Compliance Officer (P3) Maputo, Mozambique At International Organization for Migration

Position Title: Compliance Officer

Duty Station: Maputo, Mozambique

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 December 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Established in 1951, IOM works with partners, government, and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. IOM addresses the migratory phenomenon from an integral and holistic perspective, including links to development, to maximize its benefits and minimize its negative effects.

IOM has been operational in Mozambique since 2005, and has offices in Maputo, Beira, Pemba and Nampula. IOM Mozambique is launching a Rapid Response Fund (RRF) which will provide small grants to local partners for humanitarian response across the country. In light of this, IOM is seeking a Compliance Officer to lead on all issues related to resource management and compliance of the RRF.

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Head of Resources Management (HoRM) and in close coordination with the Grants Programme Manager and Sub-Office’s Resources Management Officer(s), as well as relevant units at Regional Office (RO) and Headquarters (HQ), the Compliance Officer will be responsible and accountable for overseeing and monitoring the resource management activities of the Rapid Response Fund and Community Resilience and Peace Building, ensuring full compliance with IOM’s rules and regulations as well as with any donor-specific requirements.

Core Functions / Responsibilities:

1. Provide first-line support, guidance and training for IOM Mozambique staff in general and the Grants Unit in specific, focusing on grant recipients and Implementing Partners (IPs) in line with the relevant internal guidance, policies, processes and procedures relating to organizational support functions including but not limited to finance, compliance, human resources, procurement and logistics.
2. Guide, review and approve IP selection process including due diligence, budget review, contract drafting and signing, in collaboration with the Grants Programme Manager, prior to HoRM and CoM approval.
3. Supervise relevant Grants Unit colleagues, providing mentorship and guidance, ensuring effective implementation of grants and implementing partner agreements.
4. In line with the IOM policy on Fraud Awareness and Prevention Guidelines (IN/70) and other relevant policies, implement anti-fraud measures to safeguard the organization from processes and procedures that may lead to corrupt practices such as fraud or aid diversion. Ensure close coordination with relevant units in the mission, RO and HQ for development and implementation of systems and tools that align with IOM policies, rules and regulations. Report concerns and issues related to non-compliance of IOM policies, rules and regulations immediately to the direct supervisor.
5. In close coordination with the HoRM, Grants Programme Manager and respective RMOs, recommend mechanisms that prevent fraud and corruption among IPs. Follow up on oversight reports and report all IP concerns and issues related to non-compliance of IOM policies, rules and regulations immediately.
6. In close collaboration with HoRM, Grants Programme Manager and Monitoring and Evaluation team, oversee the development and implementation of information management systems for contractual, administrative and financial monitoring for all grant recipients and IPs. Maintain a database of all grants documents.
7. Provide oversight to ensure that financial payments to implementing partners are being made in a timely manner, and in compliance with IOM, donor and legal requirements as stated in the IP agreement.
8. Provide technical guidance and trainings to grant recipients and IPs on budget planning and management and financial compliance rules of IOM, as well as those of the relevant project donor.
9. Support any audit or compliance procedures implemented by IOM or donors as needed.
10. Travel to IOM sub-offices and IP offices as needed to support in the implementation of all processes that relate to resource management and compliance.
11. Coordinate with procurement, finance, pipeline management and other relevant units on all issues related to the procurement, donation, storage and management goods required for the Grants Unit. Ensure all relevant guidelines are followed in these processes.
12. Liaise with government, donor counterparts, cluster/sector leaders, non-government organizations and other relevant stakeholders as required.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in finance, accounting, audit and administration in the humanitarian assistance and complex setting, or emergency programmes;
• Practical experience in IOM or an intergovernmental field-based organization and administrative and financial management, budget monitoring and internal control procedures;
• Experience in performing or coordinating due diligence and risk assessments for UN Agencies, International Organizations, and International specialized NGOs;
• Experience in preparing clear and concise reports, supervising staff and coordinating administrative activities;
• Experience working with the Implementing Partners (IP);
• Experience in IP’s capacity assessment, Budgets and Fraud mechanism control; and,
• Previous experience in the region an advantage.

Skills

• Adapts financial, administrative and human resources practices to the requirements of IOM to facilitate the achievement of strategic objectives;
• High level of computer literacy, in particular, experience in computerized accounting systems and software;
• Capacity to introduce adjustments to improve procedures and processes;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of ERP systems is highly desirable; and,
• Advanced knowledge of Microsoft Office, especially Excel.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Portuguese and/or any other Mozambiquan languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.