Senior Project Manager At UNOPS

Duty Station: Peshawar, Pakistan

Application Deadline: 1-Aug-2021

Qualified female candidates are strongly encouraged to apply.

** Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Pakistan

UNOPS Pakistan (Project Office) is part of the Bangladesh Multi Country Office in the Asia Region. UNOPS commenced operations in Pakistan in 1999 and significantly up-scaled activities from 2005 onwards to support populations affected by and vulnerable to earthquakes. In 2010, UNOPS opened a permanent office in Islamabad to support the Government of Pakistan and other partners to undertake humanitarian and reconstruction services, following the most devastating flood in the nation’s history.

UNOPS Pakistan has been implementing projects in the areas of early recovery and reconstruction of community infrastructure, project management, monitoring and evaluation, community development, fund management, human resources management, procurement and infrastructure design and implementation.

Supported strategically by a regional operational hub and UNOPS headquarters in Copenhagen and within the overarching framework of the ONE UN Programme, UNOPS Pakistan continues to deliver projects across the country under its core delivery practices of sustainable infrastructure, sustainable procurement, and sustainable project management.

With a steady growth of the project portfolio in recent years and a new strategic direction, UNOPS Pakistan is currently implementing projects in the following thematic areas: Green and Clean energy; Rule of Law; Health Procurement; and HR services.

Background Information – Job-specific

The Project is due to start in September 2021 and over a period of five years it aims to improve access to clean and safe water, hygiene and sanitation and increase the resilience of targeted communities affected by the 2010 floods in Khyber Pakhtunkhwa and Sindh provinces in Pakistan. The project has been designed as a programme and includes three components which must be integrated in a holistic, complementary and coordinated manner to maximise the project impact. The three objectives are:

Improved quality and reach of water supply services and increased access to community and household sanitation (WASH related infrastructure)
More effective, gender-responsive and transparent WATSAN services through enhanced capacity of government entities and communities (capacity enhancement)
Reduced waterborne diseases and improved resilience of communities through improved community and household hygiene practices (community awareness and behavioural change)

The project team will include a Deputy Project Manager, various field and site engineers, a capacity building expert and a M&E expert, as well as a number of project support staff.

The Senior Project Manager will be responsible for the day-to-day operations of the project and provide services to the donors, partners and beneficiaries. The Senior Project Manager will act on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Senior Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.
The Senior Project Manager will have the authority to assign work packages to Team Managers and approve deliverables produced by them.

The Senior Project Manager will be responsible for creating the Implementation Plan, using the Project Initiation Document (PID) and the Legal Agreement and keeping in mind the terms, conditions, and respective roles and responsibilities of the partners/stakeholders, in order to ensure the project outputs are capable of meeting the business cases for both UNOPS and the partners.

The PM role will be based in Peshawar, the capital of Khyber Pakhtunkhwa province, which is a hardship location. There will be frequent visits to the project field locations, as well as to the capital in Islamabad (family duty station).

Functions / Key Results Expected

1. Project Delivery and Performance

Develop, complete and update implementation plans.
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion/mainstreaming, environmental and economic aspects into project life span.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers
Manage acceptance and delivery of work packages
Monitor project progress ensuring that work packages are being executed properly
Control project and work packages changes
Accept goods, services or works delivered by suppliers.
Lead contract management duties including supplier performance evaluation.
Act as the Employer’s Representative within the FIDIC works contracts.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

Comply with all organizational policy and specifically the Project Management Manual
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
Ensure maintenance of the project files and lessons learned are recorded
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage expenditures against the budget (based on accurate financial reports)
Where the Senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

3. Monitoring and reporting

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span.

4. Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Enable the formulation of project communications plans.
Coordinate internal project communications. Monitor the effectiveness of project communications
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.
Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

5. Quality assurance

Work with internal stakeholders to ensure projects comply with audit requirements
Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge management and innovation

Encourage routine and effective capacity-building activities are conducted in order to build the long-term and sustainable capacity of staff.
Provide tailored and structured coaching and mentorship to the Deputy Project Manager.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
Identify and log the lessons learned in the project management system OneUNOPS projects throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

7. Personnel Management

Select, recruit and train the project team, taking into account gender parity and diversity objectives.
Lead and motivate the project team.
Ensure that behavioural expectations of team members are established.
Ensure that performance reviews are conducted fairly, accurately and timely.
Mentor, coach and enhance the capacity of the Deputy Project Manager.
Monitor safety and security for all project personnel and comply with UNDSS standards
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse.
Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results

The Senior Project Manager directly impacts on the achievement of the project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

Education:

A Master’s degree or advanced degree in an Engineering field (Water & Sanitation, Civil, Electrical etc.)or Development Studies or other relevant field is required.
Bachelor degree in an Engineering field (Water & Sanitation, Civil, Electrical, etc.)or Development Studies or other relevant fields with additional 5 years relevant experience may be accepted in lieu of the Master’s degree

Certification:

Project Management (eg Prince2 or PMI, etc) is desirable
Experience:

7 years of engineering-related project management in developing countries is required.
3 years of practical experience managing WASH/WATSAN projects in humanitarian or development contexts is required.
Prior Experience with UNOPS managing similar projects is preferred.
Experience in managing multi-year programmes is preferred
Experience in mentoring and capacity building of staff is essential.
Experience with Government, UN agencies, and NGOs is an asset.

Language Requirements:

Fluency in English essential

Contract type, level and duration

Contract type: Individual Contract Agreement (ICA)
Contract level: International Contract Agreement- I-ICA 3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
Peshawar, Pakistan is a non Family Duty Station
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.