Programme Coordinator (Shelter and Settlement) (P3) Juba, South Sudan At International Organization for Migration

Position Title: Programme Coordinator (Shelter and Settlement)

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 June 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Fiji; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan has a broad range of programming cantered around three broad areas: Humanitarian Coordination and Support; Humanitarian Response and Resilience; and Peacebuilding, Transition, and Development.

Humanitarian Coordination and support includes leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI Core-pipelines, Humanitarian Hubs and common transport services. Humanitarian Response and Resilience includes CCCM, WASH, Shelter & NFI, Health, Protection, Gender equality and inclusion, Mental health and Psychosocial support and the Management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property Page issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

Under the overall supervision of the Chief of Mission and the direct supervision of the Emergency Response Coordinator, the Programme Coordinator (Shelter and Settlement) will be responsible and accountable for the oversight of the shelter and settlement programming within IOM South Sudan.

Core Functions / Responsibilities:

1. Assist in developing and ensure the execution of the Shelter & Settlement (S&S) strategy in IOM South Sudan Mission, ensuring the settlement’s approach is incorporated with emergency, transition and/or recovery programming.
2. Manage the overall implementation of the Shelter & Settlement programme to guarantee that scope, budget, time and quality are in accordance with the different project specifications, donor requirements and IOM’s rules and regulations.
3. Undertake appropriate and timely resource mobilization efforts for the successful implementation of different projects in the Shelter and Settlement programme. Proactively identify programme development opportunities, new funding sources, new thematic areas of technical intervention and strategic partnerships that would promote the expansion of the IOM South Sudan Shelter & Settlement portfolio. Liaise effectively with donors at the local and regional level for adequate funding to sustain the Shelter and Settlement programme and prepare proposals for funding.
4. Manage the design process and oversee compliance with technical specifications for the implementation of the required Shelter and Settlement housing, infrastructure, and services to guarantee the quality of the output and alignment with international and national standards and donor requirements.
5. Backstop the financial and budgetary aspects of Shelter and Settlement Projects to guarantee alignment with internal and donor requirements. Ensure that budget lines are in respected and monitor burn rates for the effective use of the funds.
6. Manage and monitor technically and administratively the Shelter and Settlement team. Ensure that adequate and relevant capacity building is provided to the member of the team. Mentor, coach and manage the staff under supervision; support performance evaluations and oversee and help to resolve team conflict.
7. In coordination with the Resources Management Unit (RMU) and Procurement and Logistics, oversee all Shelter and Settlement programme-related procurement efforts for supplies and services, ensuring that the processes are transparent and in line with IOM and donor’s regulations. Provide the necessary resources to effectively monitor all contractual agreements with service providers and/or implementing parties.
8. Actively liaise with the Shelter & NFI Cluster, shelter agencies, government authorities, and any other stakeholder to ensure that IOM Shelter and Settlement activities are coordinated to avoid duplication, violation of the national regulations or contravention of operational agreements set by the humanitarian community in South Sudan. Ensure that any needed operational agreement or authorization from local authorities in convened to guarantee project stability and good relations with local government.
9. Coordinate internally within the programme units the implementation of activities and ensure that inter-sectoral activities are planned and coordinated with respective programme units.
10. Ensure an effective and active communication with all stakeholders. Make sure that the relevant and necessary information is transmitted downstream to all the members of the shelter and settlement team on timely manner. Prepare project reports, situation reports, and programme updates as necessary and/or as requested by management and ensure that all project data and information is archived and shared properly.
11. Ensure that the shelter and settlement program is driven by a sound Monitoring, Evaluation and Learning framework that least to continuous improvement and fine-tuning of system and process.
12. Ensure cross-cutting issues are integrated into the shelter and settlement programming such as Housing, Land and Property (HLP), Disaster Risk Reduction (DRR), Gender-Based violence (GBV), Protection Against Sexual Exploitation and Abuse (PSEA), Accountability to the Affected Population (AAP), Environmental, Climate Change and other cross-cutting issue of relevance.
13. Perform such other duties that may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations or a related field from an accredited academic institution with a minimum of five years of relevant professional experience; or,
• University degree in the above field/s with seven years of relevant professional experience.

Experience

• Experience in designing and managing multiple shelter and settlement projects of diverse nature (e.g. conflict, natural disaster, etc. displaced and non-displaced, settlement level interventions, in-kind and cash-cash based intervention, etc.) and coordination with partners and government counterparts;
• Prior experience in designing and implementing a shelter strategy, including host family situation, collective shelter and camp settings, in an emergency while considering the transition to more sustainable solutions;
• Experience in technical shelter/housing or infrastructure design including development of bills of quantities (BoQs), tendering, technical specification, and construction monitoring;
• Experience in construction management of permanent structures such as houses, schools, hospitals, and other public facilities in terms of workplan, as well as cost management/payment certificate, quality management/contractor supervision, working drawings/technical specifications, staffing and public safety at construction sites;
• Experience in application of participatory approaches to facilitate active participation of communities into the project cycle and into the construction process, including the needs assessment;
• Experience in planning and implementing the distribution of cash or in-kind;
• Prior experience in the common pipeline; and,
• Experience in humanitarian coordination.

Skills

• Familiarity with IOM procedures including the supply chain, human resources, etc;
• Knowledge of standards related to WASH, environment, housing, land and property (HLP) and protection;
• Computer literate (Word, Spreadsheets, outlook, database, Civil 3D, AutoCAD skills or similar engineering software, and statistical package, etc.);
• Project formulation, planning, supervision and management skills;
• Advantageous: environmental planning, and coordination in humanitarian settings; and,
• Work effectively with donors, local authorities, stakeholders, and beneficiaries.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.