Hr Assistant At Habitat for Humanity

INTRODUCTION

Habitat for Humanity Kenya (HFH Kenya) is a national non-profit organization that begun its operations in 1982 as an affiliate of Habitat for Humanity International. The affiliation is guided by a National Affiliation Agreement (NAA) and a Memorandum of Understanding (MOU). HFH Kenya’s vision is: “A nation where every family has a decent place to live.” Mission: “Seeking to put God’s love into action, Habitat for Humanity Kenya brings people together to build homes, communities and hope”. Our overarching goal is: “Enabling low-income families access decent and affordable shelter”

Contract duration: 2 years, renewable subject to availability of funds.

JOB PURPOSE

Under the direct supervision of the Human Resource Manager, the HR assistant will support the Human Resources Manager in the day-to-day management of HR functions at Habitat for Humanity Kenya National Offices.

RELATIONSHIP WITH OTHER DEPARTMENTS

• All departments and staff.

DUTIES

• Support with day-to-day operations of the HR functions and duties.
• Support in the implementation of the organization policies and procedures.
• Assist in payroll preparation by providing relevant data.
• Provide support in recruitment processes, including advertisements, phone screens, consolidating applications, interview invitations, coordinating the interview & selection process, complete the due diligence process for all the selected candidates.
• Support the quality and compliance of staff on-boarding, off-boarding process and ensure exit interviews are carried out and appropriate records are kept.
• Support with staff welfare and issues as requested
• Monitor the expiry of staff contracts, end of probation and advise the HR Manager/ Line Managers/Supervisors on time.
• Manage HR documentation, including employee records, contracts, timesheets, generate regular HR data and reports such as leave utilization.
• Conducting periodic personnel file audits, maintaining up-to-date files for all staff, and ensuring the confidential maintenance of personal documents for both new and existing staff (electronically and physically).
• Managing the training calendar and ensuring that training is on schedule.
• Support in employee engagement activities and events.
• Assist with benefits administration tasks, such as enrollment, claims changes, and inquiries.
• Conducting research on HR best practices and contribute ideas for process improvements.
• Support any other HR initiatives and assignments as may be assigned by the supervisor.

KEY PERFORMANCE MEASURES / INDICATORS

• Timely filling of positions.
• Efficient & effective onboarding of new staff to ensure smooth integration.
• Efficient management of staff records/documentation
• Timely follow up on HR functions, reporting & feedback

QUALIFICATIONS

• Degree in Human Resources or Business Administration with specialization in Human Resources and must be a registered member of IHRM with good standing.
• Certified Human Resource Professional Course (CHRP) should have attained up to CHRP part II.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of HR principles, best practices, and knowledge of labor laws and government regulations that concern workplaces and employment matters.
• Ability to handle sensitive information with confidentiality and professionalism.
• Analytical and problem-solving skills.
• Good understanding of full-cycle recruiting.
• The ability to work independently or as part of a team.
• Strong analytical and problem-solving skills.
• Excellent administrative and organizational skills.
• A person of integrity
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint).
• Possess a Certificate of good conduct

EXPERIENCE

• Three years prior work experience within a fast-paced HR environment with familiarity of human resources procedures and practices.

OTHER INFOMATION

• Willing to uphold Christian principles of HFH Kenya
• Ability to work long and odd hours, including weekends
• Confidentiality
• Honesty
• High levels of integrity

  HABITAT’S STATEMENT OF EXPECTATIONS SURROUNDING SAFEGUARDING

  Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct. Habitat for Humanity is committed to a safeguarding policy of “zero tolerance for sexual exploitation, abuse and harassment”