Consultancy: Evaluation and Strategic Growth Plan for Ujuzi College At CAP Youth Empowerment Institute

Client: Ujuzi College

Background: Ujuzi College is a newly established private institution in Kenya dedicated to providing high-quality education and fostering academic excellence. The college seeks a comprehensive evaluation and strategic plan to ensure sustainable growth and scalability.

Purpose: This consultancy aims to evaluate the current status of Ujuzi College, identify strengths and weaknesses, and develop a strategic plan for sustainable growth and scalability. The consultant will provide actionable recommendations to enhance the college’s academic programs, administrative processes, financial stability, and community engagement.

Objectives:

• Conduct a thorough evaluation of the college’s academic programs, administration, infrastructure, and financial health.
• Identify critical areas for improvement and growth opportunities.
• Develop a strategic plan with actionable steps for sustainable growth and scalability.
• Provide recommendations for enhancing student enrollment, retention, and success.
• Suggest strategies for financial sustainability and resource optimization.
• Propose measures to strengthen community engagement and partnerships.

Scope of Work:

Phase 1: Inception

• Initial Meeting: Meet with key stakeholders to understand the college’s mission, vision, goals, and challenges.
• Document Review: Review relevant documents, including strategic plans, financial reports, academic curricula, and administrative policies.

Phase 2: Evaluation

• Academic Programs:
  • Assess the quality and relevance of academic programs.
  • Evaluate faculty qualifications and professional development opportunities.
  • Analyze student enrollment, retention, and graduation rates.
• Administrative Processes:
  • Review administrative structures and processes.
  • Evaluate the efficiency and effectiveness of administrative operations.
• Infrastructure:
  • Assess the adequacy of physical infrastructure, including classrooms, laboratories, and libraries.
  • Evaluate the state of technological resources and support services.
• Financial Health:
  • Analyze financial statements and budget allocations.
  • Evaluate revenue streams, including tuition fees, grants, and donations.
  • Assess financial management practices and identify potential risks.
• Community Engagement:
  • Evaluate existing community engagement initiatives and partnerships.
  • Identify opportunities for strengthening relationships with local communities and stakeholders.

Phase 3: Strategic Planning

• SWOT Analysis: Conduct a SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) to identify key focus areas.
• Strategic Plan Development:
  • Develop strategic objectives and goals aligned with the college’s mission and vision.
  • Outline actionable steps and timelines for achieving strategic objectives.
  • Identify key performance indicators (KPIs) to monitor progress.
• Financial Sustainability:
  • Propose strategies for diversifying revenue streams.
  • Recommend measures for cost optimization and efficient resource allocation.
• Community Engagement:
  • Suggest initiatives to enhance community involvement and support.
  • Propose strategies for building and maintaining partnerships with local businesses, organizations, and government agencies.

Phase 4: Reporting and Presentation

• Draft Report: Prepare a draft report summarizing findings, analyses, and recommendations.
• Stakeholder Review: Present the draft report to key stakeholders for feedback.
• Final Report: Incorporate feedback and submit the final report.
• Presentation: Deliver a comprehensive final report presentation to the college’s leadership team and stakeholders.

Deliverables:

• Inception report outlining the evaluation plan and methodology.
• Interim reports on findings from each evaluation phase.
• SWOT analysis document.
• Draft strategic plan and recommendations.
• Final report, including all findings, analyses, and strategic recommendations.
• Presentation slides summarizing key points from the final report.
• Benchmarking exercise to compare our college’s performance with similar institutions locally.

Timeline: The consultancy is expected to take place over a period of ……………. months, with the following key milestones:

• Inception Phase: Two weeks
• Evaluation Phase: Four Weeks
• Strategic Planning Phase: Two weeks
• Reporting and Presentation Phase: Two Weeks

Consultant Qualifications:

• Proven experience in higher education evaluation and strategic planning.
• Strong analytical and research skills.
• Expertise in academic administration, financial analysis, and community engagement.
• Excellent communication and report-writing skills.
• Familiarity with the Kenyan education sector is preferred.

Budget and Payment:

• The total budget for this consultancy is [Budget Amount].

Payment will be made in installments based on the completion of key milestones