Management Services Assistant (Administration) SC5 At World Food Programme

Persons with physical disabilities and qualified women are strongly encouraged to apply.

PAM celebrates and embraces diversity.

Committed to the principle of equal opportunity for all its employees, we encourage qualified candidates to apply regardless of race, color, national origin, ethnic or social origin, genetic information, sex, gender identity and/or gender expression, sexual orientation, religion or belief, HIV status, disability.

Job title: Management Services Assistant (Administration) SC5

Contract Type: Service Contract

Unit/Division: Administration & Finance

Duty Station (City, Country): Bunia, Democratic Republic of Congo

Duration: 12 months

Number of positions: 1

ABOUT PAM

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger. WFP’s mission is to help the world achieve Zero Hunger by 2030. Every day, WFP works to ensure that the most vulnerable people, especially women and children, have access to the nutritious food they need to lead healthy and productive lives.

CONTEXT AND JUSTIFICATION OF THE POSITION:

The incumbent of the relevant post will be responsible for the effective implementation of various administrative procedures and activities. He/she must interpret available guidance and standard practices, while being able to recommend actions to colleagues at different levels and delegate tasks to other support staff.

MAIN FUNCTIONS AND RESPONSIBILITIES (indicative and non-exhaustive list):

1. Ensure proper storage/preservation of assets and equipment and ship newly acquired assets to the appropriate location;

2. Ensure the inspection and verification of technical conformity, quantity and quality of new acquisitions in accordance with the details of the purchase order and delivery note;

3. Receive the NFIs ordered by the purchasing unit, and ensure the quantity and quality of the items received in accordance with the purchase order;

4. Establish a system for controlling stocks of supplies, consumables and the Organization’s property;

5. Regular and monthly monitoring of fuel intake for light vehicles and generators 6. Plan physical inventories of equipment in accordance with the Organization’s requirements;

7. Identify assets requiring repairs and take necessary action; ensure that asset repairs and maintenance are carried out in accordance with the asset repair and maintenance contract;

8. Serve as the office’s Travel Focal point for official field missions by producing travel documents on time based on the approved monthly mission plan;

9. Serve as the first point of contact for internal requests for information regarding the organization of missions and facilitate the efficient and effective resolution of problems encountered on a daily basis in the field of missions.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Training:

• A university degree in finance, administration, economics or other related field is required for this position.

Desired experience:

• At least five (5) years of professional experience, at similar levels of responsibility.
• Minimum two (2) years of experience in the field of administration.

Language skills:

• Mastery (level C) of the French language (spoken and written) and/or intermediate knowledge (level B) of English.

OUR VALUES AT PAM:

• Integrity
• Collaboration
• Commitment
• Humanity
• Inclusion