Projects Coordinator At Adyan Foundation

Adyan Foundation:

Adyan is a foundation for managing diversity, promoting solidarity, and safeguarding human dignity. It was established on August 6, 2006, and is registered in Lebanon as a non-profit, independent, non-governmental organization (NGO), under the number 1103 by Ministerial Decree dated September 18, 2008. We work locally, regionally, and globally to achieve Inclusive Citizenship, develop Education on Living Together, activate Religious Social Responsibility, and promote Spiritual Solidarity. We also seek to contribute to Preventing and Countering Violent Extremism and advancing Freedom of Religion and Belief. We work in Education, Research, Policy Making, Media, and Community Engagement Networks.

The foundation comprises five departments:

1. The Institute of Citizenship and Diversity Management
2. The Community Engagement Department
3. The Media Department
4. The Rashad Centre for Cultural Governance
5. The Development and International Relations Department

About Rashad Center – Advocacy and Governance Program

Rashad Center for Cultural Governance is Adyan’s Think-Do-Tank for policymaking and enhancement of cultural governance and diversity management. It is the newest expansion of Adyan’s structure to respond to the work for a better diversity management on the level of political and educational public policies, legislation, and affairs.

Since 2017, the center has run a variety of local and international projects that focus on advocacy and policy dialogue dedicated to improving private and public responses to arising challenges in the field.
Through independent field research, sharp policy analysis, and direct engagement with decision-makers, the center motivates, informs, and enhances strategic debates and policymaking. The center works with youth, women, government representatives, and religious authorities.

Under the scope of Inclusive Citizenship, Coexistence, Human Rights, and FoRB, Rashad Center partners and collaborates with governments, academic centers, think-tanks, civil society organizations, international non-government organizations, and other stakeholders to monitor, mediate, and negotiate democratic practices; influence and bring together decision-makers; facilitate dialogue; raise awareness; build political and democratic capacities; and develop policies.

Main responsibilities

Adyan Foundation is seeking a professional, motivated, and dedicated individual to join our team as a Projects Coordinator. Under the direct supervision of the Projects Manager in the Advocacy Program (Rashad Center), the potholder will:

• Projects Implementation:
  • Identify and assess project needs, providing comprehensive reports to management.
  • Proactively seek opportunities for project enhancement and growth.
  • Ensure the qualitative and timely delivery of designed activities.
  • Foster close collaboration with partners throughout project implementation.
  • Lead the organization of meetings and workshops, adhering to an established action plan.
  • Follow up with partners on agreed-upon delivery, maintaining effective communication channels.
  • Act as the focal point for project activities, cultivating communication with partners, program staff, consultants/experts, beneficiaries, and contractual experts.
  • Implement project-related activities as per the project framework design, including organizing training with youth all over Lebanon, workshops, and expert seminars.
  • Ensure project activities align with the policies and regulations of Adyan, partners, and donors.
• Coordination:
  • Internally coordinate with departments (admin, finance, media, and procurement) to ensure the highest quality standards and compliance.
  • Coordinate with the media department to enhance project visibility through updated web pages, posts, and online platforms.
  • Contribute to designing the logical framework for new projects and actively participate in their design.
  • Cultivate and maintain positive relations with partners.
  • Conduct regular follow-ups with experts to ensure timely delivery.
  • Coordinate with stakeholders involved in the project, attending meetings to present the program upon request.
  • Contribute to the Monitoring and Evaluation (M&E) process in collaboration with the MEAL unit at Adyan.
  • Develop comprehensive documents related to the organization of activities, including concept papers, agendas, invitation letters, calls for participation, Terms of Reference (TOR), agreements, and contracts.
  • Support in managing project budgets and related financial matters.
  • Submit regular activity briefs, meeting minutes, and financial reports to internal management.
  • Document project files meticulously in both soft and hard copies.
• Reporting:
  • Prepare and submit periodic narrative reports.
  • Participate in the design of future projects, providing valuable insights.
  • Ensure diligent budget follow-up and financial reporting.
  • Prepare the M&E reports, based on facilitating M&E visits and ensuring adherence to established standards.
  • Maintain an organized filing system for all documents related to the project.
  • Demonstrate resourcefulness in project design, implementation, and monitoring, troubleshooting problems, and implementing creative solutions.
  • Represent Adyan at events and on media platforms when authorized.

Competencies

• Demonstrates commitment to the three core values of Adyan Foundation, which are diversity, solidarity, and human dignity.
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
• Establishes, builds, and maintains effective and respectful working relationships with all team members and external parties.

Education

• University degree in Political Sciences, International Affairs, Social Work, or a related field.
• Master’s degree in a related field is a plus.

Experience

• At least five years of experience in project coordination with NGOs.
• Proven experience in planning and executing events (conferences, roundtables, trainings, etc.).
• Proven experience in working and building relations with local CSOs, volunteers, and experts.

Skills

• Excellent leadership and management skills.
• Excellent attention to detail, particularly in project planning and execution.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Email.

Language Requirements

• Professional-level written and spoken Arabic and English languages.
• Proficiency in French is a plus.

CV and cover letter to be submitted in English

Salary: 1500$