian sector
• Experience of proposal and report writing for major international donors including Irish Aid, UN Agencies incl. UNICEF and WFP, EU and other relevant institutional donors and trusts/foundations.
• Proven record of accomplishment of securing institutional funding from successful grant applications, incl. in consortia.
• Experience of managing grants financed by donors such as: Irish Aid, UN Agencies, EU, other European Governments, UN, US Government funding and other relevant institutional donors and trusts/foundations.
• Project cycle management using results frameworks and/ or logical frameworks.
• Working with civil society partner organisations.
• Training/capacity sharing in a multi-cultural environment.

Skills

• Keen interest and excitement in business development, entrepreneurial interests, willingness to learn, ambition to take on positions of increasing responsibility.
• In depth knowledge of managing grants requirements of institutional donors.
• Proven strategic thinking and planning skills, including ability to think creatively, analyse and be innovative, set priorities, manage work plans and evaluate progress.
• Critical thinking on emergency response, women, climate change & resilience.
• Detail-oriented, flexible, and able to handle multiple concurrent tasks.
• Able to work independently as well as part of a team.
• Able to quick build cross cultural relationships with teams and partners.
• Cross cultural communication skills.
• Fluency in English.
• Technical background in Agriculture and Livelihoods, Resilience, Protection GBV, Mental Health and Psychosocial Support); WASH, Cash/Voucher programming and M&E highly preferred.
• Experience working with civil society partners and good understanding of partnership approach.
• Highly developed relationship, negotiation and interpersonal skills.
• Excellent facilitation & capacity building skills and experience of applying them when working with individual partners or groups of partners.
• Excellent written, oral and presentational communications skills.
• Computer literacy skills in word, excel and internet/email.

Qualities

• Dynamic, willing to take initiative and able to manage multiple priorities.
• A team player but also willing and able to work with minimal supervision.
• Capacity to be flexible and adaptable to changing contexts and priorities.
• Deep commitment to social justice.
• Ability to travel internationally at short notice, to work under pressure and to meet deadlines.
• Patient and pays high degree of attention to detail.
• Understanding of, and empathy with, the role of the Catholic Church in develop-ment/humanitarian settings.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire’s safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here