Consultancy for the Development of Guidelines for Anticipatory Temporary Relocation of Vulnerable Micro Businesses in the Philippines At German Red Cross

The German Red Cross has been working with the PRC (Philippine Red Cross) on the development of Early Action Protocols in the framework of Anticipatory Action measures since 2017. The Anticipatory Action approach focuses on taking proactive measures based on forecasts, early warnings and risk analysis to reduce the adverse effects of imminent disasters on vulnerable communities.

The PRC has already developed Early Action Protocols for Floods and Typhoon, using forecast information and risk analysis to pre-agreed financing for implementing early actions that prevent losses of life and livelihoods before floods or typhoons strike.

Micro-businesses in the Philippines are often heavily affected by flooding, with owners losing their stock to flood waters and revenue due to disruption in sales. As part of their existing Early Action Protocol (EAP) for floods, the Philippine Red Cross (PRC) considers temporary relocation of micro-businesses as a potential early action which will support vulnerable micro business owners to temporarily relocate their businesses before the potential flood occurs.

The idea of assisting the owners of vulnerable micro businesses before floods first arose during stakeholder consultations in 2019, when the PRC was still primarily focused on rural settings. The PRC is currently conducting feasibility of including this as an early action in the Flood EAP. If it is feasible, the guideline will also include typhoon. The development of guidelines on anticipatory temporary relocation of vulnerable micro businesses will enhance Philippine Red Cross’ capacity to implement the action in a timely and effective manner.

Brief Overview

• Proposed duration: 25 days between January to March 2025.
• The tender shall be valid until 15 April 2025
• Deadline for the submission of applications:29th November 2024, 12:00 noon CEST
• Tender will be evaluated according to price (30%), technical approach (50%), suitability demonstrated by samples (10%), interview/presentation (10%)
• Client: Deutsches Rotes Kreuz e.V., Team 61 Operations & National Society Cooperation, Asia Unit, Carstennstraße 58, 12205 Berlin, Germany; Contact person: Mrs. Karolin Kleine-Cosack, Country Manager Philippines, k.kleine-cosack@drk.de
• Annexes:
  • 01 Declaration of conformity („Bietererklärung bei Abgabe eines Angebots“)
  • 02 Due Diligence
  • 03 Rules of Conduct of the German Red Cross
  • 04 Data processing Agreement
  • 05 Sample Contract

Qualifications

The consultant or the consultant team shall have the following qualifications:

Post-graduate degree in relevant areas, preferably related to fields of humanitarian studies/ DRM/ development studies/ livelihoods and asset protection.

Experience

Required

• Experience in developing guidelines for humanitarian organizations, international or national/local non-governmental organizations (NGOs) or civil society organizations (CSOs) or similar (demonstration through self-declaration)
• At least two years of experience in conducting and facilitating training in the humanitarian sector, in the a rea of humanitarian assistance or similar (demonstration through self-declaration)
• At least five years of experience in Disaster Risk Management, Anticipatory Action or similar (demonstration through self-declaration)
• Experience in Asset Protection

Additional Advantage (without rating):

• Knowledge and experience of working in the Philippines.
• Knowledge/experience of the Red Cross and Red Crescent Movement.

Language proficiency

• Must be fluent in English. Knowledge of Filipino and/or local languages is an advantage.

Application Dossier

Documents to be submitted as part of the application and required for admission to tender (eligibility):

The application to be submitted must contain the following documents/ information as a pre-requisite for admission to the tender, both with regards to the documents as well as the aspects to be covered therein – incomplete applications will not be considered:

1.Letter of motivation:

• Summarizing relevant experiences and qualifications for the consultancy;
• Stating the validity of the offer (until 15 April 2025)

2. Curriculum Vitae (CV) of all team members stating the required qualifications

3. Technical proposal, including:

• Brief summary/outline of the consultant(s)´ understanding of the vulnerable micro businesses relocation guideline background and objectives,
• Conceptual approach on study design and methodology; including a conceptual explanation of how the guidelines will be developed.
• Timetable for how the consultant(s) propose(s) to complete all.

4. Financial Proposal:

• Financial proposals need to be in Euro (EUR) and show value-added tax (VAT) separately. Interested consultants who are registered outside of Germany must not include VAT in their offer. The evaluation of their offer will consider the net price plus the statutory VAT in Germany. Based on the “reverse-charge procedure”, GRC will pay respective statutory VAT in Germany. Please indicate your VAT number/taxpayer ID with your offer.
• Financial proposals should show daily fees inclusive of any cost the consultant(s) may incur that are not linked to primary data collection in-country as excluded below and need to be shown exclusive of VAT. Financial offers will be assessed on this basis.
• GRC will cover travel and accommodation cost incurred in connection with primary data collection in line with the Bundesreisekostengesetz (Federal Travel Cost Act), in addition to potential country-specific visa cost. Where not arranged or covered directly by GRC in line with internal cost and security guidelines, costs are reimbursed upon submission of original receipts in line with the Bundesreisekostengesetz. Further costs that the consultant(s) may incur in line with international travel, e.g., insurance or per diems, are not covered and must be factored into the calculation further above.
• Where the consultant(s) foresee further cost linked to primary data collection in line with their proposed study design, e.g. for enumerators, translators, facilitators etc., yet the cost cannot be specified at the point of the tender due to e.g. countries of primary data collection not yet having been determined, they must include an overview of the cost categories and proposed way of budgeting. These costs will be agreed in writing during the inception phase and are covered by GRC in line with internal guidelines.

5. Example of recent comparable work (work sample), max. 3 years old.

• Provide at least 2 work samples that comply with the following minimum requirements:

  – Work samples must demonstrate an assignment already executed by the (head-) consultant. Work samples can be guidelines, training curricula, or similar.

  – The work samples have to be provided.

  – For each work sample, the bidder has to additionally state the following: Client of the assignment, Terms of Reference.

6. Signed Declaration of Conformity (template is available with GRC).

Based on an initial ranking per the criteria stated below, three candidates with the highest score will be invited for an interview to present their offers in an online meeting via MS Teams of approx. 45 minutes in English language with representatives of the evaluation commissioners. In case of a tie for rank 3, both candidates shall be invited for a presentation. The presentations are expected to be at a maximum length. 20 minutes to highlight relevant experience and qualifications, proposal design and methodology, and the anticipated workload and timetable. These aspects will also be discussed during the meeting. The time for questions from PRC and GRC will be maximum of 25 minutes. The anticipated time frame for presentations is 09 –13 December 2024.

Note: The applicants are prohibited from presenting new documents that were not submitted with the offer. Presentations may not exceed 20 minutes.

For further information please consult the Request for proposal which is including the detailed Terms of Reference.

Interested parties should take note of all tender documents and the information contained therein, which are published on https://www.drk.de/das-drk/aktuelle-ausschreibungen/.

https://www.drk.de/newsroom/aktuelle-ausschreibungen/ausschreibung-detail/consultancy-for-the-development-of-guidelines-for-anticipatory-temporary-relocation-of-vulnerable-micro-businesses-in-the-philippines/