Education In Emergency Project Manager At Oxfam

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The Role

Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy concentrates on saving lives, Resilient Livelihoods, Advancing Gender Justice and Good Governance and Active Citizenship through a full spectrum platform that includes humanitarian response, recovery and resilience, long term development and policy and advocacy. Oxfam currently operates via seven area field offices in South Sudan. (It also works in partnership with several national organisations and community groups.

Position: Education In Emergency Project Manager

Reports to: Area Programme Manager ( GPAA)

Location: Greater Pibor Administrative Area

Grade & Level: C2 Global

Contract Type: Fixed Term

Number of post: 1

Duration of Contract:

KEY RESPONSIBILITIES:

Project implementation and management:

• Provide overall leadership and management of the Education in Emergencies project incl. managing the partnership with the local partner.
• Oversee timely implementation of the overall Education in Emergencies project, incl. developing work and process plans, managing budget and timely narrative and financial reporting. Identify implementation gaps and suggest/take timely actions for improvement
• Together with project staff work with and support partner in their implementation of the project both relating to time, quality, documentation, and reporting.
• Provide technical support and capacity building of staff and partners in INEE minimum standards, AEWG principles, conflict sensitive education etc.
• Ensure financial donor compliance, ongoing budget monitoring and adjustment of project constraints based on financial analysis. Follow up on financial liquidation/settlement/ reports according to Oxfam’s procedures
• Perform risk management, monitor trends and changes in the context and where necessary make and proactive propose changes to minimize partner, staff and projectrisks.
• Ensure timely procurement of project inputs including construction materials, and learning supplies in close collaboration with supply chain department
• Initiate, follow up and supervise the construction of Temporary Learning Spaces (TLS)/procurement of tents and construction of temporary??? latrines in the target schools. This includes managing the relationship with contractors.
• Ensure regular communication with the APM, Education Coordinator and other managers to integrate appropriate technical input, define priorities in program implementation, coordinate internal resources and partner engagement and trouble shoot;

Coordination and networking:

Develop good relationship with other NGOs and UN agencies etc. working in the education sector at different levels and where possible forge alliances to influence key actors when necessary

• Participate and contribute to education sectoral coordination forums such as the education cluster to avoid duplication and improve the quality and alignment of Education in Emergencies projects
• Engagement with local education authorities:
• Coordinate and work closely with the local education authorities to ensure their understanding, involvement and contribution to the project in planning, monitoring, evaluation, accountability and learning processes.
• In collaboration with the project team, support and organize technical capacity needs assessment and capacity building training/workshops for local education authorities, tutors and SMC/PTA members.
• Facilitate joint supervision and monitoring visits with local authorities to provide technical support to head teachers, teachers and facilitators, to monitor and quality assure project implementation.
• Support and ensure the involvement of the existing community structures in community mobilizations activities.

across agencies. Where relevant coordinate with the protection and WASH clusters to ensure an integrated approach in the project planning and implementation.

Monitoring, Reporting and documentation:

Ensure the collection of accurate and relevant data from intervention areas to track project performance and analyse the successful completion of short and long-term project goals.

Support setting up a project MEL system ensuring regular monitoring and availability of the necessary data collection tools for Oxfam and partners

Ensure a beneficiary feed-back system is in place as part of the MEL system to ensure accountability towards project beneficiaries

Produce quality and timely narrative and financial progress/status reports to management and donors, compliant with Oxfam and donor requirements.

Report lack of project progress, compliance or other concerns or challenges to management as relevant for trouble shooting and support

Lead the preparation and implementation out of the project end evaluation

Create and maintain comprehensive project documentation

Staff Management.

Manage all project staff in line with Oxfam’s policies and guidelines and ensure relevant technical guidance and support is provided

Delegate project tasks based on job descriptions, individual strengths, skill sets and level of experience

Ensure a system is in place for regular communication and engagement with staff and that (annual) performance reviews are carried out and documented

Use and continually develop leadership skills

Others

Assist in business development (particularly in the renewal of terminating projects) and provide gap analysis information for ongoing projects to support the development of new projects

Perform other related duties as assigned

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE

Essential

Proven working experience in managing Education projects, preferably from a complex/conflict/emergency situation

Proven leadership experience from managing larger projects and/or human resource management. Experience with implementation through a partner approach is an added value

Proven experience working with education donors like ECHO, ECW, EU, UNICEF is an added advantage.

Excellent written and verbal communication skills in English

Solid organizational skills including attention to detail and multitasking skills

Excellent understanding and experience with Microsoft suites (Word, Excel, PowerPoint, Teams etc)

3-5 years’ experience from working in a similar position

Bachelor’s Degree in education or a related field of study or equivalent work experience