Vacancy Advertisements- Country Human Resources Manager – Nairobi, Kenya At Together for Inclusion

Together for Inclusion International (TOFI) is a non-profit Organization headquartered in Edmonton, Canada, with country offices in Kenya, Somalia and Ethiopia. Tofi implements a large range of projects together with donors and key national stakeholders to assist countries and communities to successfully emerge from conflict. Escaping conflict requires a broad mix of activities targeting GBV Survivors, Caffac Children, women & girls at risk, peacebuilding, and community recovery efforts. As a result, TOFI believes there are multiple ways to support communities and institutions in transitioning away from conflict

Overallpurpose of the role:

This role has a country focus and ensures compliance to TOFI procedures and guidelines within Kenya. The role contributes to the development of country Human Resources strategies, which are translated into action plans and day-to-day tasks. The role provides Human Resources support and technical guidance to the country operations, while overseeing the country Human Resources activities across the portfolio.

The human resources manager will be take lead in; Lead and manage Human Resources functions for TOFI Kenya ; Provide overall advice, coordination and management to the Human Resources team at the country office and technical Human Resources support to the field offices; Ensure efficient support to the program in accordance with existing TOFI policies and procedures; Contribute to the overall strategy; Share strategic Human Resources inputs with the Senior Management Team for informed decision making.

Duties and Responsibilities

Human Resources Management

• Lead and manage the Human Resources department, including people planning, performance, well-being and development functions.
• Provide technical support, advice and capacity build the Human Resources team.
• Advise and assist managers in Human Resources related issues and concerns

Recruitment, development and people planning

• Drive and support emergency scale up recruitment and selection activities ensuring compliance with recruitment process.
• Work with senior management team and senior staff on new staff retention strategies and initiatives.
• Ensure proper onboarding process.
• Ensure oversight and consistency in position titles and grades, across all field locations.
• Support staff development activities including promoting the TOFI Learning Catalogue.
• Develop/maintain local processes for staff development making use of the TOFI Learning Catalogue.
• Assist managers to identify, recommend and approve Learning & Development initiatives for their employees through TOFI s Learning Catalogue.
• Performance, well-being and compensations & benefits
• Proactively respond to and manage performance counselling, employee grievances and disciplinary issues as required, with a focus on building manager competency and ensuring that documentation is kept.
• Lead the performance management process.
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labour regulations and requirements.
• Lead people well-being and office recreational space initiatives.
• Define and review salary structure in partnership with the Senior Management team and coordinate compensation review process and compensation adjustments.

Human Resources Policies and Support

• Maintain and update Staff Human Resources Handbooks as necessary.
• Proactively pursue continuous process improvement in Human Resources related practices in order to enhance the quality and efficiency of output/delivery.
• Develop and update the Human Resources policies as necessary.
• Work closely with HQ to share information and provide support as required.

Human Resources Administration

• Ensure oversight of relevant lists (e.g. leave) in coordination with managers and field sites.
• Monitor contract end dates and proactively liaise with managers regarding extension or end of contract.
• Coordinate the exit process.
• Ensure oversight and management of work permits.
• Ensure oversight of internal and international travel and necessary insurance.
• Ensure timely updating and renewal of organization registration certificates.

Compliance with Country labour laws

• Ensure compliance with the Kenya labour laws.
• Liaise with the legal advisors on all issues related to labour law, to make sure TOFI Kenya is working in compliance with the labour laws.

As Manager the post-holder is responsible for the following:

• Accountable for achieving TOFI s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & termination, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on TOFI policies, MOPs, standards, and the advice of technical experts in TOFI.

About you

Experience and technical competencies: (include years of experience)

• Degree education qualification in Human resources or Business Administration
• Minimum 5 years working experience in HR with at least 3 years in a senior HR management role within an NGO.
• Excellent skills in handling and advising on complex people management issues.
• Strong analytical and conceptual skills, excellent communication skills, calm and a good sense of humour
• Experience in developing Human Resources strategies and policies and driving implementation
• Excellent inter-personal and communication skills with ability to engage with all levels of staff in a cross-cultural environment with ability to establish effective working relations at all levels – especially with the national employees.
• Ability to live and work in a complex, challenging and fast paced environment.
• Good facilitation skills and ability to deliver induction briefing and training.
• Highly organized with strong attention to detail.
• Prior experience working in a humanitarian context, preferable.
• Extensive knowledge on local labour law.

Languages

• Full professional proficiency in English

We offer

• Contract length: (12) months contract. Renewable with subject to performance and funding.
• Start date: 1 DEC , 2024
• Duty station: Nairobi, Kenya with travel to TOFI field sites
• Salary and conditions will be in accordance with Together for Inclusion Terms of Employment Nationals. This position will be placed at Management (F) band.

Gender Equality: TOFI is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are strongly encouraged to apply to bridge the gender gap.

Equal Opportunities: TOFI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Commitments

TOFI has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework). All TOFI staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards