National Information Management Officer At International Organization for Migration

Reference Number: VN 2024 – 010

Job Title: National Information Management Officer

Duty station: Conakry – Guinea

Classification: NOA-1

Type of assignment: 01 Year with possibility of Extension

Estimated start date: As soon as possible

Deadline/Closing Date: July 28, 2024

Established in 1951, IOM is a sister organization of the United Nations and, as the lead UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM’s mission is to promote humane and orderly migration for the benefit of all. It does this by providing services and advice to governments and migrants.

Context:

As part of the various projects covering the areas of data management for the reintegration of Guinean migrants returning to Guinea, FMP (Flow Monitoring Point) data management, border management, health, local development and, the National Information Management Officer will be responsible for supporting and contributing to information management needs. This includes mapping, database management, and the production of summary documents (FMP reports, snapshots, maps, etc.

Main functions/Responsibilities

Under the direct supervision of the Monitoring and Evaluation Officer and the general supervision of the MPRR Project Manager and Program Manager, within the limits of delegated authorities, the post holder

will perform the following functions:

1. Support strategic and operational decision making by processing and analyzing data and information and presenting it in the most useful format for analysis (e.g. reports, maps).
2. Responsible for the design and production of agency standard information products through the systematic collection and analysis of humanitarian information relating to the country and the region.
3. Provide support to the office on the data component of all DTM tools (mobility tracking, registration, flow tracking and other surveys) as needed.
4. Develop standard data tools (databases, data collection tools, mobile data collection tools, automated analytics, etc.) – or, where appropriate, ensure the use of standard DTM, FMP and other data activity tools and ensure consistent and timely use across the country.
5. Configure the data process and standards for data collection and data reporting and ensure compliance with the standards.
6. Compile and consolidate information required to produce standardized information products to support the production of regional office products and to produce program unit specific products.
7. Centralize, clean, gather and process information and perform data quality and consistency control.
8. Produce summary statistics on the country’s information management activities.
9. Liaise with the regional office on data and server related topics to ensure a consistent and harmonized approach across the region against global standards.
10. Exploit geographic data for the production of maps and their use in geographic information systems (GIS).
11. Ad hoc assistance to other programs in database creation, XLS, instant products, GIS, etc.
12. Supervise, guide and coordinate the work of other unit staff.
13. Perform other tasks as required.

TECHNIQUE – Technical skills

The incumbent must demonstrate the following technical skills:

• Compliance with all relevant internal procedures, processes and policies.
• Ability to develop quality products within given deadlines.
• Ability to detect errors and correct them in developed products.
• Sense of responsibility to meet commitments and possible limitations.
• Ability to establish and maintain good relationships with colleagues dedicated to information management.
• Contribution to the training of colleagues on database management.
• Willingness to improve knowledge relevant to the performance of the job.
• Sense of listening and communication.
• Very good knowledge of Office tools (especially Excel) and server environments. Knowledge of statistical programs.
• Good command of database tools and web tools.
• Mastery of data manipulation principles and SQL language.
• Ability to adapt to working in a multicultural environment and under pressure and to have good relations with people from other cultures.
• Good command of ARCGIS or QGIS software.
• Knowledge of ODK or Kobocollect desirable.
• Have skills in data analysis with SPSS, STATA;

Qualifications and Experience Required

Education

• Master’s degree in Information or Data Science, Computer Science, Geographic Information Systems or a related field from an accredited academic institution, or;
• Diploma/certificate in the above fields with two years of relevant professional experience.

Professional experience:

• Experience in website design and software development a plus.
• Experience with ArcGIS, MapInfo or other GIS tools is a plus.
• Experience with HTML, PHP, ASP and/or Java and/or advanced Excel
• Proven experience in the analysis of statistical information.
• Experience in formulating technical requirements and operating procedures related to Information Management.
• Experience in graphic design, multimedia and product branding is a plus.
• Experience in survey design and development, including user requirements, form design, survey implementation, data entry, data cleaning and analysis, a plus.

Technical skills :

• Excellent oral and written communication skills;
• Excellent organizational and time management skills;

LANGUAGES :

Mandatory

For all candidates, fluency in French and English is required (oral and written).

Desirable

Knowledge of national languages ​​is an asset.

Accredited universities are those listed in the UNESCO World Higher Education Database ( https://whed.net/home.php ).

Required Skills :

The holder must demonstrate the following values ​​and skills:

Values ​​- All IOM staff are expected to uphold and demonstrate these five values:

• Inclusion and respect: for diversity : Respect and promote individual and cultural differences. Encourage diversity and inclusion.
• Integrity and Transparency : Maintain high ethical standards and act in a manner consistent with the organization’s principles/rules and standards of conduct.
• Professionalism: Demonstrate the ability to work in a calm, competent and committed manner and exercise prudent judgment in meeting daily challenges.
• Courage: Demonstrating a willingness to take a stand on important issues.
• Empathy: Showing compassion for others, making people feel safe, respected, and treated fairly.

Basic Skills – Behavioral Indicators – Level 2

• Teamwork : Develop and foster effective collaboration within and across units to achieve common goals and optimize results.
• Delivering Results : Produce and deliver quality results in a timely and service-oriented manner. Is action-oriented and committed to achieving agreed results.
• Knowledge management and sharing : Continually seek to learn, share knowledge and innovate.
• Accountability: Take ownership of the achievement of the Organization’s priorities and assume responsibility for own actions and delegated work.
• Communication: Encourage and contribute to clear and open communication. Explain complex topics in an informative, inspiring and motivating manner.

Managerial Skills – Behavioral Indicators – Level 2

• Leadership : Provides clear direction, leads by example, and demonstrates ability to realize the organization’s vision. Helps others realize and develop their professional and leadership potential.
• Empowering others : Creates a supportive environment in which staff can perform at their best and develop their potential.
• Building trust : Promotes shared values ​​and creates a climate of trust and honesty.
• Strategic Thinking and Vision : Works strategically to achieve organizational goals and communicates clear strategic direction.
• Humility : Leads with humility and is open to acknowledging one’s own shortcomings