A Supply & Shipping Assistant At Action Against Hunger France

About: Action Against Hunger

Founded in 1979, Action Against Hunger is an international non-governmental organization that fights against hunger worldwide. Its charter of humanitarian principles – independence, neutrality, non-discrimination, free and direct access to victims, professionalism, transparency – has been its identity for over 40 years. Its mission is to save lives by eliminating hunger through the prevention, detection and treatment of undernutrition, particularly during and after emergencies related to conflicts and natural disasters. Action Against Hunger coordinates its programs around 5 areas of activity: Nutrition and Health – Mental Health, Psychosocial Support and Protection – Food Security and Livelihoods – Water, Sanitation and Hygiene – Advocacy. In 2022, Action Against Hunger helped more than 28 million people in 46 countries around the world. www.actioncontrelafaim.org

Assignment :

Within the Procurement & Shipping Department, and under the supervision of the International Inventory Manager, you will contribute to the management of supplies, inventory management, preparation and shipping of orders and briefing of employees in charge of the transport of materials.
More specifically, your missions will be as follows:
Mission 1: Contribute to the organization of the transport of materials
In relation with the travel office, establish the schedules of appointments before departure
Briefing on customs and export / import procedures
Establishment of administrative transport and customs documents
Preparation of packages given to expatriates
Archiving and monitoring of administrative documents

Mission 2: Contribute to stock management
Reception of stock release requests, physical and computer processing of orders
Provision of shipped orders to procurement officers if the orders are sent via carrier or directly with ACF personnel
Management of IT and Telecommunications after-sales service in conjunction with the Field IT Department
Updating of stock and order tracking tools (LINK and UBW)
Management of goods flows: monitoring of entries/exits
Support for replenishments: supplier sourcing, quotes, order management
Verification of receipts of supplier orders
Various arrangements related to stock and organization of storage spaces
Regular inventories
Mission 3: Contribute to cross-functional support for international procurement management
Management of purchasing files in support of international procurement officers
Preparation of orders and management of collections for items stored at headquarters
Management of shipments and express deliveries
Ad hoc support to the team on international freight management
Mission 4: Contribute to the implementation of service projects
Participation in the management of one or more projects in connection with a focal point identified in the service according to the project aiming to address and/or optimize?:
-One or more specific supply issues in one or more countries
-Our processes and internal organization
-Our tools
-Our external coordination
Participation in certain strategic and functional meetings and workshops of the service

Profile:

You are preparing a minimum BAC+3 training in logistics and/or humanitarian project management. You are organized, rigorous and have good interpersonal skills. A strong motivation for the humanitarian sector will be appreciated. Excel has no secrets for you, and you are able to express yourself very correctly in English, orally and in writing!

Conditions of employment

Mandatory Condition: Have an internship agreement issued by a French law educational institution
Duration of the Internship: 6 months
Location: Montreuil, IDF
Salary Conditions:
Internship compensated at the level of the minimum legal hourly gratuity (on a basis of 35 hours/week)
21 days of RTT (prorated to the time of presence in the organization) Days of absence for exam, university research, etc.
Transport: 50% coverage of the package between home and the workplace
Meal vouchers: 60% coverage by the association for a value of 8 euros
of social works and reduction on cinema tickets
Teleworking:
Open to all and from the metropolitan territory, the teleworking policy defines the activities of the position requiring a mandatory presence time at the headquarters, and allows you to choose to exercise fully or partially the rest of this time by teleworking. To this end, a mandatory presence of 100% at the headquarters has been defined for this position. Times spent at headquarters will also be dedicated to collective sharing: 3 days per month on average for collective meetings and events and 2 days of compulsory presence during the first 6 weeks when you join the team.