Aviation Assistant – G5 – Mogadishu At World Food Programme

DEADLINE FOR APPLICATIONS

15 October 2024-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Aviation Assistant reports to the Operations Officer and is responsible for performing effective and efficient movement control tasks. He/she should familiarize with the TOR of the senior air movement assistant and operations in order to be able to take over his/her responsibilities during his/her absences.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Check-in passengers in accordance with requirements and instructions issued by WFP-AFO and the chartered carrier’s and ensure 100% matching of the ID (and passport as may be required), introduction letters against the passenger manifest.
• Support connecting passengers as necessary to ensure smooth coordination and improve turnaround time.
• Continuously coordinate with direct supervisor on all UNHAS operations with contractors including air operators and ground handling companies to ensure effective, efficient, and reliable delivery of service to UNHAS operations
• Ensure continuous communication with direct supervisor on any challenges faced while executing any given task.
• Handle baggage in the baggage sorting area, deliver baggage in accordance with the local procedures.
• Assist passengers requiring special attention.
• Inspect, weigh and tag checked and unchecked baggage.
• Effect the conveyance of checked baggage from the baggage check-in position to the aircraft and vice-versa.
• Head check of passengers upon embarkation (count to be compared with messenger manifest and general declaration).
• Sort and store inbound and outbound as well as transfer cargo prior to dispatch in accordance with the nature of goods and the routing of the cargo.
• Verify all documentation for cargo transport and pay particular attention to cargo shipment cross border lines.
• Understand the payload restrictions on all aircrafts and prepare loads accordingly.
• Reconcile all incoming cargo against documents. Verify quantities and state of the cargo on arrival and complete documentation on receipt.
• Notify consignee/agent of arrival in accordance with applicable instructions.
• Loading/Unloading of Aircraft
• coordinate receiving staff (porters, drivers) before arrival and after departure and general supervision of ramp handling activities.
• Report immediately to the ASFP/AMO/ATO/CATO, all occurrences and file an occurrence report where necessary.
• Monitor aircraft operations and performance, identify and report any likely hazard(s) and operational risk(s) which could affect the continued safe operations of aircraft.
• Provide assistance and guidance to passengers and flight crew on all flights originating from the field stations where UNHAS has no personnel.
• Coordinate with fuel service providers to ensure availability of fuel to serve UNHAS operations for both regular and ad-hoc planned flights.
• Ensure to maintain continual communication with passenger when flights are delayed or cancelled.
• Perform any other function as may be required by the supervisor.

QUALIFICATIONS AND EXPERIENCE:

Education:

Completion of secondary school education OR University degree (Diploma/Bachelor) in flight dispatch, aeronautical engineering, air traffic control, or other related fields.

Experience:

At least five (5) years of experience with a secondary school certificate OR University degree (Diploma/Bachelor’s) with a minimum of two (2) or more years of experience in aviation-related fields.

Language: Fluency (level C) in English language and Somali Language.

ARE YOU COMPETENT FOR THIS JOB? DO YOU HAVE:

• Experience in handling flight processes and knowledge of aviation operations in the field.
• Experience in dispatching flights from uncontrolled airfields and interpreting operational flight plans is required.
• Experience working in the aviation section of an international organization is desirable.
• Experience in Ground Operations, Ramp Safety, RFFS (Rescue and Fire Fighting Services), and Emergency Response is also desirable.

This position is open for qualified Somali candidates. Female candidates are especially encouraged to apply.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.