Programme Coordinator (Turkey Programme) At Bahar Organization

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

Turkey Programme Coordinator in Turkey reports directly to the programmes director. S/he will manage directly the Turkey Programme Profile.

Job Duties and Responsibilities:

Programme Design & Planning

Representation of Programme
Team Management and Capacity Building
Reporting

Function Details

Programme Design & Planning ( 35%),

• Lead the design and planning of programs, ensuring alignment with organizational goals and strategic priorities.
• Develop detailed program plans, including objectives, timelines, and resource allocation.
• Conduct needs assessments and stakeholder analyses to inform program design.
• Collaborate with technical experts from the Syria program to incorporate technical inputs and ensure program feasibility and effectiveness.
• Utilize evidence-based approaches and best practices in program design.
• Develop and write high-quality proposals with the support of technical staff from the Syria program.
• Coordinate with internal and external stakeholders to ensure program plans are comprehensive and achievable.
• Prepare and monitor project documents, including project proposal, budget, inception meeting documents, monthly updates, interim and final reports.
• Responsible for accurate budget control and follow-up and overall responsibility for financial management at the project site in line with project proposals.

Representation (10%)

• Actively engage in representation activities to increase BAHAR visibility in Turkey.
• Participate in cluster meetings at Turkey level.
• Liaise with operational and institutional partners at National Level (INGOs, NGOs,
• Authorities), upon line manager’s request.
• Represent BAHAR towards INGOs/NGOs for potential new partnerships.
• Represent BAHAR towards donors and other stakeholders.
• Participate in advocacy and communication operations organised by the organisation.

Programme Coordination (15%)

• Ensure the intervention abides by BAHAR mandate, values, and internal rules. to local cultural and legal rules.
• Ensure all team members respect BAHAR’s policies (Code of Conduct, Anti-Abuse Policy, etc.).
• Contribute to improving/redefining BAHAR’s operational strategy in Turkey and ensure new strategic orientations are taken into consideration and implemented at the field level.
• Ensure good communication –coordination– information level between the various BAHAR Programme and team members through regular coordination and bilateral meetings.
• Regular visits to the project implementation locations in Southern Turkey.
• Monitor the evolving humanitarian situation in the country and at the international level.
• Reviewing and finalizing monthly project updates based on information received from the implementation and field team

Team Management and Capacity Building (35%)

• Ensure strict application and respect of the Internal Regulation by staff under line management.
• Participate within the panel in the recruitment of project staff.
• Concerned and aware of the personal and professional evolution of each staff member and its development within the mission.
• Ensure conflict resolution (personal and professional) among team members.
• Support staff in their management duty: coordination meetings, individual appraisals, etc.
• Participate in the regular staff evaluations and training plan.

Reporting (10%)

• Provide regular reporting of activities to the line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.).
• Support production of proposals (mainly by defining its content at the operations and technical level) and reporting to donor and authorities, led by the M&E Coordinator.
• Contribute to donors’ reporting as per the workplan (monthly, quarterly, final reports)

Expected profile

• Knowledge & Qualification
• Bachelor’s degree in a related field (International Affairs, Public Policy, Social Work, etc.)
• Master’s degree preferred

Experience

• 3-5 years related non-profit work experience, in Turkey-Response humanitarian aid and program management.
• Previous international experience in INGO’s

Languages

• Required: English & Turkish
• Arabic (oral and written) is an asset.

IT & Equipment

• Proficient using of Microsoft Office (Word, Excel, Outlook) and file sharing software.
• Proficient in computerized accounting systems and strong spreadsheet skills.

Academic Qualification/s and Professional Experience:

• Written and spoken communication skills.
• Interpersonal skills and ability to communicate with people at all levels, motivate others, and change people’s attitudes when necessary.
• Problem-solving and negotiation skills
• Initiative and the ability to offer new ideas.
• Organizational and planning skills.
• Personal commitment to improving your own knowledge and skills.
• Ability to work under pressure and handle stressful situations.
• Ability to work in an international context and collaborate with international and national experts.
• Familiar with multicultural environments.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.