Head of Project – Manila (Filipino Nationals Only) – for pooling At Acción contra el Hambre España

Duration : 4 months
Start date : ASAP

You’ll contribute to ending world hunger by …

• Responsible for the overall quality implementation of the assigned project(s) in a timely manner in coordination and consultation with base departments, line manager and technical referent.
• They will represent and coordinate with partners, stakeholders, and manage the project(s) team and represent AAH in technical working groups and other relevant forums/events at the field level.
• Planning, Implementation, management, overall supervision and monitoring of the assigned Project(s) in line with the Action Against Hunger (AAH) policy, guidelines, and procedures and in accordance with donor and national policies and guidelines
• Ensure timely implementation of the planned activities in coordination with Operations Coordinator and other departments and staff
• Represent the organization in key sectoral groups
• Commit to abide and promote the organization’s Charter of Principles, Code of Conduct, ethical policies (Safeguarding, Harassment, Anti-Bribery, Fraud, Corruption, etc.), sectorial policies and security protocols.
• Be available to respond to any emergency response assessments or projects should there be a need.

Key activities in your role will include

Project Cycle Management

• Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) directly reporting to the Awards & Emergency Response Coordinator and in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
• Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
• Lead and/or support the writing of quality proposals and reports as needed and requested by the Awards & Emergency Response Coordinator
• Ensure mainstream cross-cutting issues in the planned activities in coordination and consultation with the Technical Leads of the project, other departments, and the Technical Coordinators.
• Development and organization of adequate monitoring and evaluation of all the activities in coordination with the MEAL Coordinator

Program Development and Strategy Planning

• Systematically assess WASH/Nutrition/Food Security and Livelihoods context, needs/gaps and related issues in the implementation areas and develop and propose ideas to the Awards & Emergency Response Coordinator. This will include innovative approaches, systems, and technology in Action Against Hunger’s key areas of expertise.
• Assess the pertinence and feasibility of Nutrition and WASH interventions in the area, in coordination with the Technical Coordinator/s and in discussions with various stakeholders in the humanitarian sphere and other relevant actors.

Monitoring, Evaluation, Reporting, and Capitalisation

• Ensure and lead the data on a regular basis using the Monitoring tool, analyze and write monitoring reports.
• Ensure integrity and timeliness of collection, analysis of monitoring data, and archiving of supporting documents, reports and assessment/surveys such as Source of Verifications (SoVs) and justification final reports.
• Prepare APR tools for project(s) in coordination/consultation with MEAL Coordinator and ensure submission of timely monthly APR to the Awards & Emergency Response Coordinator.
• Prepare quality interim, final and other ad-hoc reports requested by the mission and line manager.
• Capitalize all the project experiences and lessons learned in coordination with the Awards & Emergency Response Coordinator.

Representation and Coordination

• Holding regular meetings with the staff and mission management team and prepare meeting minutes
• Participate in meetings with the relevant stakeholders and consortium partners as needed and when requested by the Awards & Emergency Response Coordinator
• Develop and maintain relationships with key food distribution, nutrition, food security stakeholders at a technical level, including donors, government authorities, international and local organizations, partners, beneficiaries and other external actors under the supervision of the Awards & Emergency Response Coordinator and in coordination with Technical coordinator/s
• Provide data and information/inputs for any communication-related activities to the line manager and communication department
• Participate at a technical level in negotiations with external actors in coordination with the Awards & Emergency Response Coordinator and/or Technical Coordinator/s
• Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
• Ensure project(s) related information are shared with cluster in coordination and consultation with MEAL Coordinator and Awards & Emergency Response Coordinator
• If needed, represent the organization in relevant working groups/clusters in sectors the project works into

Managing of Project-Specific Admin, HR, Logistics and Security Matters

• Ensure the supervision and control of expenses related to the activities of the project(s) (procurement planning and close monitoring and feedbacking on Financial Management Tool.
• Coordinate the budget forecast and follow up and participate in the design of new budgets.
• Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/ movement, and warehousing.
• Proper planning and management of assigned staff and conduct regular performance assessment of the staff managed directly.
• Comply with HR policies and systems established in the mission.
• Comply with the necessary branding and communications guidelines of the organization.
• Work with relevant departments in monitoring and following through of attaining the agreed objectives.
• Ensure to foster conducive working relationships within the team and a collaborative environment for the project.
• With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
• Adhere to the Mission Reporting system and submit the reports requested on-time
• Respect the Security rules of Action Against Hunger and coordinate with the Logistics Manager for any security issues relating to work
• Report any security or other incidents in the field that may interrupt project activities directly to the Logistics Manager
• Ensure the respect and compliance of the mission security rules by the team

Do you meet the profile required criteria?

• Bachelor’s or Master’s Degree preferably in Agriculture, Nutrition, Public Health, Water Engineering, or related Social Sciences.
• Technical Knowledge:
  • Demonstrated excellent knowledge and experience in Project Cycle Management.
  • Excellent knowledge of budget management.
  • Previous exposure and experience in assessment, monitoring, or evaluation of projects.
  • Previous experience in implementing and managing multi-sectorial projects
  • Knowledge in partnerships development and alliances is desirable.
  • Risk mitigation experience.
• Experience: at least two years in a similar position and managing multi-sector interventions
• Humanitarian Sector Knowledge:
  • At least five years of humanitarian experience implementing integrated programming involving FSL, Nutrition, and WASH.
  • Significant exposure and experience with INGOs in recovery and complex emergencies.
  • Experienced in UN-and-Government Led clusters. Having a cluster of leadership experience is desirable.
• Language: Excellent English and Filipino speaking and writing skills required.
• Mobility: Frequent travel to project sites as needed/requested
• • Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Project-based Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.